Top 416 Administrator Jobs in Maple Heights, Oh

Receptionist / Human Resources Administrative Assistant
Diamonds & Pearls Health Services —Beachwood, OH
- $20 - $23 an hour
- Full-time
- Background check
- HIPAA
- Office
Quick Apply
Administrative Secretary
Barnett Management, Inc. —Twinsburg, OH
- $18 - $22 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Administrator
Extera Building Solutions —Walton Hills, OH
- $18 - $25 an hour
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Mid-level
Administrative Assistant
HD Growth Partners —Beachwood, OH
- $23.83 - $28.69 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
8d
Administrative Assistant
Cleveland Diagnostics Inc. —Cleveland, OH
- $25 - $29 an hour
- Monday to Friday
- Microsoft Excel
- Writing skills
- Office
- Paid holidays
- Disability insurance
Full - Time Administrative Aide (Clerical) - Finance Department
City of Bedford Heights —Bedford Heights, OH
- $21.00 - $22.50 an hour
- Full-time
- Background check
- 18 years or older
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Support Worker - Rocket Mortgage Arena- Admin
Aramark —Cleveland, OH
- $25 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Administrative/Operations Assistant
The Centers —Cleveland, OH
- $19.23 - $24.03 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
KMS Administrative Assistant II (7.5 hours/day Mon-Fri, 212 days)
Kenston Middle School —Chagrin Falls, OH
- Monday to Friday
- Word processing
- High school diploma or GED
- Typing
8d
Receptionist - ER
Highland Springs —Highland Hills, OH
- Full-time
- High school diploma or GED
- Data entry
- ER
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Tuition/EMIS
Cleveland Heights-University Heights City School District —Cleveland Heights, OH
- $48,873 a year
- Online Application
- Basic math
- Office
- Administrative experience
Administrative Assistant
GE HEALTHCARE —Cleveland, OH
- 5 years
- Pass drug screening
- Mid-level
- Health insurance
Executive Assistant - Valves Division
Curtiss-Wright —Brecksville, OH
- $67,400 - $76,000 a year
- Full-time
- Microsoft Word
- Data analysis skills
- Mid-level
- Profit sharing
- Employee stock purchase plan
Office Administrator Cleveland
PIONEER CLADDING AND GLAZING SYSTEMS —Cleveland, OH
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Administrative Assistant
FM —Cleveland, OH
- $26.71 - $43.11 an hour
- Full-time
- 5 years
- Mid-level
- Office
- Disability insurance
- Health insurance
Construction Project Administrator / Coordinator
Custom Fabricators, Inc. —Cleveland, OH
- From $70,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Construction site
- Computer literacy
- Health savings account
- Paid holidays
Quick Apply
Accounting & Administrative Assistant
Custom Fabricators, Inc. —Cleveland, OH
- From $60,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Robert Brown Immigration Law —Cleveland, OH
- From $18 an hour
- Email
- Spanish
- No experience needed
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Administrative & Data Entry Coordinator
Confidential —Mantua, OH
- $18 - $20 an hour
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Construction Project Administrator
Pride One —Medina, OH
- Full-time
- Microsoft Outlook
- No education required
- Mid-level
- Health savings account
- Health insurance
Quick Apply

I want to receive the latest job alert for administrator in maple heights, oh

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrator jobs near maple heights, oh

Construction Project Manager jobs in Cleveland, OH

Administrative Assistant jobs in Beachwood, OH

Administrative Assistant jobs in Cleveland, OH

Office Administrator jobs in Cleveland, OH

Accounting Assistant jobs in Cleveland, OH

Administrative Assistant jobs in Cleveland Heights, OH

Administrative Assistant jobs in Chagrin Falls, OH

Data Entry Clerk jobs in Tennessee

Data Entry Clerk jobs in Minnesota

Data Entry Clerk jobs in Cambridge, MA

Entry Level Clerk No Experience jobs in Houston, TX

Mailroom Clerk jobs in Austin, TX

Records Clerk jobs in San Bernardino, CA

Data Entry Clerk jobs in Chino, CA

Office Clerk jobs in Riverside, CA

Clerical jobs in Austin, TX

Clerical Worker jobs in Oklahoma City, OK

Clerical Worker jobs in Hoffman Estates, IL

Clerical Worker jobs in San Antonio, TX

Clerical Worker jobs in Phenix City, AL

Receptionist / Human Resources Administrative Assistant

Diamonds & Pearls Health Services
Beachwood, OH

Quick Apply

Job Details

Full-time
$20 - $23 an hour

Qualifications

Customer communication
In-home healthcare experience
Scanning
High school diploma or GED
Attention to detail
Human resources
Data entry
Associate's degree
Internal audits

Full Job Description

Position Summary

The Receptionist/Human Resources Administrative Assistant serves as the first point of contact for Diamonds & Pearls Health Services and plays an essential role in supporting the Human Resources, Compliance, and Training Department. This position is responsible for providing exceptional customer service while ensuring the efficient operation of the agency's front office.

In addition to receptionist duties, this position provides administrative support for recruitment, onboarding, orientation, employee records, compliance, training, CPR certification processing, MITS functions, and general office operations. The Receptionist/Human Resources Administrative Assistant serves as the secondary Human Resources representative and assumes administrative HR responsibilities when the Recruiter & Compliance Coordinator is unavailable.

This position requires exceptional organization, professionalism, confidentiality, attention to detail, and the ability to effectively manage multiple priorities in a fast-paced healthcare environment.

