Top 158 Administrative coordinator Jobs in Irvine, Ca

Administrative Coordinator
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Retirement plan
14d
Administrative Operations Coordinator
SCI Lighting Solutions —Irvine, CA
- $45,000 - $75,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
10d
DARPA Administrative Coordinator
University of California, Irvine —Irvine, CA
- $32.74 - $52.54 an hour
- Part-time
- Hybrid work
- Background check
- 5 years
- Mid-level
- Health insurance
- Retirement plan
4d
Administrative Coordinator
Cormany and Chung Insurance Services —Tustin, CA
- $30 - $32 an hour
- Part-time
- Spanish
- English
- Mid-level
Quick Apply
4d
Administrative Coordinator
Sisters of St. Joseph of Orange —Orange, CA
- $25.75 - $31.05 an hour
- Part-time
- Mid-level
- Office
- 3 years
Accounting and Taxation Clinic Coordinator
University of California, Irvine —Irvine, CA
- $34.95 - $62.11 an hour
- Part-time
- Hybrid work
- Background check
- Customer service
- Word processing
- Health insurance
- Retirement plan
2d
Project Coordinator / Project Administrator / Administrative Assistant
MB Coatings, Inc. —Anaheim, CA
- $60,000 - $80,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Scheduling Coordinator
Trace Restoration Services —Newport Beach, CA
- $25 - $30 an hour
- Full-time
- Hybrid work
- Bilingual
- Google Workspace
- Computer literacy
- 401(k)
- Paid time off
Quick Apply
2d
Administrative Coordinator - Same Day Care Pav
Providence —Mission Viejo, CA
- $25.00 - $37.98 an hour
- 8 hour shift
- Mid-level
- Trade school
- Fair chance
- Paid parental leave
- Paid holidays
8d
Clinical and Outreach Services Assistant (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Basic math
- English
- Paid holidays
- Health insurance
1d
Part-Time Project Coordinator
WSP —Irvine, CA
- $33.13 - $50.10 an hour
- Part-time
- Background check
- 7 years
- Microsoft Excel
- Paid parental leave
- Disability insurance
Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA
Golden Locks, Inc. —Huntington Beach, CA
- $25.59 - $30.81 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
3d
Coordinator, Office Services
Baker Tilly Advisory Group, LP —Irvine, CA
- $23.00 - $30.25 an hour
- Overtime
- Customer service
- Mid-level
- Office
Quick Apply
Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)
Advanced Eye Care —Irvine, CA
- $22 - $25 an hour
- Part-time
- Hybrid work
- Communication skills
- Entry level
- Flexible schedule
Quick Apply
6d
Project Rebound Coordinator (Administrative Support Coordinator I)
California State University —Fullerton, CA
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Dental insurance
1d
Senior Administrative Coordinator, School of Theology & Ministry
Vanguard University —Costa Mesa, CA
- Part-time
- Writing skills
- Mid-level
- Office
Project Coordinator II
Medtronic —Irvine, CA
- $47,200 - $70,800 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health savings account
- Employee stock purchase plan
22h
(Part Time) Front Desk Receptionist / Patient Coordinator
Solaire Medical Spa —Costa Mesa, CA
- $20 - $25 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
- Paid training
- Employee discount
Quick Apply
Residential Services Coordinator
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Full-time
- Background check
- Spanish
- Microsoft Outlook
- Health insurance
- Retirement plan
1d
Administrative & Operations Coordinator
American Federation Pueri Cantores —Orange, CA
- $22 - $28 an hour
- Part-time
- Background check
- Google Workspace
- Office
- Paid time off
- Professional development assistance
Quick Apply
10d

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Administrative Coordinator

University of California, Irvine -
Irvine, CA

Apply Now

Job Details

Full-time
$29.40 - $42.14 an hour
14 days ago

Benefits

Health insurance
Retirement plan

Qualifications

Microsoft Excel
Email customer support
Microsoft Outlook
Data analysis reporting
Phone communication
In-person customer service
Word embeddings
Employee relationship building
Financial analysis
Copy editing
Phone customer support
Managing budgets in a finance role
Bachelor's degree
Accounting and finance experience
Managing projects
Typing
Cross-functional collaboration
Grammar Experience
Cross-functional communication
Organizational budget management
Progress tracking (project management tasks)

Full Job Description

Overview:

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The mission of the Study Abroad Center is to foster a culture at UCI in which study abroad is expected and achievable for all students. We also support our international reciprocity and exchange students so as to enhance their academic and personal experiences in the U.S.

