Top 310 Secretary Jobs in Oswego, Il

Estimator Coordinator
Omega III LLC —Elgin, IL
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
3h
Office Administrator – Customer & Project Support
3JM Exteriors Inc —Woodridge, IL
- $18 - $24 an hour
- Full-time
- Office
- Driver's License
- QuickBooks
- Paid time off
Quick Apply
Data Entry Clerk
ROBERT-JAMES SALES, INC. —Orland Park, IL
- From $18 an hour
- Full-time
- Microsoft Outlook
- No background check
- Office
- Paid holidays
- Health insurance
Quick Apply
Human Resources Secretary
Indian Prairie School District 204 —Aurora, IL
- $21.25 - $23.30 an hour
- Computer literacy
- Office
- Criminal background check
6d
DOC Joliet Treatment Center Mailroom Office Associate
State of Illinois —Joliet, IL
- $4,307 - $5,764 a month
- Full-time
- Background check
- Pass drug screening
- Administrative experience
- Paid parental leave
- Paid holidays
7d
ADMINISTRATIVE ASSISTANT
CITY OF BATAVIA —Batavia, IL
- $30.22 - $41.68 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Health insurance
- Dental insurance
3h
Customer Service Specialist
Rush Copley Medical Center —Aurora, IL
- $18.86 - $28.30 an hour
- Full-time
- Hospital
- Customer service
- Office
9d
Administrative Assistant (Full Time, In-Person)
MFR Manufacturing Corporation, Inc. —Aurora, IL
- $20 - $26 an hour
- Full-time
- English
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
5d
Assistant Admin
PepsiCo —Aurora, IL
- $39,500 - $63,100 a year
- Microsoft Outlook
- Office
- Fair chance
- Paid parental leave
- Health insurance
1d
DOC Joliet Treatment Center Clinical Services Office Assistant
State of Illinois —Joliet, IL
- $4,080 - $5,364 a month
- Full-time
- Bilingual
- Background check
- High school
- Paid parental leave
- Paid holidays
7d
Reception (Corporate Office)/Office Coordinator (HR) - 7:30 a.m. Start
OSI INDUSTRIES, LLC —Aurora, IL
- $19.50 - $29.15 an hour
- Spanish
- Ability to walk for extended periods
- English
- 401(k) matching
Quick Apply
8d
Receptionist - State Farm Agent Team Member
Camille Logothetis - State Farm Agent —Naperville, IL
- $40,000 - $65,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Executive Assistant II-Linden Oaks Administration
Endeavor Health —Naperville, IL
- $28.47 - $42.71 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
- Free parking
- Wellness program
Receptionist - State Farm Agent Team Member
Chris McLeod - State Farm Agent —Plainfield, IL
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Office Administrator
All Pro Audio Visual —Aurora, IL
- $20 - $25 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Computer literacy
- Flexible schedule
Quick Apply
Legal Assistant/Administrative Assistant
Law Office of Bridget G. Wrobel —Aurora, IL
- From $20 an hour
- Part-time
- Background check
- Microsoft Outlook
- Writing skills
Quick Apply
Administrative Assistant
AmSpec Group —Plainfield, IL
- Full-time
- Office
- High school diploma or GED
- Ability to sit for extended periods
Office Assistant
Argonne National Laboratory —Lemont, IL
- $20.78 - $32.41 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant
Amspec LLC. —Plainfield, IL
- Office
- High school diploma or GED
- Ability to sit for extended periods
Quick Apply
Administrative Assistant/Front desk Receptionist
Alivio DEntal —Aurora, IL
- Email
- Dental office
- Computer literacy
- Communication skills
Quick Apply

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Estimator Coordinator

Omega III LLC
Elgin, IL

Quick Apply

Job Details

Full-time
$65,000 - $70,000 a year
3 hours ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Schedule management
Attention to detail
Ability to follow instructions
Construction administrative experience
CRM system proficiency
Appointment scheduling
File organization
Quality data entry
Office record organization

Full Job Description

Omega III, LLC — Elgin, IL
Full-Time | In Office | $65,000–$70,000 per year

Omega III, LLC is an established demolition, environmental, and industrial contractor located in Elgin, IL. We are looking for a highly organized, detail-driven Estimating Coordinator / Estimating Assistant to support our estimating department.

