Top 447 Operations assistant Jobs in Matthews, Nc

Senior Office Operations Coordinator
ICON AEROSPACE —Indian Trail, NC
- From $25 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant
MUFG —Charlotte, NC
- $30 - $33 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Administrative Coordinator
Carolina Youth Coalition —Charlotte, NC
- $22 - $24 an hour
- Full-time
- Spanish
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Pasadena Villa Outpatient Center —Charlotte, NC
- Full-time
- HIPAA
- Residential
- Administrative experience
- Health savings account
- AD&D insurance
Quick Apply
Administrative Assistant II
Central Piedmont Community College —Charlotte, NC
- $41,600 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Free parking
- Paid parental leave
10d
Administrative Assistant
ECPI University LLC —Charlotte, NC
- $17 - $22 an hour
- Microsoft Outlook
- High school diploma or GED
- University
Quick Apply
22h
Operations Assistant - Skyla Amphitheatre
Live Nation —Charlotte, NC
- Part-time
- Assembly
- Organizational skills
- Fair chance
- Health savings account
- Paid holidays
Executive Assistant
Tycoon Asphalt —Charlotte, NC
- $54,077.64 - $65,125.76 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
5d
Legal Assistant
Parker Poe Adams & Bernstein LLP —Charlotte, NC
- Overtime
- Databases
- Administrative experience
- Business development
Marketing Operations Assistant (Part-Time)
Hornets Basketball, LLC —Charlotte, NC
- Part-time
- Microsoft Excel
- Marketing
- Ability to lift 50 pounds
Quick Apply
7d
HatCountry Office & Stockroom Assistant
Hatcountry.com —Indian Trail, NC
- From $16 an hour
- Part-time
- Computer literacy
- Office
- Data entry
- Employee discount
Quick Apply
6d
Warehouse Assistant
MTB Mechanical —Matthews, NC
- $16 - $20 an hour
- Full-time
- Clean driving record
- Forklift
- High school diploma or GED
- Paid holidays
- Dental insurance
Quick Apply
Assistant Property Manager
Morgan Properties —Charlotte, NC
- $24 - $25 an hour
- Full-time
- Clean driving record
- Sales
- Mid-level
- AD&D insurance
- Paid holidays
Secretary/Receptionist
New Name Born LLC —Charlotte, NC
- $17 - $19 an hour
- Full-time
- Google Workspace
- Inventory management
- Computer literacy
Quick Apply
13d
Executive Assistant II - ONSITE
Duke Energy —Charlotte, NC
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
14h
Logistics Office Assistant
Kamps Pallets —Charlotte, NC
- $22 - $24 an hour
- Part-time
- Spanish
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
Office Administrative Assistant
Flooring Charlotte Center —Charlotte, NC
- $20 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Referral program
Quick Apply
Executive Assistant
Johnson Environmental —Charlotte, NC
- $51,992.97 - $62,615.19 a year
- Full-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health insurance
- Retirement plan
Quick Apply
4d
Administrative Assistant - Corporate Division
Trifecta Services Company —Charlotte, NC
- Full-time
- Computer literacy
- Office
- Driver's License
Quick Apply
Operations Assistant
The Head Spa Sanctuary —Pineville, NC
- From $17 an hour
- Weekends as needed
- Google Workspace
- Customer service
- Merchandising
- 401(k)
- Paid time off
Quick Apply
4d

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Senior Office Operations Coordinator

ICON AEROSPACE -
Indian Trail, NC

Quick Apply

Job Details

Full-time
From $25 an hour
11 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Attention to detail
Aviation
Process management
Time management
Office experience

Full Job Description

We're looking for an experienced, detail-oriented Senior Office Operations Specialist to support the final office-side stages of our repair and overhaul process. This role is responsible for ensuring completed units, certifications, documentation, system updates, and shipping paperwork move through the process accurately and efficiently.

This is a hands-on, cross-functional position for someone who enjoys becoming the subject matter expert. You'll learn every function within the department so you can provide backup support during absences, assist with complex issues, help improve processes, and serve as a resource for the team. Over time, you'll also help onboard and train new team members.

This position works closely with Customer Service, Production, Shipping, Quality, and other internal departments. It is primarily an internal support role and is not customer-facing.

Key Responsibilities:

Become proficient in all functions within the Office Operations team to provide cross-functional support as business needs require.
Process and review repair documentation, certifications, shipping paperwork, system updates, and related records with a high degree of accuracy.
Serve as a department resource for resolving complex or unusual processing issues.
Provide coverage during vacations, absences, or periods of increased workload.
Assist with training and onboarding new team members by sharing knowledge and best practices.
Monitor workflow to help ensure completed units and required documentation move through the process without unnecessary delays.
Collaborate with Customer Service, Production, Shipping, Quality, and other departments to keep repairs progressing efficiently.
Identify process improvements that increase accuracy, efficiency, and consistency.
Maintain organized records while ensuring compliance with company procedures and quality requirements.
Support special projects and departmental initiatives as needed.

What We're Looking For:

3+ years of experience in office operations, production support, repair administration, logistics, documentation, manufacturing, or a similar environment.
Exceptional organizational and time management skills.
Strong attention to detail and commitment to accuracy.
Ability to learn multiple processes and comfortably switch between responsibilities.
Strong troubleshooting and problem-solving skills.
Comfortable working independently while collaborating with multiple departments.
Experience training or mentoring coworkers is a plus.
Proficiency with Microsoft Office and the ability to learn internal software systems.
Experience in MRO, aviation, manufacturing, repair stations, logistics, or other regulated industries is preferred.

What Makes Someone Successful in This Role:

Enjoys becoming the expert others rely on.
Takes initiative to solve problems before they become bigger issues.
Adapts easily to changing priorities and can jump into different responsibilities when needed.
Values accuracy, organization, and continuous improvement.
Enjoys helping teammates succeed by sharing knowledge and supporting training.

Benefits

401(k)
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Retirement Plan

Pay: From $25.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

This position requires learning multiple functions within the department and stepping in wherever support is needed. Tell us about a time you learned multiple roles or responsibilities to help your team succeed.
Describe a time you identified a process problem or recurring issue at work. What did you do, and what was the outcome?
As you become experienced in this role, you'll help train new team members and serve as a resource for others. Tell us about a time you taught or coached a coworker on a process or task.

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in matthews, nc

Senior Office Operations Coordinator

Administrative Assistant

Administrative Coordinator

Office Coordinator

Administrative Assistant II

Administrative Assistant

Operations Assistant - Skyla Amphitheatre

Executive Assistant

Legal Assistant

Marketing Operations Assistant (Part-Time)

HatCountry Office & Stockroom Assistant

Warehouse Assistant

Assistant Property Manager

Secretary/Receptionist

Executive Assistant II - ONSITE

Logistics Office Assistant

Office Administrative Assistant

Executive Assistant

Administrative Assistant - Corporate Division

Operations Assistant

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