The Center reports to the Division of Undergraduate Education and assists students in participating in programs abroad that offer unique academic opportunities, international learning and personal development while making progress toward their UCI degree. Graduates who have studied abroad become future leaders – in public, private and non-profit sectors – with a more nuanced understanding of other countries and cultures as well as greater self-awareness and self-confidence. We aim to ensure that our students' global experiences help them affect positive change in the world, both locally and globally.

Responsibilities:

Under the direct supervision of the Operations Manager, the Administrative Coordinator provides critical administrative support to the Study Abroad Center (SAC) staff, office operations and related activities. Serving as the first point of contact as the front desk receptionist, this position is responsible for providing excellent customer service, providing accurate information to students, faculty, staff, and the community about SAC’s various programs and services. This position is responsible for the initial application review process of SAC applicants and enrollment-related tasks. Serves as the Unit Business Coordinator for SAC and is a liaison with the OVPTL Business Office and Personnel Office, which includes collecting/providing data and information, monitoring expenses, updating and managing operating budget reports, coordinating facilities requests, reimbursements, purchasing supplies and materials and other administrative duties, as assigned. Position is fully onsite at the Irvine Campus with some flexibility.

Qualifications:

Required:

Bachelor’s Degree
Demonstrated experience in the areas of accounting, budgeting, analysis, and fiscal close
Excellent interpersonal and communication skills with a friendly and approachable demeanor to interact with a wide variety of constituents, such as students, faculty, staff, parents, and the general public
Ability to provide high quality customer service via various modes such as phone, e-mail, and in-person
Strong administrative skills
Detail oriented with the ability to apply critical thinking skills to analyze problems and apply effective solutions. Ability to exercise good judgment and discretion and demonstrate independence in identifying complex problems and proposing innovative solutions.
Ability to effectively manage and track details of projects, priorities and deadlines
Demonstrated ability to work independently, multi-task, and adjust priorities based on office needs
Ability to analyze data, produce reports, and suggest solutions
Accurate typing, grammar and proofreading skills to prepare and edit letters, memos, e-mails, reports and forms
Skill in interacting with persons of varied social, cultural, economic, and educational backgrounds to obtain and convey information and promote inclusive excellence
Ability to establish, cultivate and maintain collaborative working relationships with the SAC team
Demonstrates strong teamwork by collaborating across departments, communicating clearly, and adapting to diverse perspectives to achieve shared project goals
Skill in using Microsoft Office Word, Excel, and Microsoft Outlook
High school diploma or equivalent experience
3-5 years of experience in administrative support or an equivalent combination of both education and experience.

Preferred:

Experience working in an administrative position within higher education
Interest and background knowledge of undergraduate study abroad experience
Knowledge of UCI’s policies, guidelines, and procedures relating to finance and accounting
Experience working with UCI’s financial system, Kuali
Skill in establishing and maintaining comprehensive paper and electronic file systems with easy user access
Experience working in an administrative position within higher education.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$29.40- $$31.43 (Hourly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

Background Check and Live Scan
Employment Misconduct*
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected].

Apply Now

Refine Your Search

administrative coordinator jobs in irvine, ca

Administrative Coordinator

Administrative Operations Coordinator

DARPA Administrative Coordinator

Administrative Coordinator

Administrative Coordinator

Accounting and Taxation Clinic Coordinator

Project Coordinator / Project Administrator / Administrative Assistant

Scheduling Coordinator

Administrative Coordinator - Same Day Care Pav

Clinical and Outreach Services Assistant (Administrative Support Coordinator I)

Part-Time Project Coordinator

Office Administrator / Customer Service Coordinator Golden Locks Inc. – Huntington Beach, CA

Coordinator, Office Services

Part-Time Front Office Coordinator – Ophthalmology Practice (2 Days/Week)

Project Rebound Coordinator (Administrative Support Coordinator I)

Senior Administrative Coordinator, School of Theology & Ministry

Project Coordinator II

(Part Time) Front Desk Receptionist / Patient Coordinator

Residential Services Coordinator

Administrative & Operations Coordinator

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