This is a full-time, in-office position supporting four estimators in a fast-paced, deadline-driven department. This role is not a basic receptionist position. It requires strong data entry accuracy, follow-through, organization, professional communication, and the ability to manage multiple open items without constant reminders.

The right person will be able to read instructions carefully, track deadlines, make follow-up calls, research missing information, ask smart questions, and complete repetitive administrative work accurately.

What You’ll Do

Support four estimators with bid setup, bid tracking, document preparation, and deadline management.
Review bid invitations, addenda, notices, and instructions to identify required forms, licenses, bonds, prequalification documents, deadlines, and submission requirements.
Maintain accurate electronic folders, naming conventions, calendars, bid logs, contact lists, and project records.
Prepare and update bid forms, proposal documents, prequalification packages, license/registration documents, and qualification materials.
Verify that documents are complete, accurate, properly formatted, signed when required, and submitted according to instructions.
Maintain bid databases, bid results, plan-holder information, follow-up logs, and department records.
Use Microsoft Outlook, Word, Excel, Teams, online portals, CRM/database systems, and electronic file-management systems.
Contact general contractors, owners, vendors, subcontractors, bonding representatives, and internal staff to obtain missing information.
Make professional follow-up calls and document responses clearly.
Help keep the estimating department organized, on schedule, and informed.

What We’re Looking For

Excellent attention to detail and strong data-entry accuracy.
Strong Microsoft Office skills, especially Outlook, Word, Excel, and electronic file organization.
Ability to manage multiple deadlines, tasks, and follow-ups at the same time.
Comfortable making phone calls and professionally following up when information is missing.
Ability to read instructions carefully and apply them correctly.
Strong written and verbal communication skills.
Ability to retain training, take useful notes, follow procedures, and ask questions before guessing.
Comfortable with repetitive but important administrative work.
Ability to work independently while supporting a team.
Prior experience with bid coordination, estimating support, construction administration, prequalification packages, licenses, registrations, compliance documents, or deadline-driven administrative work is strongly preferred.
Experience with BuildingConnected, iSqFt, SmartBid, CRM systems, or similar platforms is a plus, but training will be provided.

Compensation and Benefits

Salary range: $65,000–$70,000 annually, based on experience and qualifications.
Full-time, in-office position in Elgin, IL.
Insurance benefits.
401(k) program.
Nine paid company holidays.
Training provided on Omega systems, with room to grow into additional responsibility.

Important Fit Note

This position requires accuracy, organization, follow-through, and comfort with repetitive document review/data entry. Bid deadlines are firm, and missing details matter. Candidates who prefer a slower-paced or loosely structured role may not be the best fit.

How to Apply

Please submit your resume for consideration. Qualified candidates may be asked to complete a short Microsoft Office / accuracy exercise as part of the screening process.

Omega III, LLC is an equal opportunity employer.mating.

Pay: $65,000.00 - $70,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Paid time off
Vision insurance

Application Question(s):

This position requires repetitive data entry, document review, and deadline tracking. Describe the specific steps you take to check your work for accuracy before submitting or marking a task complete.
You emailed a general contractor for missing bid information and have not received a response. The deadline is tomorrow. What would you do next?
You are completing a license or prequalification form and the requested information does not match the backup documents you were given. What would you do?

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in oswego, il

Estimator Coordinator

Office Administrator – Customer & Project Support

Data Entry Clerk

Human Resources Secretary

DOC Joliet Treatment Center Mailroom Office Associate

ADMINISTRATIVE ASSISTANT

Customer Service Specialist

Administrative Assistant (Full Time, In-Person)

Assistant Admin

DOC Joliet Treatment Center Clinical Services Office Assistant

Reception (Corporate Office)/Office Coordinator (HR) - 7:30 a.m. Start

Receptionist - State Farm Agent Team Member

Executive Assistant II-Linden Oaks Administration

Receptionist - State Farm Agent Team Member

Office Administrator

Legal Assistant/Administrative Assistant

Administrative Assistant

Office Assistant

Administrative Assistant

Administrative Assistant/Front desk Receptionist

I want to receive the latest job alert for secretary in oswego, il

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