Top 132 Office assistant Jobs in Norman Ok

Executive Assistant
Tmat Products —Mustang, OK
- $65,000 - $82,000 a year
- Full-time
- Background check
- Microsoft Excel
- Mid-level
Quick Apply
10d
Office Administrator/Director of First Impressions
KW Summit —Oklahoma City, OK
- From $16 an hour
- Full-time
- Office
- Administrative experience
- In-person
- Paid time off
Quick Apply
11h
Administrative Assistant
Addison Group —Oklahoma City, OK
- $18 - $22 an hour
- Full-time
- Office
- Administrative experience
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
8d
Financial Administrative Assistant
Addison Group —Oklahoma City, OK
- $17.00 - $18.50 an hour
- Full-time
- Research
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant
OKCYC —Norman, OK
- $20 - $24 an hour
- Full-time
- Background check
- Google Workspace
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
University of Oklahoma —Norman, OK
- $18.27 an hour
- Monday to Friday
- Background check
- Office
- Administrative experience
Administrative Assistant
Commercial Door LLC —Norman, OK
- $18.00 - $22.50 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Front Desk Receptionist — Norman, OK
The Joint Chiropractic —Norman, OK
- $13 an hour
- Part-time
- Clinic
- Computer skills
- Communication skills
- Food provided
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Receptionist
University of Oklahoma —Norman, OK
- Up to $14.18 an hour
- Monday to Friday
- Background check
- Office
- Administrative experience
7d
Office Administrator
University of Oklahoma —Norman, OK
- $50,000 a year
- No weekends
- Background check
- Mid-level
- Office
Office Assistant
Ocean Dental —Norman, OK
- $14 - $16 an hour
- Mid-level
- High school diploma or GED
Administrative Assistant - Kwajalein Island
RedTown Technical Services, LLC —Norman, OK
- $17 - $20 an hour
- Full-time
- Writing skills
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
9d
Veterinary Receptionist
Thunderbird Veterinary Hospital —Norman, OK
- $13.75 - $14.25 an hour
- Full-time
- Background check
- Computer skills
- Communication skills
- Paid parental leave
- Health savings account
Quick Apply
Housing Office Student Assistant (Summer)
University of Oklahoma —Norman, OK
- $8.25 - $9.00 an hour
- Part-time
- Background check
- Office
- University
Invoicing Administrative Assistant
Locke Supply Co —Oklahoma City, OK
- $16 - $19 an hour
- Computer literacy
- Office
- Administrative experience
- Employee stock ownership plan
Quick Apply
6d
Student Employee- Office Assistant (Summer)
University of Oklahoma —Norman, OK
- $10 - $15 an hour
- Seasonal
- Background check
- Writing skills
- English
Administrative Assistant - Staffing and Recruiting
Labor Finders —Oklahoma City, OK
- $14 - $16 an hour
- 8 hour shift
- Office
- Administrative experience
- US work authorization
- Health insurance
- Paid time off
Quick Apply
12h
Administrative Assistant - Oklahoma City, OK (Part-Time)
Fast Enterprises —Oklahoma City, OK
- $20 - $25 an hour
- Part-time
- Microsoft Excel
- Office
- Finance
Student Office Assistant (Fall)
University of Oklahoma —Norman, OK
- $11 an hour
- Background check
- Writing skills
- Office
ADMINISTRATIVE ASSISTANT (FULL TIME)
SSC —Moore, OK
- $21.63 an hour
- Urgently hiring
- Background check
- Computer literacy
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
1d

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Executive Assistant

Tmat Products
Mustang, OK

Quick Apply

Job Details

Full-time
$65,000 - $82,000 a year
10 days ago

Qualifications

Accounting systems
Confidential information handling
Microsoft Excel
Property management tools
Executive administrative support
Driver's License
Expense reports
QuickBooks Online
QuickBooks
Productivity software
Office management
Property management
Financial compliance

Full Job Description

Location: Mustang, Oklahoma -On-Site
Employment Type: Full-Time
Salary Range: $65,000 – $82,000 annually (depending on experience)

Position Overview:
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level support to the owner across a diverse portfolio of businesses and real estate holdings. This role is critical in ensuring operational efficiency, vendor management, compliance tracking, and accurate record-keeping across multiple entities. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and maintains strict attention to detail with documentation and follow-up.

