Top 289 Office assistant Jobs in Oakmont, Pa

ADMINISTRATIVE ASSISTANT
POST ROAD MANAGEMENT LLC —Pittsburgh, PA
- $18 - $22 an hour
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
13d
Administrative Assistant
An Amazing Personal Care Corp —Sharpsburg, PA
- From $17 an hour
- 8 hour shift
- Background check
- 18 years or older
- Google Workspace
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant
Care At Home —New Kensington, PA
- From $16 an hour
- Full-time
- 18 years or older
- Word processing
- Office
- Health insurance
- Dental insurance
Quick Apply
4d
Secretary (Part-time)
Riverview Homes Association —West Mifflin, PA
- Part-time
- Customer service
- Office
- Microsoft Office
Quick Apply
Front Desk Receptionist/Administrative Assistant
JP Ward & Associates —Pittsburgh, PA
- $15 - $18 an hour
- Full-time
- Administrative experience
- Organizational skills
- In-person
Quick Apply
5d
Office Assistant | Oncology
UPMC —Monroeville, PA
- $18.59 - $27.96 an hour
- Full-time
- Word processing
- Outpatient experience
- High school diploma or GED
Full Time Receptionist - Northland Heights
Hamister Group, LLC —Pittsburgh, PA
- Full-time
- Nursing home
- High school diploma or GED
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Office Assistant - Hospice
Medical Services of America —Pittsburgh, PA
- $18 - $22 an hour
- Full-time
- Background check
- Computer literacy
- Office
- Disability insurance
- Health insurance
Quick Apply
4d
Clerical Assistant 2 (LIHEAP) Allegheny County Assistance Office
Commonwealth of PA —Pittsburgh, PA
- $18.83 - $27.69 an hour
- Seasonal
- Office
- High school diploma or GED
- Cash handling
- Paid parental leave
- Health insurance
5d
Administrative Assistant
Howard Hanna Real Estate Services —Pittsburgh, PA
- Full-time
- Customer service
- Office
- Administrative experience
Quick Apply
Energy Assistance Worker Allegheny County Assistance Office
Commonwealth of PA —Pittsburgh, PA
- $21.22 an hour
- Seasonal
- Office
- 2 years
- Entry level
- Paid parental leave
- Health insurance
11d
Personal Executive Assistant | Fox Chapel & Lawrenceville
East Wind Nannies —Fox Chapel, PA
- $35 - $40 an hour
- Full-time
- Clean driving record
- Physical & Rehabilitation Medicine
- Research
Quick Apply
4d
Administrative Assistant
Trifecta Team LLC —New Kensington, PA
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
4d
Front Desk Receptionist
Salon Vivace —Gibsonia, PA
- $22.24 - $26.78 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
Executive Assistant I
UPMC —Pittsburgh, PA
- $25.40 - $43.85 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Office
- 8 years
5d
10-Month Guidance Secretary (Anticipated)
FOX CHAPEL AREA SCHOOL DISTRICT —Pittsburgh, PA
- From $22.06 an hour
- Online Application
- School experience
- Computer literacy
- Basic math
- Health insurance
- Dental insurance
Quick Apply
4d
Clerical Office Worker & Receptionist
Redstone Flooring LLC —Pittsburgh, PA
- $21 - $25 an hour
- Part-time
- Office
- Typing
- In-person
Quick Apply
PART-TIME RECEPTIONIST
LONGUE VUE CLUB —Verona, PA
- From $16 an hour
- Part-time
- Administrative experience
- Communication skills
- Entry level
Quick Apply
2d
Administrative Assistant
Bechtel Plant Machinery, Inc. —Monroeville, PA
- $40,900 - $52,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Virtual Receptionist
Edgar Snyder & Associates, LLC —Pittsburgh, PA
- Full-time
- Hybrid work
- Microsoft Office
- High school diploma or GED
- Data entry
Quick Apply

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office assistant jobs near oakmont, pa

