Top 85 Front desk coordinator/administrative assistant Jobs in New York, Ny

Receptionist/Office Coordinator
Polsinelli —New York, NY
- $70,000 - $90,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- 3 years
- Free parking
- AD&D insurance
Corporate Receptionist
HHM Hotels (NYC Corporate) —New York, NY
- $23 - $25 an hour
- Extended hours
- Microsoft Outlook
- Word processing
- Mid-level
6d
Front Desk Receptionist / Social Media Coordinator
Art Jewelry Design —New York, NY
- $25.88 - $31.17 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Computer literacy
Quick Apply
12d
Front Desk Receptionist
Brooklyn Oak Dental Care —Brooklyn, NY
- $25 - $37 an hour
- Full-time
- Background check
- Dental office
- English
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Coordinator - Admissions Office
The City University of New York (CUNY) —Queens, NY
- $48,647 - $52,426 a year
- Full-time
- Spanish
- Microsoft Outlook
- Research
- Health insurance
- Paid time off
Housing Coordinator/Office Assistant
GODDARD RIVERSIDE COMMUNITY CENTER —New York, NY
- $50,000 - $55,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Mid-level
Quick Apply
9d
Corporate Receptionist
Hersha Hospitality Management, LP —New York, NY
- $23 - $25 an hour
- Extended hours
- Microsoft Outlook
- Word processing
- Computer literacy
6d
Medical Receptionist
New York Plastic Surgery —New York, NY
- $25.40 - $30.59 an hour
- Part-time
- Private practice
- Spanish
- HIPAA
- Paid training
- Paid time off
Quick Apply
3d
Front Desk Coordinator
The Bowery Mission —New York, NY
- $24.04 an hour
- Full-time
- CPR Certification
- Mid-level
- Office
Quick Apply
1d
Medical Administrative Assistant & Patient Coordinator
Linda Dahl, MD PC —Manhattan, NY
- $26 - $29 an hour
- Part-time
- Private practice
- Mid-level
- Administrative experience
Quick Apply
7d
Workforce Data Specialist
LaGuardia Community College —Long Island City, NY
- $70,000 - $85,000 a year
- Online Application
- School experience
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health insurance
Logistics Coordinator
ACE Medical —Brooklyn, NY
- $25 - $30 an hour
- Part-time
- Background check
- Google Workspace
- Microsoft Outlook
- Paid time off
Quick Apply
Lead Dental Office Receptionist
Affinity Dental Management —New York, NY
- $29 an hour
- Full-time
- Spanish
- Dental office
- English
Quick Apply
Site Manager
Acacia Network —Bronx, NY
- $65,000 a year
- Weekends as needed
- Nursing
- HIPAA
- Master's degree
- Paid holidays
- Health insurance
Quick Apply
Front Desk Patient Coordinator
Back2health Chiropractic & Physical Therapy —Fair Lawn, NJ
- $19 - $22 an hour
- Part-time
- Bilingual
- Private practice
- Spanish
- Free parking
- Paid training
Quick Apply
Front Desk Receptionist and Office Coordinator
AI-DESI —Brooklyn, NY
- $1 - $20 an hour
- Part-time
- Bilingual
- Computer literacy
- Office
- Professional development assistance
Quick Apply
Front Desk Clerk
POLICE ATHLETIC LEAGUE INC —Bronx, NY
- $17 an hour
- Part-time
- Background check
- Microsoft Excel
- Computer literacy
Quick Apply
Patient Care Coordinator
Specialty1 Partners —New York, NY
- $20 - $25 an hour
- Dental office
- OSHA
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
7d
Senior Business Operations Specialist
Risk Strategies —New York, NY
- $24.90 - $37.50 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Front Office Coordinator
Altech Electronics Inc —Brooklyn, NY
- From $28 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
9d

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Receptionist/Office Coordinator

Polsinelli -
New York, NY

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Free parking
AD&D insurance
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Referral program

Qualifications

Microsoft Word
Microsoft Outlook
Phone communication
Word embeddings

Full Job Description

Polsinelli does not accept unsolicited resumes from search firms or agencies. Please, no phone calls or emails.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli immediately seeks a candidate to fill a full-time position as a Receptionist/Office Coordinator in our New York office. This role is for the professional who may be starting their professional career and wants to place their own mark on the legal industry in New York. This role will be responsible for elevating the in-office experience through excellent client service and responsiveness and support attorneys and staff by handling the day-to-day duties of running an office.