Essential Job Functions

Reception & Customer Service

Serve as the first point of contact for applicants, employees, clients, visitors, vendors, and community partners.
Professionally answer, screen, and route incoming telephone calls.
Greet visitors and maintain a professional, welcoming office environment.
Take accurate messages and ensure timely communication to appropriate staff.
Respond to general inquiries regarding agency services and employment opportunities.
Receive, sort, and distribute incoming mail and deliveries.
Maintain a clean, organized, and professional reception area.
Monitor general agency email accounts and direct correspondence appropriately.
Provide excellent customer service while maintaining professionalism at all times.

Administrative Support

Prepare, copy, scan, fax, email, and file agency documents.
Maintain organized electronic and paper filing systems.
Perform accurate data entry into agency software and databases.
Create and maintain employee personnel files.
Order and maintain office supplies.
Prepare meeting packets, reports, forms, and correspondence.
Schedule conference rooms and assist with meeting logistics.
Support agency leadership with administrative projects and special assignments.
Assist multiple departments with clerical support as needed.

Human Resources Support

The Receptionist/Human Resources Administrative Assistant serves as the secondary Human Resources representative and provides administrative support throughout the recruitment, hiring, onboarding, and orientation process.

Responsibilities include:

Serve as the Human Resources contact when the Recruiter & Compliance Coordinator is unavailable.
Welcome applicants and provide outstanding customer service throughout the hiring process.
Assist applicants with employment applications and onboarding requirements.
Schedule interviews and confirm interview appointments.
Prepare and distribute onboarding packets electronically and in person.
Review all onboarding paperwork for completeness and accuracy before orientation.
Contact applicants regarding missing or incomplete employment documentation.
Verify completion of all required employment documents, including but not limited to:
Employment Application
I-9 Employment Eligibility Verification
W-4 and applicable tax forms
Direct Deposit Authorization
Emergency Contact Information
Background Check Authorization
Policy and Handbook Acknowledgments
Confidentiality Agreements
Driver's License and Proof of Insurance (when applicable)
CPR/First Aid Certification (when applicable)
Professional Licenses and Certifications
Any additional agency-required employment documents
Ensure employee files are complete prior to orientation.
Prepare orientation folders, sign-in sheets, badges, training packets, and orientation materials.
Schedule new hire orientations and communicate orientation details to applicants.
Scan and upload completed employment documents into the agency's personnel record system.
Maintain applicant tracking logs and onboarding reports.
Coordinate closely with the Recruiter & Compliance Coordinator to ensure applicants successfully transition into orientation.
Notify Human Resources leadership of missing credentials or compliance concerns.
Maintain strict confidentiality of all employee and applicant information.

Training & Orientation Support

Prepare all orientation materials and training packets.
Organize employee sign-in sheets and training documentation.
Prepare employee identification badges and orientation folders.
Maintain orientation attendance records.
Assist with orientation setup and cleanup.
Maintain employee training records.
File completed training acknowledgments, competency evaluations, and certifications.
Prepare materials for in-services and continuing education sessions.
Support the Director of Human Resources, Compliance & Training with agency training initiatives.

CPR Certification Administrative Support

Prepare CPR class rosters and participant paperwork.
Process CPR certification paperwork following successful completion of instructor-led training.
Submit participant information through the agency's approved CPR certification system to initiate issuance of CPR certification cards.
Verify participant information for accuracy before submission.
Track pending CPR certifications until certification cards have been issued.
Notify employees when CPR certification cards are available.
Upload CPR certification cards into employee personnel files.
Maintain accurate CPR certification records.
Assist with tracking CPR renewal dates and notify Human Resources of upcoming expirations.

Compliance Support

Organize employee personnel files according to agency standards.
Maintain compliance records required by Home Health, DODD, Medicaid, and other regulatory agencies.
Assist with internal audits and compliance reviews.
Prepare personnel files for state surveys and regulatory inspections.
Organize background checks, training records, certifications, and credential documentation.
Monitor assigned employee credential expiration dates.
Notify Human Resources of upcoming license or certification expirations.
Ensure all required compliance documentation is filed accurately and timely.

MITS Responsibilities

Enter and update employee information in MITS as assigned.
Verify documentation accuracy before submission.
Maintain organized MITS records and supporting documentation.
Monitor assigned MITS tasks for completion.
Report missing documentation requiring follow-up.
Maintain confidentiality while processing employee records.

General Responsibilities

Protect confidential employee and client information in accordance with HIPAA and agency policies.
Follow all agency policies, procedures, and regulatory requirements.
Demonstrate professionalism in all interactions.
Maintain dependable attendance and punctuality.
Work collaboratively with all agency departments.
Perform additional duties as assigned by the Director of Human Resources, Compliance & Training.

Join us to be part of an energetic team dedicated to fostering a positive work environment while supporting the growth and development of our people!

Pay: $20.00 - $23.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in maple heights, oh

Receptionist / Human Resources Administrative Assistant

Administrative Secretary

Office Administrator

Administrative Assistant

Administrative Assistant

Full - Time Administrative Aide (Clerical) - Finance Department

Administrative Support Worker - Rocket Mortgage Arena- Admin

Administrative/Operations Assistant

KMS Administrative Assistant II (7.5 hours/day Mon-Fri, 212 days)

Receptionist - ER

Administrative Assistant - Tuition/EMIS

Administrative Assistant

Executive Assistant - Valves Division

Office Administrator Cleveland

Administrative Assistant

Construction Project Administrator / Coordinator

Accounting & Administrative Assistant

Office Administrator

Administrative & Data Entry Coordinator

Construction Project Administrator

I want to receive the latest job alert for administrator in maple heights, oh

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected