Worker Type
Regular
Job Description
Summary
The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to
the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use
in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and
other external partners.
Position Responsibilities
Calendar & scheduling
Manage complex calendars; schedule meetings across time zones
Coordinate internal/external meetings, board meetings, and offsites
Prioritize and resolve scheduling conflicts
Arrange flights, hotels, ground transportation
Prepare detailed travel itineraries and trip packets
Handle changes, cancellations, and travel issues
Process expense reports and purchase requests
Communication & correspondence
Draft, edit, and proofread emails, memos, and presentations
Screen and prioritize incoming messages and calls
Act as a point of contact between the executive and staff/clients
Meeting support
Prepare agendas and materials
Take meeting notes and track action items
Follow up on deliverables and deadlines
Information & task management
Maintain files, records, and contact lists
Track key projects, deadlines, and follow‑ups for the executive
Help organize information for decision‑making
Confidential and strategic support
Handle sensitive information with discretion
Assist with preparation for leadership meetings, reviews
Help the executive stay aligned with priorities and commitments
Basic Qualifications (Required Skills & Experience)
High school diploma or GED equivalent is required
Minimum of 5 – 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience
Requires a professional certification or equivalent experience in working with senior level executives within and outside the
company, as well as experience with customers, vendors, visitors, and other dignities
Requires in-depth knowledge of company operations, policies, and procedures. Maintains a high level of discretion and
confidentiality
Effective communication skills (written and verbal) as well as interpersonal skills. Demonstrates high level of customer service
and professionalism
Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills
Occasionally may be required to travel within the Continental U.S.
Must have a valid driver's license and clean DMV record
Other Qualifications & Desired Competencies
Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience
Well-organized, has strong time management skills and is able to act without guidance
Familiarity with office equipment and productivity tools
Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
Displays strong initiative and drive to accomplish goals and meet company objectives
Takes ownership and responsibility for current and past work products
Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
Focuses on teamwork and puts the success of the team above one's own interests
Physical Demands
Ability to work in an office environment (Constant)
Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone and keyboard (Frequent)
Clearance Level
No Clearance
The salary range for this role is:
$89,000 - $135,750
AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.
ITAR Requirement:
This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.
Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits.
We also encourage you to review our company website at http://www.avinc.com to learn more about us.
Principals only need apply. NO agencies please.
About AV:
AV isn’t for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.
We don’t just build defense technology—we redefine what’s possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.
Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian—but we’re not building history, we’re building what’s next.
If you're ready to build technology that matters—with speed, scale, and purpose—there’s no better place to do it than AV.
We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.
ITAR
U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.
