Top 592 Administrative assistant Jobs in Newark Ca

Operations Administrative Assistant
American Water Heater Service —Newark, CA
- From $23 an hour
- Full-time
- Background check
- Clean driving record
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
5d
Receptionist and Accounting Assistant, Mandarin Required, Accounting Firm Experience Preferred
C.L. TAX & ACCOUNTING SERVICE INC —Fremont, CA
- $20 - $25 an hour
- Full-time
- Writing skills
- English
- Office
- Paid time off
Quick Apply
Office Coordinator and Administrative Assistant - Housing Trust Silicon Valley
Another Source —San Jose, CA
- $29.33 - $35.58 an hour
- Overtime
- Mid-level
- Office
- 3 years
2d
Data Entry Staff
SVS Group —San Jose, CA
- $23 - $25 an hour
- Computer literacy
- Office
- QuickBooks
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant
LGTC Group —San Jose, CA
- $22 - $25 an hour
- Full-time
- Background check
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
14d
Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Administrative Assistant I - Stanford Blood Center
Stanford Health Care —Palo Alto, CA
- $33.14 - $42.25 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
5d
Administrative Assistant
We Care Service Provider —Menlo Park, CA
- $27 - $32 an hour
- Part-time
- Background check
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Administrative Assistant
FE Controls Corporation —Fremont, CA
- $23 - $27 an hour
- Full-time
- Writing skills
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Energy
Cupertino Electric, Inc. —San Jose, CA
- $23 - $30 an hour
- Full-time
- Remote
- Microsoft Excel
- Microsoft Outlook
- Mid-level
6d
Administrative Assistant I / Dispatcher I
BSK Associates —Livermore, CA
- $24 - $37 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Wellpath —Dublin, CA
- $24.09 - $26.77 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Typing
- Wellness program
- Health savings account
5d
Administrative Assistant - GVP
Ross Stores —Dublin, CA
- $27.64 - $58.56 an hour
- Hybrid work
- Research
- Office
- Conflict management
Administrative Assistant II
Abbott Laboratories —Pleasanton, CA
- $27.35 - $54.75 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Tuition reimbursement
Every Other Weekend Administrative Assistant
Suncrest Hospice —Fremont, CA
- $23 an hour
- Part-time
- Office
- High school diploma or GED
- Front desk
- 401(k) matching
4d
Administrative Assistant
Kavanagh Construction Inc —Mountain View, CA
- $28 - $34 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Entrematic (Amarr) —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant II
Stanford Health Care —Palo Alto, CA
- $36.19 - $46.13 an hour
- Full-time
- Computer literacy
- Mid-level
- 3 years
5d
Administrative Assistant
BKF —Pleasanton, CA
- $52,000 - $72,425 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Profit sharing
- Paid holidays
Quick Apply
4d
Administrative Specialist/Receptionist
DLA Piper —Palo Alto, CA
- $37.19 - $48.34 an hour
- Overtime
- Hybrid work
- Writing skills
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance

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Operations Administrative Assistant

American Water Heater Service
Newark, CA

Quick Apply

Job Details

Full-time
From $23 an hour
5 days ago

Benefits

Health insurance
Dental insurance
Paid time off

Qualifications

Multitasking
Administrative experience
High school diploma or GED
Driver's License
Attention to detail
Organizational skills
Class C Driver License (California)
Time management
Office experience

Full Job Description

Job Summary

American Water Heater Service is seeking a dependable, organized, and self-motivated Operations Administrative Assistant to join our specialty plumbing company in Newark, CA. This is a full-time, long-term, 100% in-office position supporting the daily administrative and operational needs of our company.

We are looking for someone who is comfortable managing multiple responsibilities, can prioritize their workload, and is capable of working independently without requiring constant direction. The ideal candidate is detail-oriented, dependable, professional when communicating with vendors, and willing to learn the administrative processes specific to the plumbing industry.

Previous plumbing or construction industry experience is not required. We are willing to train the right candidate.

In this vital role, you will serve as the backbone of daily office operations, ensuring smooth workflows and exceptional support across departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting.

Responsibilities included, but not limited to:

Assist with obtaining, tracking, scheduling and maintaining plumbing permits, Preventive Maintenance (PM) services, business licenses and other related documentations that may require updating spreadsheets, tracking logs, and internal reports.
Coordinate and manage multiple project calendars and schedules
Maintain organized electronic and physical filing systems
Communicate professionally with clients, vendors, technicians, and other contacts by phone and email
Follow up on outstanding administrative items and ensure tasks are completed
Assist with general office organization and daily administrative needs
Learn and follow company procedures for permits, service documentation, customer records, and other operational processes
Coordinate with office and field staff to help keep daily operations organized and on schedule

Skills helpful to succeed:

Strong organizational and time-management skills
Excellent follow-through and attention to detail
Ability to manage multiple tasks, calendars, and deadlines simultaneously
Comfortable working independently and taking ownership of assigned responsibilities
Ability to recognize what needs attention and follow through without constant supervision
Professional written and verbal communication skills
Strong data-entry and recordkeeping skills
Comfortable communicating with clients by phone and email
Working knowledge of Google Sheets, Microsoft Excel, and Gmail
Experience with QuickBooks is preferred (not required)
Ability and willingness to learn new programs, processes, and industry-specific requirements
Strong problem-solving skills and willingness to ask questions when clarification is needed
Ability to work collaboratively as part of a small office and field team

Requirements:

Valid driver's license
Good driving record
Ability to pass a background check
Ability to pass required pre-employment drug screening
Reliable transportation to and from our Newark office

Location Requirements:

This is not a remote or hybrid position. Candidates must be able to reliably commute to our Newark, CA office Monday through Friday. Shift hours 8:30 AM – 5:00 PM.

Application Requirement:

To be considered for this position, applicants must submit an up-to-date resume that includes their most recent work experience and current city of residence.

We are looking for someone interested in becoming a dependable, long-term member of our team who takes pride in staying organized, following through, and helping keep daily operations running smoothly. Your energy, organization, and dedication will help us deliver outstanding service while advancing your career in a supportive environment that values your contributions every step of the way.

Pay: From $23.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental insurance
Health insurance
Paid time off

Experience:

Office: 2 years (Required)

Ability to Commute:

Newark, CA 94560 (Required)

Willingness to travel:

25% (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in newark ca

Operations Administrative Assistant

Receptionist and Accounting Assistant, Mandarin Required, Accounting Firm Experience Preferred

Office Coordinator and Administrative Assistant - Housing Trust Silicon Valley

Data Entry Staff

Administrative Assistant

Office Administrator

Administrative Assistant I - Stanford Blood Center

Administrative Assistant

Administrative Assistant

Administrative Assistant - Energy

Administrative Assistant I / Dispatcher I

Administrative Assistant

Administrative Assistant - GVP

Administrative Assistant II

Every Other Weekend Administrative Assistant

Administrative Assistant

Office Administrator

Administrative Assistant II

Administrative Assistant

Administrative Specialist/Receptionist

I want to receive the latest job alert for administrative assistant in newark ca

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