Top 28 Administrator Jobs in Marshall, Mi

Facilities Secretary
Battle Creek Public Schools —Battle Creek, MI
- $23.48 an hour
- Evenings as needed
- Background check
- School experience
- Microsoft Outlook
2d
Executive Assistant
BlueGreen Leaf —Battle Creek, MI
- $50,000 - $80,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Outlook
- Mid-level
Quick Apply
3d
Law Office Manager
Housley Peters Law Office PC —Marshall, MI
- From $18 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
23h
Chief Operating Officer
Skywood Recovery —Augusta, MI
- Full-time
- Nursing
- 7 years
- Inpatient
- Health savings account
- Health insurance
Quick Apply
Camp Administrative Coordinator
Sherman Lake YMCA Outdoor Center —Augusta, MI
- $13 - $16 an hour
- Full-time
- Background check
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Michigan
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Licensed Nursing Home Administrator
Atrium Centers Marshall Nursing & Rehabilitation Community —Marshall, MI
- Full-time
- Skilled nursing facility
- Nursing home
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
8d
SEH-ADMINISTRATIVE ASSISTANT
University of Michigan Health Sparrow —Charlotte, MI
- Full-time
- Microsoft Outlook
- Hospital
- Mid-level
14d
Deputy City Clerk
CITY OF CHARLOTTE, Charlotte —Charlotte, MI
- $26.24 - $31.11 an hour
- Extended hours
- Google Workspace
- Customer service
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
4d
2026-2027 School Year: Food Service Administrative Assistant
Marshall Public Schools —Marshall, MI
- $17 - $21 an hour
- Part-time
- School experience
- Google Workspace
- ServSafe
Quick Apply
8d
Township Superintendent
Emmett Charter Township —Battle Creek, MI
- $80,000 - $95,000 a year
- Full-time
- 5 years
- Office
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
2d
Executive Assistant
TKLR LLC —Battle Creek, MI
- $50,000 - $90,000 a year
- Full-time
- Hybrid work
- Bilingual
- Background check
- Google Workspace
Quick Apply
3d
Production Administrator
Meridian Lightweight Technologies —Eaton Rapids, MI
- $60,000 - $100,000 a year
- Full-time
- ERP systems
- Mid-level
- Business
- Health savings account
- Health insurance
Quick Apply
Itinerant Support Assistant (ISA)
Calhoun ISD —Marshall, MI
- $18.14 - $20.47 an hour
- Online Application
- Administrative experience
- High school diploma or GED
- Driving
Quick Apply
Academic Support (I)
Spring Arbor University —Spring Arbor, MI
- Part-time
- Microsoft Outlook
- Writing skills
- Office
Quick Apply
3d
Quality Control Administrative Assistant
Advantage Sintered Metals —Battle Creek, MI
- $18 - $22 an hour
- Full-time
- Mid-level
- Office
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
Property Office Administrative Assistant-Temp FT
Liberty Commons Apartments and Townhomes —Battle Creek, MI
- From $16 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
7d
Office Assistant
Arbor Oaks Living Center —Spring Arbor, MI
- From $16 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick Apply
1d
Organizational Administrator
Trinity Community Development, Inc. —Battle Creek, MI
- $15 - $17 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
- Paid time off
Quick Apply
8d
Vice President and CFO
The University of Olivet —Olivet, MI
- Full-time
- CPA
- 5 years
- Office

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administrator jobs near marshall, mi

Facilities Secretary

Battle Creek Public Schools -
Battle Creek, MI

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Job Details

$23.48 an hour
2 days ago

Qualifications

Executive administrative support
Employee relationship building
High school diploma or GED

Full Job Description

JobID: 1799

Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
7/21/2026

Location:
Maintenance and Facilities

POSITION SUMMARY
The Facilities Secretary provides confidential administrative and clerical support to the Director of Facilities in the management and operation of the District's buildings, grounds, and physical
assets. This position coordinates office operations, maintains departmental records, assists with budget and purchasing activities, processes work orders as necessary, and serves as the primary point of contact for the Facilities Department. The Secretary works collaboratively with district administrators, principals, custodial and maintenance staff, contractors, vendors, and the public to ensure efficient and effective support of the District's facilities operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

Provide confidential administrative support to the Director of Facilities.
Prepare correspondence, reports, presentations, agendas, meeting minutes, and other departmental documents.
Maintain the Director's calendar and schedule meetings, appointments, and inspections.
Answer telephone calls, greet visitors, and respond to inquiries regarding Facilities Department operations.
Maintain confidential personnel and departmental records.

