Top 446 Scheduling coordinator Jobs in Owings Mills, Md

Office Administrative Assistant
Realty ONE Group Excellence —Owings Mills, MD
- $20 - $25 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Mid-level
Quick Apply
Access Referral Specialist
Gilchrist Hospice Care, Inc. —Hunt Valley, MD
- $21.91 - $37.08 an hour
- Full-time
- Microsoft Word
- Mid-level
- Windows
Quick Apply
Scheduler / Office Coordinator
Trusted Hearts Homecare Solutions LLC —Catonsville, MD
- $18 - $21 an hour
- Part-time
- Customer service
- Office
- Administrative experience
Scheduling Coordinator, Home Care
BAYADA Home Health Care —Timonium, MD
- $55,000 a year
- Urgently hiring
- Medical office experience
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8d
Hospice Operations Coordinator
Stella Maris —Timonium, MD
- $20.55 - $30.85 an hour
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
- 403(b) matching
- Paid holidays
Call Center Operator - Healthcare
Mercy Medical Center —Baltimore, MD
- $17.83 - $26.75 an hour
- Part-time
- Hospital
- Medical office experience
- High school diploma or GED
- 403(b) matching
- Paid holidays
Patient Coordinator
Guidehouse Digital, LLC —Baltimore, MD
- $56,000 - $94,000 a year
- Full-time
- Bilingual
- HIPAA
- Administrative experience
- Commuter assistance
- Health savings account
3d
Call Center Operator - Adult & Peds Clinic
Mercy Medical Center —Baltimore, MD
- $17.83 - $26.75 an hour
- Full-time
- High school diploma or GED
- Clinic
- Epic
- 403(b) matching
- Paid holidays
Front Office Coordinator - Catonsville, MD
Pivot Physical Therapy —Catonsville, MD
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
23h
OFFICE COORDINATOR
FX Physical Therapy —Towson, MD
- $19 - $22 an hour
- Full-time
- HIPAA
- Clinic
- Organizational skills
Quick Apply
Executive Assistant Coordinator
Baltimore Aircoil Company, Inc. —Jessup, MD
- $63,500 - $108,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant- Fire & Rescue Services, Administrative Services
Howard County —Marriottsville, MD
- $30.17 - $34.04 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Access
- Paid jury duty
- Paid parental leave
5d
Intake Specialist
Baltimore City Community College —Baltimore, MD
- $23 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
Experienced Home Care Staffing Coordinator
Senior Helpers Baltimore and Central Maryland —Lutherville-Timonium, MD
- $27 - $30 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Paid training
- Opportunities for advancement
Quick Apply
Patient Service/Front Desk Coordinator Part Time
MyEyeDr. —Pikesville, MD
- $17.15 - $20.15 an hour
- Part-time
- Administrative experience
- Computer skills
- Communication skills
Event Coordinator (NCS) - Baltimore Convention Center
City of Baltimore, MD —Baltimore, MD
- $68,459 - $111,581 a year
- Full-time
- Background check
- Inventory management
- Customer service
- AD&D insurance
- Health insurance
Intake Coordinator
Steiner Law Group, LLC —Pikesville, MD
- Part-time
- Mid-level
- Communication skills
Quick Apply
Executive Administrative Assistant I
University of Maryland Baltimore County —Baltimore, MD
- $26.85 - $30.57 an hour
- Temporary
- Background check
- Google Workspace
- Microsoft Excel
- Travel reimbursement
- Disability insurance
8d
Front Desk & Patient Experience Coordinator
World Class Chiropractic —Ellicott City, MD
- $20 - $26 an hour
- Full-time
- Marketing
- Entry level
- Paid training
- Health insurance
Quick Apply
Concierge
Seaton Towson —Towson, MD
- $16 - $18 an hour
- Full-time
- High school diploma or GED
- 1 year
- Entry level
- Paid training
- Paid holidays
Quick Apply

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Office Administrative Assistant

Realty ONE Group Excellence
Owings Mills, MD

Quick Apply

Job Details

Part-time
$20 - $25 an hour

Qualifications

Closing coordination
Office supply management
Customer follow-ups
Marketing design
Employee onboarding
Customer records maintenance
Google Workspace
Confidential information handling
Office activity coordination
Open house
MLS software
Real estate contract preparation
Operations coordination
Vendor coordination
Digital signature usage
Property appraisal coordination
Client file management
Executive administrative support
Legal document sorting and filing
Mid-level
Digital marketing tools
Accurate transaction records management
Mortgage industry
Client database systems
Project marketing collateral management
Social media content creation
Task prioritization
Compliance documentation
Client management
Office supply ordering

Full Job Description

Real Estate Office Administrator & Transaction Coordinator

Part-Time with Opportunity to Grow into Full-Time

Realty ONE Group Excellence is seeking an experienced, organized, proactive, and professional Real Estate Office Administrator & Transaction Coordinator to support our growing real estate brokerage and assist the Broker/Owner with personal real estate transactions and business operations.

This is an ideal opportunity for someone who already understands the pace and moving parts of the real estate industry and is looking for a position with long-term growth potential. We are specifically seeking someone with previous real estate, transaction coordination, brokerage administration, title, mortgage, or related industry experience who can learn our systems quickly and take ownership of their responsibilities.

The position will initially be part-time with the opportunity to transition into a full-time role as production and responsibilities grow.

POSITION OVERVIEW

This is a hybrid role combining transaction coordination, executive/administrative support, brokerage office administration, agent assistance, and marketing coordination.

