Top 24 Front office specialist Jobs in New York Ny

Client Experience Specialist - New York, New York
Savant Wealth Management —New York, NY
- $56,000 - $72,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Word processing
- Health savings account
- AD&D insurance
Senior Business Operations Specialist
Risk Strategies —New York, NY
- $24.90 - $37.50 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Front Desk Monitor/Client Care Specialist
Volunteers of America - Greater New York, Inc. —Bronx, NY
- $21.64 an hour
- Full-time
- High school diploma or GED
- First Aid Certification
- Children
- Paid holidays
- Health insurance
Quick Apply
Animal Care & Adoption Specialist
Bideawee —New York, NY
- $19 an hour
- Full-time
- High school diploma or GED
- Mentoring
- Front desk
- 403(b) matching
- Health insurance
Intake Specialist - law firm
The Platta Law Firm —New York, NY
- $25.00 - $25.01 an hour
- Full-time
- Bilingual
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
1d
TIL - Youth Specialist
Rising Ground, Inc. —Brooklyn, NY
- $33,670 a year
- Weekends as needed
- Bilingual
- Residential
- High school diploma or GED
Quick Apply
Orientation and Assessment Specialist
Goodwill NYNJ —Queens, NY
- $40,000 - $42,000 a year
- Full-time
- Bilingual
- Computer literacy
- Data entry
- Commuter assistance
- Health insurance
Quick Apply
Administrator & Registration Specialist
Aqua Tots LTD DBA Swim Tank —Mamaroneck, NY
- $23 - $25 an hour
- Full-time
- Spanish
- Google Workspace
- English
- Health insurance
- Paid time off
Quick Apply
Front Office Specialist - Medication Management - Millburn, NJ
OASIS MENTAL HEALTH CENTERS MEDICAL LLC —Millburn, NJ
- $22 - $24 an hour
- 8 hour shift
- Ability to sit for extended periods
- Organizational skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
8d
Member Sales Specialist
Energy Fitness —Rockville Centre, NY
- $22 - $30 an hour
- Full-time
- Mid-level
- Front desk
- Computer skills
- Paid time off
Quick Apply
Front Desk Specialist
portray salon —Upper Montclair, NJ
- $15.92 - $20.00 an hour
- Full-time
- Customer service
- High school diploma or GED
- US work authorization
- Health insurance
- 401(k)
Quick Apply
13d
Office Services Specialist
Fisher & Phillips LLP —Berkeley Heights, NJ
- $22.81 - $27.64 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- 3 years
- Profit sharing
- Paid holidays
1d
Operations Specialist WF1
Goodwill NYNJ —Bronx, NY
- $40,000 - $45,000 a year
- Full-time
- Bilingual
- Office
- Administrative experience
- Commuter assistance
- Health insurance
Quick Apply
Financial Specialist
Sea Mar Community Health Centers —Mount Vernon, NY
- $21.86 an hour
- Full-time
- Background check
- Spanish
- Current TB test
- Paid holidays
- Disability insurance
Residential Support Specialist
COMMUNITY HOUSING INNOVATIONS INC —Hempstead, NY
- $19 an hour
- Overtime
- Spanish
- Inventory management
- Computer literacy
- Health insurance
- Dental insurance
8d
Front Office Specialist
Eye Care Partners Career Opportunities —Hazlet, NJ
- Background check
- Microsoft Outlook
- HIPAA
Quick Apply
Athletic Equipment & Operations Specialist
New Jersey Institute of Technology —Newark, NJ
- $43,049.00 - $50,362.50 a year
- Overtime
- Sales
- Mid-level
- Residential

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Client Experience Specialist - New York, New York

Savant Wealth Management -
New York, NY

Apply Now

Job Details

Full-time
$56,000 - $72,000 a year

Benefits

Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Gym membership
Benefits from day one
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Word processing
Executive administrative support
High school diploma or GED
Client database systems
CRM system proficiency
Video conferences (communication methods)

Full Job Description

We are seeking a high-impact Client Experience Specialist to serve as the central point of coordination in our fast-paced New York advisory office, responsible for creating a seamless, polished experience for both clients and the internal team. You’ll be the go-to for day-to-day coordination—keeping schedules, meetings, and office operations running smoothly while ensuring every client interaction is handled with care and professionalism.

In this in-person role, you’ll manage calendars, greet clients, answer and route calls, coordinate meetings and client events, and support the preparation of reports and meeting materials. You’ll also help keep the office running efficiently through administrative support, supply and logistics management, check deposits, and occasional errands, along with assisting Advisors with travel and expense coordination. This is a highly visible, hands-on role for someone who is organized, service-minded, and energized by being at the center of a collaborative, client-focused environment.

