Top 3214 Administrative services Jobs in La Jolla, Ca

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)
Visual Concepts Lighting —San Diego, CA
- $25 - $35 an hour
- 4 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
13d
Executive Assistant to the City Manager
City of Coronado, California —Coronado, CA
- $36.47 - $48.87 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- AD&D insurance
- Loan repayment program
3d
San Diego - Contract Coordinator
Coast Care —San Diego, CA
- $25 an hour
- Full-time
- Spanish
- Google Workspace
- HIPAA
Director of Client Relations, Alpha - $200,000/year USD
Crossover —La Jolla, CA
- Full-time
- US work authorization
- Senior level
Quick Apply
Treatment Coordinator - High end Cosmetic and Family Dental Practice
General Dental Practice —Encinitas, CA
- $33 - $37 an hour
- 8 hour shift
- Dental office
- Mid-level
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
Admissions and Enrollment Assistant
San Diego Jewish Academy (SDJA) —San Diego, CA
- $31 - $36 an hour
- Background check
- School experience
- Continuous improvement
Quick Apply
Admin Assistant - SCMG - Spectrum Center Blvd - Day - Full Time
Sharp HealthCare —San Diego, CA
- $30.37 - $42.51 an hour
- 8 hour shift
- Research
- Mid-level
- Office
9d
Field Office Administrative Specialist - San Diego
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Diego, CA
- $74,048 - $91,732 a year
- Overtime
- Customer service
- Mid-level
- Office
- Paid holidays
- Health insurance
Executive Assistant
San Diego Community College District —San Diego, CA
- $5,949.45 - $9,691.03 a month
- Overtime
- Mid-level
- University
- US work authorization
- Health insurance
- Dental insurance
Administrative Assistant II
San Diego County Regional Airport Authority —San Diego, CA
- $52,905 - $84,648 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Tuition reimbursement
Quick Apply
7d
Administrative Assistant (San Diego)
ECG Management Consultants —San Diego, CA
- $33.65 - $38.46 an hour
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
- Health insurance
- Dental insurance
Storekeeper
Spring Health —La Jolla, CA
- $38.39 an hour
- Contract
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
ADMINISTRATIVE ASSISTANT, ORGANIZING DEPARTMENT
SEIU UHW LOCAL 2005 —San Diego, CA
- From $82,000 a year
- Weekends as needed
- Bilingual
- Microsoft Access
- Research
Quick Apply
Administrative Assistant - Floating
H.G. Fenton Company —San Diego, CA
- $34 - $40 an hour
- Email
- Mid-level
- Office
- Administrative experience
- Profit sharing
- Paid holidays
Quick Apply
14d
Part Time Administrative Assistant (5-10 hours per week)
Thrive Therapy Studio —San Diego, CA
- From $25 an hour
- Part-time
- Hybrid work
- Background check
- Customer service
- Computer literacy
- 401(k)
- 401(k) matching
Quick Apply
2d
Interim. Administrative Assistant - GMO San Diego Office
Liberty Military Housing —San Diego, CA
- $25.00 - $32.50 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- AD&D insurance
- Paid holidays
Health Information Management Clerk
County of San Diego —San Diego, CA
- $47,860.80 - $58,801.60 a year
- Full-time
- Acute care
- Background check
- Medical office experience
6d
Data Entry Clerk
Noblest Intentions —Del Mar, CA
- $24.76 - $29.82 an hour
- Full-time
- Bilingual
- Computer literacy
- Office
Quick Apply
4d
Department Administrative Coordinator
City of Coronado, CA —Coronado, CA
- $63,380.72 - $84,936.28 a year
- Full-time
- Background check
- Mid-level
- Office
- AD&D insurance
- Loan repayment program
5d
Community Relations & Engagement Associate
Martin Marietta —San Diego, CA
- $65,000 - $90,000 a year
- Overtime
- Microsoft Outlook
- Customer service
- Bachelor of Science
- Health savings account
- AD&D insurance
6d

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Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Visual Concepts Lighting
San Diego, CA

Quick Apply

Job Details

Full-time
$25 - $35 an hour
13 days ago

Benefits

Paid holidays
Health insurance
Paid time off
401(k) matching

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
QuickBooks Online
QuickBooks
Data entry
Organizational skills
Payroll
Front desk
Productivity software
Payroll record maintenance

Full Job Description

Visual Concepts Lighting, Inc. is a leading provider of exterior lighting design, engineering, and construction administration services. We partner with municipalities, residential developers, parks, commercial and retail centers, event venues, and landscape architects to create innovative, functional, and visually impactful lighting solutions.

