Top 42 Executive administrative assistant Jobs in O'fallon, Il

Executive Administrative Assistant
McCormack Baron Salazar —St. Louis, MO
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Assistant I
Edward Jones —St. Louis, MO
- $43,200 - $66,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Health savings account
7d
Legal Administrative Assistant II
Edward Jones —St. Louis, MO
- $55,000 - $90,600 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Profit sharing
- Health savings account
14d
Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Writing skills
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Executive Assistant
Anders CPAs + Advisors —St. Louis, MO
- $67,000 - $75,000 a year
- Extended hours
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
Executive Administrator
Ronald Mcdonald House I —St. Louis, MO
- $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- 403(b)
Quick Apply
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Executive Assistant
Clayco —St. Louis, MO
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant - HR Advisory Services
U.S. Bank National Association —St. Louis, MO
- $22.50 - $30.00 an hour
- Full-time
- Microsoft Excel
- Customer service
- Mid-level
- Travel reimbursement
- Paid holidays
Metro Transit Administrator
Bi-State Development Agency —St. Louis, MO
- $32.18 - $42.91 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Paid holidays
Executive Assistant
SSM Health —St. Louis, MO
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid parental leave
- Parental leave
Executive Assistant
Anders —St. Louis, MO
- $67,000 - $75,000 a year
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Executive Program Administrator
D&G Support Services, LLC —St. Louis, MO
- $135,000 - $155,000 a year
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- 401(k)
Executive Assistant
Afinitas —St. Louis, MO
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Executive Administrative Assistant (Onsite/Part-Time)
CBIZ —St. Louis, MO
- Part-time
- Mid-level
- Office
- High school diploma or GED
Administrative Coordinator II - Office of the Executive Vice Chancellor for Medical Affairs
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
7h
Executive Assistant II (Comptroller's Office)
City of St. Louis —St. Louis, MO
- $70,044 - $105,066 a year
- Full-time
- Google Workspace
- Customer service
- Office
14d
Executive Assistant
St. Patrick Center —St. Louis, MO
- Full-time
- Mid-level
- Organizational skills
- Leadership
- 403(b) matching
- Paid parental leave
Quick Apply
Executive Assistant (Barnes-Jewish Hospital)
BJC HealthCare —St. Louis, MO
- $47,361.60 - $77,126.40 a year
- Full-time
- Office
- High school diploma or GED
- Senior level
- Disability insurance
- Health insurance
2d
Administrative Assistant - Center for Race, Ethnicity and Equity
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Pass drug screening
- Commuter assistance
- Employee assistance program
14d

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Executive Administrative Assistant

McCormack Baron Salazar -
St. Louis, MO

Quick Apply

Job Details

Qualifications

Confidential information handling
High school diploma or GED
Video conferences (communication methods)

Full Job Description

Key Responsibilities (Essential Duties and Functions):

This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities based on business need.

Act as a liaison with other senior-level management, departments, and outside organizations.
Interact positively and professionally with Clients, Vendors, Agency representatives, Property Managers, residents, and other corporate and organizational leadership.
Gather data and prepare reports for weekly, monthly, and bi-monthly submissions to various agencies and executives.
Ability to identify problems in processes, and willingness to propose plans for improving processes when needs are identified.
Coordinate, plan and set up executive meetings, which may include ordering lunches, setting up equipment and chairs, and running appropriate technology.
Actively engage and take initiative with executives and other leadership to determine needs, identify tasks, and set goals.
Answer phone calls, respond to initial call as needed in a professional manner, log the call, and direct to the appropriate person.
Prioritization of tasks based on who assigns the task, when the task is due, and the immediacy of the task deadline.
Maintain electronic files in an organized manner consistent with the organization’s existing file structure.
Edit and prepare formal agreements, presentations, and other documents.
Reconcile expense reports and invoice allocations.
Read, review and manage a large quantity of emails.
Gather, sort, stamp and distribute mail; prepare packages for FedEx.
Draft and edit memos and letters.
Prepare itineraries and handle all travel arrangements including flights, hotels, and transportation.
Manage and organize logistics for internal and external functions, including conferences, trainings, receptions, application workshops, etc.
Work quickly, efficiently, and accurately to complete all tasks.
Other special projects may be assigned.

Education/Experience:

Bachelor’s or Associate’s degree preferred; HS Diploma or GED plus continuing education in a related field required
Proficient in Word, Excel, Outlook, PowerPoint, and Visio with knowledge of Publisher and Adobe products, specifically Adobe Pro DC and Illustrator.
Advanced ability in Microsoft Suite and Adobe preferred.
Yardi, Concur, SmartSheet, hCue, and virtual meeting platform experience preferred and/or the ability to learn the systems quickly with basic training.
Familiarity with Affordable Housing Programs preferred and/or the ability to become familiar with programs such as Public Housing, HUD Programs, LIHTC through internal training and independent study.
Must have excellent oral and written communication skills.
Ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously.
Ability to work independently, exercise good judgement and be resourceful.
Strong organization skills.
Constant drive to improve own work quality, and to improve the work of the company overall.
Ability to deal with disagreements and occasional disappointments in a professional and cordial manner.
Customer service experience in a hospitality or customer facing industry.
Must handle highly confidential information in a strictly professional manner.

Work Environment/Physical Demands:

This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers/printers, and filing cabinets.
This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.

McCormack Baron is an equal-opportunity employer and makes hiring decisions based on merit.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

executive administrative assistant jobs in o'fallon, il

Executive Administrative Assistant

Administrative Assistant I

Legal Administrative Assistant II

Office Manager & Executive Assistant to the Senior Advisor - In St. Louis Initiative, For St. Louis Initiative

Executive Assistant

Executive Administrator

Administrative Coordinator III (Hybrid) - Neurology

Executive Assistant

Administrative Assistant - HR Advisory Services

Metro Transit Administrator

Executive Assistant

Executive Assistant

Executive Program Administrator

Executive Assistant

Executive Administrative Assistant (Onsite/Part-Time)

Administrative Coordinator II - Office of the Executive Vice Chancellor for Medical Affairs

Executive Assistant II (Comptroller's Office)

Executive Assistant

Executive Assistant (Barnes-Jewish Hospital)

Administrative Assistant - Center for Race, Ethnicity and Equity

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