The Client Experience Specialist is responsible for collaborating with the Client Services Team in the following areas:

Front Desk/Office Support

Serve as primary back-up to Receptionists and other Client Experience Specialists
Professionally answer and direct incoming telephone calls
Professionally greet and assist visitors in support of other team members
Ensure conference rooms and lobby areas meet Savant standards (stock necessary supplies, appropriate cleanliness and visually welcoming)
Execute opening and closing procedures for phones and doors.
Shredding of client documents as directed

Client Meeting Preparation

Prepare annual review meeting packets
Assist with beneficiary form updates
Schedule and organize meetings as requested by the CSAs or Regional Manager

Client Record/Document Scanning

Accurately scan and digitize vital client documents, ensuring quality of images, correct nomenclature, and adherence to regulatory and compliance procedures
Assist with scanning projects related to M&A partners, as needed
Assist with requests related to folder additions, quality control reviews, etc.

Client Portal Administration

Work as part of the MySavant Portal administrator team to create client portals and troubleshoot problems.

Administrative Support

Provide support to Client Services Associates.
Create Office Master Calendar.
Confirm next day appointments.
Process incoming checks across all custodians and review deposits prepared by other team members for accuracy prior to processing.
Utilize technology to perform a variety of tasks including navigating Salesforce for client information.
Process requests for client gifts.
Prepare and print materials for team and client use.
Open and sort incoming mail.
Prepare and process UPS shipments an order UPS supplies.
Assemble, print, and/or bind client reports for meetings or mailings.
Inventory office supplies, and order supplies as needed.
Assist in coordinating RSVPs, set up, and planning for all local client or team events.
Serve as a liaison with property management vendors for facilities issues.
Coordinate various projects as needed.
Maintain team approach by assisting and filling in for others when necessary.
Deliver superior client service—troubleshoot problems, schedule and organize meetings, serve as liaison between Advisor, CSA and client as needed.
Check conference rooms and lobby for cleanliness, which would include upkeep of common / shared office space areas.
Perform a variety of computer functions, including populating and maintaining appropriate client CRM documentation.
Administration and troubleshooting of Zoom presentations/meetings.
Perform other duties as requested.

A couple things to note about our Client Experience Specialist position:

This is a full-time, in-person hourly position, scheduled Monday through Friday, 8:00 AM to 5:00 PM.

The Client Experience Specialist position typically requires the following qualifications:

High School Diploma or equivalent
2-3 years proven success in an administrative support function, preferably in the financial industry.
Proficiency in Word, Excel, Outlook, and CRM software
Must be organized and detail-oriented
Client first attitude
Strong verbal and written communication skills
Position requires a high level of confidentiality.
Team player, collaborative, able to work with and through others.

What Sets Savant Apart

Collaborative, integrated model across advisory, tax, and planning—no silos
Growth-oriented firm, offering meaningful opportunities for career development and long-term impact
Values-driven culture, grounded in excellence, integrity, lifelong learning, respect, growth, and servant leadership
Majority employee-owned, giving our team a shared stake in our long-term success

The Perks

At Savant, we invest in our people—supporting both their well-being and long-term growth.

We take a market-based approach to compensation. This is an hourly position, the expected base salary range for this role in the New York, New York labor market is $56,000 - $72,000 with final pay determined by experience, skills, and location. This role may also be eligible for additional incentive compensation based on responsibilities and performance.

Our Total Rewards

Core Benefits (Effective Day One):

Medical, dental, and vision coverage with multiple plan options
Health Savings Account (HSA) or Flexible Spending Account (FSA)
Company-paid life insurance, AD&D, and disability coverage

Financial & Long-Term Rewards:

401(k) with company match (Roth and Traditional options)
Team-based incentive opportunities and recognition programs

Time Away & Flexibility:

Generous paid time off, plus at least 10 paid holidays
Annual “Savantiversary” day
Summer Hours (shorter work weeks during the summer)
Parental leave, personal leave, and other life-event support

Well-Being & Everyday Perks:

Employee Assistance Program (EAP)
Wellness reimbursements (e.g., gym memberships)
Flexible “Dress for Your Day” approach

We’re happy to share more details about our benefits and total rewards during the hiring process.

Take your career to new heights, apply today!

All applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the incumbent in this position. Any combination of equivalent education and work experience will be considered.

Savant Capital LLC, is an Equal Opportunity Employer

Work Location: In person

Apply Now

Refine Your Search

front office specialist jobs in new york ny

Client Experience Specialist - New York, New York

Senior Business Operations Specialist

Front Desk Monitor/Client Care Specialist

Animal Care & Adoption Specialist

Intake Specialist - law firm

TIL - Youth Specialist

Orientation and Assessment Specialist

Administrator & Registration Specialist

Front Office Specialist - Medication Management - Millburn, NJ

Member Sales Specialist

Front Desk Specialist

Office Services Specialist

Operations Specialist WF1

Financial Specialist

Residential Support Specialist

Front Office Specialist

Athletic Equipment & Operations Specialist

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