CORE RESPONSIBILITIES

Become the “face” of Polsinelli’s New York office. Presence, demeanor and approach to visitors and office residents will set the tone for their Polsinelli experience.
Partner with Office Managing Partner and Regional Office Administrator to manage overall operations of the New York office.
Partner with building management regarding facilities management.
Review and approve timesheets; assist Regional Office Administrator with day-to-day staff support and support of general office operations.
Greet and assist all visitors, and office residents, ensuring exceptional client service experience while managing the front desk.
Answer, screen, and direct all incoming calls; take messages and assist with internal and external inquiries.
Assist visitors with requests, including light legal administrative support.
Coordinate and schedule conference rooms and order catering for meetings.
Proactively review Meeting Room Manager and/or other technology to ensure conference rooms are set up appropriately. Coordinate closely with other office support, including but not limited to, hospitality and the Office Administrator, to ensure no detail will be missed.
Work with couriers to receive and forward deliveries.
Have an ownership mindset on the appearance of the office and the experience for anyone who comes to the office.
Support Legal Administrative Assistants or other administrative departments if needed, as time permits.
Perform key tasks related to onboarding and offboarding of attorneys and staff.
Serve as a point of contact between legal and administrative personnel in multiple offices.
Serve as on-site backup for day-to-day matters in the absence of the Office Administrator.
Serve as a Polsinelli PROUD committee member or team captain.
Assist Hospitality Coordinator and Office Services Coordinator, including providing back-up coverage, as needed.
Partner with Office Administrator, Marketing, and other staff involved with the planning, set up, and execution of office events, including vendor and catering communication, AV set-up, and all other tasks required of the event.

REQUIREMENTS

Prompt and reliable attendance.
Must dress in a professional manner and always maintain a professional demeanor.
Excellent communication skills in person and on the phone.
Positive, energetic attitude.
Must be able to work in a multi-tasked environment.
Problem-solving mindset with ability to work under pressure.
Proficiency in Microsoft Outlook and Word.
Keep matters relating to client names, client matters, firm operations, or finances completely confidential.
College degree preferred.

The budgeted salary range for this position is $70,000 - $90,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Experience

Preferred

2 - 3 years: Receptionist and/or legal administrative experience.

Education

Required

Some college or better

Behaviors

Preferred

Loyal: Shows firm and constant support to a cause
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Team Player: Works well as a member of a group
Enthusiastic: Shows intense and eager enjoyment and interest
Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Growth Opportunities: Inspired to perform well by the chance to take on more responsibility
Goal Completion: Inspired to perform well by the completion of tasks
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Apply Now

Refine Your Search

front desk coordinator/administrative assistant jobs in new york, ny

Receptionist/Office Coordinator

Corporate Receptionist

Front Desk Receptionist / Social Media Coordinator

Front Desk Receptionist

Administrative Coordinator - Admissions Office

Housing Coordinator/Office Assistant

Corporate Receptionist

Medical Receptionist

Front Desk Coordinator

Medical Administrative Assistant & Patient Coordinator

Workforce Data Specialist

Logistics Coordinator

Lead Dental Office Receptionist

Site Manager

Front Desk Patient Coordinator

Front Desk Receptionist and Office Coordinator

Front Desk Clerk

Patient Care Coordinator

Senior Business Operations Specialist

Front Office Coordinator

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