DEPARTMENT OPERATIONS

Receive, prioritize, and process facility maintenance requests and work orders as necessary.
Monitor the status of work orders and assist in coordinating maintenance schedules.
Maintain records of preventive maintenance activities, equipment inventories, warranties, andservice contracts.
Assist with scheduling building use, facility inspections, and contractor access as needed.
Maintain department filing systems, both electronic and paper.

PURCHASING AND BUDGET SUPPORT

Prepare purchase requisitions and purchase orders in accordance with district purchasing procedures.
Process invoices and verify receipt of goods and services.
Maintain expenditure records and assist with budget tracking.
Assist in preparing annual operating and capital budgets.
Maintain records of departmental purchases, contracts, and vendor information.

CAPITAL PROJECTS SUPPORT

Assist with documentation related to construction, renovation, and capital improvement projects.
Maintain project files, drawings, specifications, contracts, and project correspondence.
Coordinate communications with architects, engineers, contractors, and consultants as directed.

COMPLIANCE AND RECORDKEEPING

Maintain records required for state and federal compliance, including life safety inspections, fire alarm inspections, asbestos management documentation, indoor air quality records, playground inspections, and other facility-related regulatory requirements.
Prepare reports and documentation required by district administration and regulatory agencies.
Assist in maintaining emergency preparedness documentation.

COMMUNICATION AND CUSTOMER SERVICE

Serve as the primary administrative contact for the Facilities Department.
Communicate professionally with administrators, teachers, support staff, parents, contractors, and community members.
Coordinate communication between school buildings and Facilities Department personnel.
Respond promptly to requests for information and service.

TECHNOLOGY AND DATA MANAGEMENT

Maintain departmental databases and computerized maintenance management systems (CMMS), if applicable.
Prepare spreadsheets, reports, and statistical summaries.
Maintain card access software and assign credentials.

OTHER DUTIES

Assist with emergency response communications and documentation during weather events or facility emergencies.
Support departmental projects and initiatives.
Perform other duties as assigned by the Director of Facilities.

QUALIFICATIONS

EDUCATION

High school diploma or equivalent required.
Associate degree in Business, Office Administration, or a related field preferred.

EXPERIENCE

Minimum of three (3) years of progressively responsible administrative or executive secretarial experience.
Experience in facilities management, school administration, municipal government, construction, or public works is preferred.
Experience with public purchasing, budgeting, or maintenance management software is desirable.

KNOWLEDGE, SKILLS, AND ABILITIES

Excellent organizational, planning, and time management skills.
Strong written and verbal communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
Proficiency in Google Office Suite, including, Sheets, Docs, Gmail, Meet, Slides, Drive.
Ability to prepare reports, maintain accurate records, and manage multiple priorities.
Knowledge of standard office procedures and business practices.
Ability to establish and maintain effective working relationships with staff, administrators, vendors, contractors, and the public.
Ability to work independently while managing multiple assignments in a fast-paced environment.
Familiarity with school district operations and computerized work order systems is preferred.

PHYSICAL REQUIREMENTS

Ability to sit for extended periods while performing computer and clerical work.
Occasional standing, walking, bending, reaching, and lifting.
Ability to communicate effectively in person, by telephone, and electronically.

WORKING CONDITIONS

Office environment with occasional visits to school buildings and district facilities.
Occasional evening meetings or emergency response support may be required.
Frequent interaction with district employees, contractors, vendors, and the public.

REPORTS TO: Director of Facilities

Salary: $23.48 per hour

Contract: 12 Months

EVALUATION
Performance shall be evaluated annually by the Director of Facilities in accordance with Board of Education policy and administrative procedures.

SCHOOL SAFETY CLEARANCE: The successful candidate will be subject to a fingerprint and background check as a condition of employment. All fees required for this check (estimated $73.00) are the responsibility of the successful applicant.

The Battle Creek Public School District is an equal opportunity employer and will not discriminate on the basis of race, color, handicap, sex, age, religion, national origin, weight, height, or marital status in its employment practices.

Apply Now

Refine Your Search

administrator jobs in marshall, mi

Facilities Secretary

Executive Assistant

Law Office Manager

Chief Operating Officer

Camp Administrative Coordinator

Military Service - U.S. Air National Guard, Administration

Licensed Nursing Home Administrator

SEH-ADMINISTRATIVE ASSISTANT

Deputy City Clerk

2026-2027 School Year: Food Service Administrative Assistant

Township Superintendent

Executive Assistant

Production Administrator

Itinerant Support Assistant (ISA)

Academic Support (I)

Quality Control Administrative Assistant

Property Office Administrative Assistant-Temp FT

Office Assistant

Organizational Administrator

Vice President and CFO

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