Key Entities Supported:

Tmat Products, LLC (primary operating company – Tmat.com)
Separate management & consulting LLC
Real estate holding LLC
4 separate properties with rental, cattle, and wind incomes

Primary Responsibilities:
Vendor & Operations Management

Serve as the central point of contact for all vendors across the businesses, including maintenance, service providers, and suppliers.
Coordinate vehicle maintenance and service schedules for company vehicles across entities.
Manage vendors for farm operations (spraying, fencing, equipment, etc.) and rental properties.
Oversee minor household/personal vendors as needed.

Record-Keeping & Compliance

Maintain meticulous, organized records for maintenance, services, and vendor activities.
Track and monitor business registrations, renewals, and compliance deadlines.
Manage insurance policies: track renewals, obtain quotes, and coordinate updates as needed.
Organize and file all business and personal documents with a strong system for easy retrieval.

Expense & Financial Administration

Manage receipt collection, expense tracking, and categorization for the owner personally and across business entities.
Prepare and organize expense reports and supporting documentation for the CPA and accounting team.
Coordinate with the company CPA on tax-related documents, compliance items, and financial records as needed.
Support basic bookkeeping coordination with accountants.

Administrative & Executive Support

Handle day-to-day office administration for Tmat Products, LLC.
Schedule and coordinate meetings, appointments, and travel as required.
Anticipate needs, prioritize tasks, and proactively solve problems with minimal supervision.
Assist with special projects and other duties as assigned.

Qualifications & Requirements:

3+ years of experience as an Executive Assistant, Administrative Assistant, Bookkeeper, or similar role
Experience with QuickBooks Online, expense tracking, and basic accounting concepts
Strong proficiency in Microsoft Office (especially Excel) and document management
Familiarity with compliance tasks (business registrations, insurance, sales tax preferred)
Valid driver’s license and reliable transportation (occasional local travel to properties)
High level of discretion, integrity, and ability to work independently

Preferred Skills:

Experience using accounting or expense software (QuickBooks, Expensify, etc.).
Familiarity with property management or vehicle fleets.
Interest in small business operations and real estate.

Work Environment & Compensation:

Full-time position based in the Oklahoma City area.
Competitive salary based on experience.
Opportunity to play a key role in supporting a growing multi-faceted business portfolio.

This is a high-impact role for someone who enjoys variety, takes ownership of processes, and wants to contribute meaningfully to the success of several interconnected businesses.

Pay: $65,000.00 - $82,000.00 per year

Application Question(s):

This role requires a background check and verification of at least three professional references prior to hire - are you comfortable proceeding on that basis?
This role requires signing a confidentiality agreement at offer covering both business and personal information - are you comfortable with that, and can you briefly describe how you've handled sensitive information in past roles?
This role includes coordinating personal vendors for the owner - lawn service, pool, home repairs - alongside the business work. How does that sit with you?
Have you ever had to push back on a boss or tell them something they didn't want to hear? What happened?
In one paragraph (5–7 sentences max), summarize your relevant experience and why you should be trusted with sensitive business and personal information - focus on the highlights and key facts, not your full resume. The ability to communicate concisely is a core part of this job.

Experience:

Executive Assistant, Administrative Assistant, or Bookkeeper: 3 years (Preferred)

Ability to Commute:

Mustang, OK 73064 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in norman ok

Executive Assistant

Office Administrator/Director of First Impressions

Administrative Assistant

Financial Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Front Desk Receptionist — Norman, OK

Receptionist

Office Administrator

Office Assistant

Administrative Assistant - Kwajalein Island

Veterinary Receptionist

Housing Office Student Assistant (Summer)

Invoicing Administrative Assistant

Student Employee- Office Assistant (Summer)

Administrative Assistant - Staffing and Recruiting

Administrative Assistant - Oklahoma City, OK (Part-Time)

Student Office Assistant (Fall)

ADMINISTRATIVE ASSISTANT (FULL TIME)

I want to receive the latest job alert for office assistant in norman ok

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