ADMINISTRATIVE ASSISTANT

POST ROAD MANAGEMENT LLC -
Pittsburgh, PA

Quick Apply

Job Details

Full-time
$18 - $22 an hour
13 days ago

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

High school diploma or GED

Full Job Description

POST ROAD MANAGEMENT LLC

2350 Schoenersville Road, Bethlehem, PA 18017
(P) 610-432-8191 | (F) 610-432-8193 | [email protected]

Job Title: Administrative Assistant

Full-Time | Non-Exempt

Location: On-Site- Pittsburgh Area

Our Core Values

Loyal | Responsive | Problem Solver | Positive | Caring

Position Overview

Administrative Assistant provides administrative and operational support to the property management team. Helps ensure the day-to-day operation of assigned communities. This position serves as a primary point of contact for residents, vendors, and prospectives tenants while assisting with leasing support, document management, accounts receivable, scheduling, and general office administration. The ideal candidate is organized, customer service driven, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Provide administrative support to Community Managers, Regional Managers, and the corporate office.
Answer and direct incoming phone calls, emails, and walk-in inquiries in a professional and courteous manner.
Greet residents, prospective tenants, vendors, and visitors while providing exceptional customer service.
Maintain organized electronic and paper filing systems for tenant, vendor, and property records.
Prepare, process, and distribute correspondence, notices, reports, and other property-related documents.
Assist with lease administration, including preparing lease documents, renewals, notices, and move-in/move-out paperwork.
Maintain accurate resident files and ensure all required documentation is complete and compliant.
Schedule appointments, inspections, meetings, and property tours as needed.
Coordinate maintenance requests by entering work orders, tracking completion, and communicating updates to residents.
Assist with vendor coordination by scheduling services, processing invoices, and maintaining vendor documentation.
Support accounts receivable and payable functions, including processing invoices, collecting documentation, and assisting with rent payment records.
Monitor office supplies and order inventory to ensure uninterrupted office operations.
Prepare reports, spreadsheets, and presentations using Microsoft Office and property management software.
Maintain calendars and assist with scheduling for management staff.
Assist with onboarding new employees, maintaining personnel files, and coordinating HR-related administrative tasks when applicable.
Ensure resident and company information is handled confidentially and in accordance with company policies.
Support marketing efforts by maintaining property listings, preparing promotional materials, and assisting with resident events.
Assist with compliance documentation, audits, and record retention requirements.
Process incoming and outgoing mail and manage document distribution.
Maintain cleanliness and organization of the leasing office and common administrative areas.
Perform additional administrative duties and special projects as assigned by management.

Qualifications

Education & Experience

High school diploma or equivalent required; associate degree in business administration or a related field preferred.
Minimum of 2 years of administrative, office support, or customer service experience; property management experience preferred.
Experience working in a fast-paced, deadline-driven environment.
Familiarity with property management software (such as AppFolio, Yardi, Buildium, or similar) is a plus.

Technical Skills

Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Teams).
Ability to learn and navigate property management software and online vendor portals.
Strong data entry skills with a high level of accuracy.
Experience using office equipment, including multi-line phone systems, copiers, scanners, and printers.

Knowledge

Basic understanding of residential property management practices and terminology.
Knowledge of lease administration, tenant communication, and maintenance coordination preferred.
Understanding of fair housing principles and confidentiality requirements is a plus.

Why Join Us?

Competitive Pay- $18-$22
Health Coverage: Medical, Dental, and Vision.
Retirement Benefits: 401K

Position Summary

The Administrative Assistant provides essential administrative and operational support to the property management team, helping to ensure the efficient day-to-day operation of the office and the communities we serve. This position serves as a key point of contact for residents, prospective tenants, vendors, and internal team members by delivering exceptional customer service, maintaining accurate records, and coordinating administrative processes.

The Administrative Assistant is responsible for a variety of duties, including answering phones, managing correspondence, maintaining resident and property files, processing invoices and purchase orders, assisting with rent collection and leasing documentation, coordinating maintenance requests, scheduling appointments, and supporting community managers with daily operations. This role requires strong organizational skills, attention to detail, professionalism, and the ability to effectively prioritize multiple tasks in a fast-paced environment.

The ideal candidate is proactive, dependable, and committed to providing outstanding customer service while maintaining confidentiality and supporting the company's mission of delivering exceptional property management services.

Quick Apply

Refine Your Search

office assistant jobs in oakmont, pa

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Secretary (Part-time)

Front Desk Receptionist/Administrative Assistant

Office Assistant | Oncology

Full Time Receptionist - Northland Heights

Office Assistant - Hospice

Clerical Assistant 2 (LIHEAP) Allegheny County Assistance Office

Administrative Assistant

Energy Assistance Worker Allegheny County Assistance Office

Personal Executive Assistant | Fox Chapel & Lawrenceville

Administrative Assistant

Front Desk Receptionist

Executive Assistant I

10-Month Guidance Secretary (Anticipated)

Clerical Office Worker & Receptionist

PART-TIME RECEPTIONIST

Administrative Assistant

Virtual Receptionist

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