A significant part of the position will involve supporting the Broker/Owner's personal real estate production by helping manage transactions from contract to closing, coordinating listing activities, maintaining deadlines, communicating with clients and transaction partners, and ensuring that nothing falls through the cracks.

The ideal candidate is someone who doesn't need to be constantly told what to do next. You should be comfortable managing multiple priorities, anticipating needs, following up with people, solving routine problems, and keeping the Broker/Owner informed of important deadlines and issues.

KEY RESPONSIBILITIES

Transaction Coordination

Coordinate real estate transactions from contract through settlement
Track all contract dates, contingencies, inspections, appraisals, financing deadlines, and settlement requirements
Maintain detailed transaction checklists and timelines
Communicate with clients, agents, lenders, title companies, inspectors, appraisers, and other transaction partners
Ensure required documents and signatures are obtained in a timely manner
Assist with document preparation and transaction file organization
Upload and maintain transaction documents in brokerage compliance systems
Follow up on outstanding documents and action items
Provide regular transaction status updates to the Broker/Owner
Help coordinate inspections, appraisals, walkthroughs, settlements, and other transaction-related appointments
Assist with post-closing follow-up and client care

Listing Coordination & Personal Business Support

Assist with new listing preparation and launch coordination
Coordinate photography, signage, lockboxes, marketing materials, and listing appointments
Assist with MLS data entry and listing updates as permitted
Monitor listing activity, showing feedback, and important listing-related communications
Help prepare seller updates and marketing reports
Coordinate open houses and property marketing activities
Assist with buyer and seller follow-up
Maintain and update the Broker/Owner's CRM and client database
Help organize leads and ensure timely follow-up
Assist with marketing campaigns, email communications, social media coordination, and database outreach
Help manage day-to-day administrative priorities for the Broker/Owner's real estate business

Brokerage Office Administration

Provide administrative support to the Broker/Owner and brokerage leadership
Serve as a resource for agents with general administrative and office-related questions
Assist agents with brokerage systems, forms, marketing resources, and basic transaction processes
Help coordinate brokerage meetings, training sessions, events, and agent activities
Maintain organized digital files, office records, and internal documents
Assist with onboarding new agents and ensuring they receive necessary systems and resources
Monitor general office communications and help ensure requests receive timely responses
Assist with ordering office and marketing supplies as needed
Help maintain a professional, organized, and welcoming office environment

Marketing & Business Development Support

Assist with creating and coordinating property marketing materials
Support email marketing and brokerage communications
Assist with social media content scheduling and marketing initiatives
Help coordinate brokerage recruiting and agent engagement campaigns
Maintain marketing calendars and ensure projects are completed on schedule
Work with outside vendors and marketing partners when necessary

THE IDEAL CANDIDATE

We are looking for someone who is:

Experienced in real estate or a closely related industry
Highly organized and detail-oriented
Comfortable working independently and taking initiative
Able to manage multiple transactions, deadlines, and priorities simultaneously
An excellent communicator with a professional and friendly personality
Strong with follow-up and comfortable holding others accountable for outstanding items
Tech-savvy and able to learn new systems quickly
Calm under pressure and capable of solving problems
Dependable, trustworthy, and discreet with confidential information
Someone who takes pride in completing tasks correctly and on time
Interested in growing with the company rather than simply filling a temporary position

PREFERRED EXPERIENCE

Previous experience in one or more of the following is strongly preferred:

Real estate transaction coordination
Real estate brokerage administration
Real estate assistant or executive assistant role
Title or settlement services
Mortgage or lending operations
Property management administration

Experience with real estate CRMs, MLS systems, electronic signature platforms, transaction management software, Google Workspace, Canva, and social media platforms is a plus.

POSITION DETAILS

Schedule: Part-time to start, with the opportunity to grow into full-time based on production, business growth, and performance.

Work Environment: Professional real estate brokerage office with a fast-paced, entrepreneurial culture.

Location: Realty ONE Group Excellence, 9433 Common Brook Road, Suite 201, Owings Mills, MD 21117.

WHY JOIN US?

This is an opportunity to become an important part of a growing real estate organization—not simply perform administrative tasks.

The right person will work closely with an experienced Broker/Owner and entrepreneur, gain exposure to multiple areas of the real estate business, and have the opportunity to expand their role as the company and personal real estate production continue to grow.

We value people who bring ideas to the table, take ownership of their work, and want to grow professionally.

TO APPLY

Please submit your resume along with a brief introduction explaining your previous real estate or transaction coordination experience and why you believe you would be a good fit for this position.

Candidates with previous real estate industry experience are strongly encouraged to apply.

Pay: $20.00 - $25.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

scheduling coordinator jobs in owings mills, md

Office Administrative Assistant

Access Referral Specialist

Scheduler / Office Coordinator

Scheduling Coordinator, Home Care

Hospice Operations Coordinator

Call Center Operator - Healthcare

Patient Coordinator

Call Center Operator - Adult & Peds Clinic

Front Office Coordinator - Catonsville, MD

OFFICE COORDINATOR

Executive Assistant Coordinator

Administrative Assistant- Fire & Rescue Services, Administrative Services

Intake Specialist

Experienced Home Care Staffing Coordinator

Patient Service/Front Desk Coordinator Part Time

Event Coordinator (NCS) - Baltimore Convention Center

Intake Coordinator

Executive Administrative Assistant I

Front Desk & Patient Experience Coordinator

Concierge

I want to receive the latest job alert for scheduling coordinator in owings mills, md

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