As a small, collaborative team, we value professionalism, integrity, attention to detail, and exceptional customer service. We foster a positive, supportive work environment where every team member plays an important role in the company’s success.

Position Summary

We are seeking a dependable and organized Bookkeeper / Administrative Assistant to support the company’s accounting, payroll, and general office operations.

The position is responsible for maintaining accurate financial records, processing payroll, performing administrative duties, and supporting day-to-day business operations. The ideal candidate is detail-oriented, capable of managing multiple priorities, comfortable working independently, and effective in a collaborative office environment.

Bookkeeping & Payroll Responsibilities

· Record and categorize bank and credit card transactions.

· Review employee timecards and process payroll accurately and on schedule using QuickBooks Online Payroll.

· Maintain payroll records, including direct deposit information, payroll changes, and employee deductions.

· Verify employee hours, paid time off, holiday pay, and other payroll adjustments.

· Prepare and issue customer invoices.

· Monitor accounts receivable and follow up on outstanding balances.

· Process vendor invoices, maintain accounts payable records, and prepare payments.

· Maintain organized financial records with complete supporting documentation and a clear audit trail for company expenses.

· Prepare weekly and monthly financial reports for management.

· Assist with budgeting, expense tracking, and cash-flow reporting.

· Assist with business license renewals and other regulatory filings.

· Assist with month-end and year-end closing procedures.

Office Administration Responsibilities

· Answer and direct incoming telephone calls.

· Prepare ad hoc reports as requested.

· Maintain office policies, procedures, filing systems, and company records.

· Manage office supply inventory, purchasing, and vendor relationships.

· Maintain current client, vendor, and employee contact information.

· Assist with proposal preparation, contract administration, and document management.

· Support company leadership with administrative projects and other duties as assigned.

· Coordinate employee benefits documentation and communicate with benefit providers as necessary.

· Arrange for the maintenance and servicing of office equipment.

Required Qualifications:

High school diploma or equivalent.
At least (2) years of bookkeeping experience using QuickBooks Online
1–2 years of payroll and office administration experience.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
Strong organizational skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to prioritize assignments, meet deadlines, and work independently.
A high degree of professionalism, integrity, and discretion when handling confidential information.

Preferred Qualifications

Experience with Customer Relationship Management (CRM) software.
QuickBooks ProAdvisor certification.
Associate degree in Accounting, Business Administration, or a related field.
Experience working in a professional services, engineering, architectural, or construction environment.

Schedule:

Monday – Thursday, 9-hour shifts. Friday, 4 hr shift
The job is to be performed on-site

Pay: $25.00 - $35.00 per hour

Benefits:

401(k) matching
Health insurance
Paid time off

Application Question(s):

How many years of work experience in office administration?

Experience:

Quickbooks Online: 2 years (Required)
Payroll: 1 year (Required)

Ability to Commute:

San Diego, CA 92111 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in la jolla, ca

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Executive Assistant to the City Manager

San Diego - Contract Coordinator

Director of Client Relations, Alpha - $200,000/year USD

Treatment Coordinator - High end Cosmetic and Family Dental Practice

Admissions and Enrollment Assistant

Admin Assistant - SCMG - Spectrum Center Blvd - Day - Full Time

Field Office Administrative Specialist - San Diego

Executive Assistant

Administrative Assistant II

Administrative Assistant (San Diego)

Storekeeper

ADMINISTRATIVE ASSISTANT, ORGANIZING DEPARTMENT

Administrative Assistant - Floating

Part Time Administrative Assistant (5-10 hours per week)

Interim. Administrative Assistant - GMO San Diego Office

Health Information Management Clerk

Data Entry Clerk

Department Administrative Coordinator

Community Relations & Engagement Associate

I want to receive the latest job alert for administrative services in la jolla, ca

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