Top 1071 Executive office manager Jobs in Philadelphia, Pa

Office Manager
Battaglia Electric, Inc. —Essington, PA
- From $60,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Executive Assistant, (Commercial/Human Resources) & Office Manager
Definium Therapeutics —Radnor, PA
- $80,000 - $115,000 a year
- 7 years
- Microsoft Outlook
- Psychiatry
- Health insurance
- Dental insurance
3d
Administrative Coordinator
Penn Medicine —Philadelphia, PA
- Full-time
- Research
- Mid-level
- 3 years
- Travel reimbursement
- Tuition reimbursement
Quick Apply
Business Office Manager
Park Creek Place of North Wales —North Wales, PA
- $72,000 a year
- Full-time
- Computer literacy
- English
- Mid-level
- Disability insurance
- Dental insurance
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Business Office Manager
Symphony Square —Bala-Cynwyd, PA
- Mid-level
- Office
- Recruiting
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PROGRAM MANAGER
US Naval Sea Systems Command —Moorestown, NJ
- $138,595 - $197,200 a year
- Full-time
- Hybrid work
- Pass drug screening
- Travel
- Accounting
9d
Receptionist/Office Manager
Volunteers of America Delaware Valley —Philadelphia, PA
- $50,000 a year
- Microsoft Excel
- Inventory management
- Mid-level
Business Office Manager
PINNACLE AT PLYMOUTH MEETING —Plymouth Meeting, PA
- $34 - $36 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
External Communications Manager I
ModivCare Solutions, LLC —Jenkintown, PA
- $80,400 - $90,000 a year
- Full-time
- 7 years
- Mid-level
- Office
- Paid parental leave
- AD&D insurance
Quick Apply
7d
Associate Attorney
GREEN AND SPIEGEL US LLC —Philadelphia, PA
- $95,000 - $125,000 a year
- Mid-level
- Organizational skills
- Experience equivalent to degree accepted
Marketing & Communications Manager
Congregation Beth El —Voorhees, NJ
- $50,000 - $55,000 a year
- Weekends as needed
- Marketing
- 5 years
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
2d
Legal Records Manager
Rawle & Henderson LLP —Philadelphia, PA
- Full-time
- 7 years
- Mentoring
- In-person
- Health savings account
- AD&D insurance
Quick Apply
Accountant
Merchantville Country Club —Cherry Hill, NJ
- $65,000 a year
- Full-time
- Background check
- Management
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Director, Value Realization Office
CSL —King of Prussia, PA
- Full-time
- 5 years
- Bachelor of Science
- Finance
National Account Executive
VALCOURT BUILDING SERVICES L C —Philadelphia, PA
- Full-time
- Remote
- 8 years
- Business development
- Travel
Quick Apply
Home Health Human Resources (HR) Manager / Director
Better Home Care LLC —Feasterville-Trevose, PA
- $55,000 - $70,000 a year
- Full-time
- 5 years
- Physical & Rehabilitation Medicine
- Office
- Health insurance
- Dental insurance
Quick Apply
Sales Executive
ND Paper —Langhorne, PA
- Up to 50% travel
- Bachelor of Science
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
Senior Manager - Brand & Marketing Operations
Lutron Electronics Co., Inc —Conshohocken, PA
- Full-time
- Office
- Bachelor's degree
- Product management
Audit Manager II (US) Internal Audit Learning and Development
TD Bank —Mount Laurel, NJ
- $94,980 - $153,790 a year
- Full-time
- 7 years
- CPA
- Writing skills
- Health insurance
- Paid time off
Manager Card Business Analytics
Merrick Bank —Wilmington, DE
- Full-time
- Computer Science
- Office
- Finance
- AD&D insurance
- Paid holidays
Quick Apply

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executive office manager jobs near philadelphia, pa

Office Manager

Battaglia Electric, Inc.
Essington, PA

Quick Apply

Job Details

Full-time
From $60,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Referral program
Retirement plan

Qualifications

Customer communication
Customer service
Executive administrative support
Fleet management
Recruiting
Payroll

Full Job Description

Office Manager – Philadelphia Regional Office Position Summary

The Office Manager is responsible for leading the daily administrative operations of Battaglia Electric and its affiliated divisions while supporting project management, field operations, accounting, human resources, and executive leadership. This position ensures efficient office procedures, strong communication, accurate documentation, and exceptional customer service across commercial, industrial, utility, and technology projects.

The Office Manager serves as a key liaison between Main office and regional office, personnel, field teams, customers, subcontractors, suppliers, and regulatory agencies to support the successful execution of projects throughout the region.

Office Administration

Oversee all day-to-day office operations and administrative functions.

Supervise and support administrative and reception staff.

Develop, implement, and maintain company office procedures and standards.

Coordinate company meetings, leadership events, and employee communications.

Manage office supplies, equipment, vendors, and facility needs.

Ensure office spaces remain professional, organized, and representative of the company's standards.

Project & Construction Administration

Assist Project Managers with project setup, document management, and project closeout activities.

Maintain contracts, submittals, RFIs, change orders, purchase orders, and project correspondence.

Coordinate communication between project teams, field personnel, customers, and subcontractors.

Support scheduling activities and resource coordination across multiple divisions.

Maintain project files in accordance with company document control procedures.

Permitting & Regulatory Assistance

Prepare, submit, and track permit applications with municipalities, utility companies, and regulatory agencies for Battaglia projects.

Coordinate inspections and maintain communication with local authorities having jurisdiction.

Monitor permit expiration dates and ensure all required documentation is completed and filed.

Assist project teams with obtaining electrical, excavation, roadway, utility, and occupancy permits as required.

Maintain permit logs and provide status updates to project managers and leadership.

Support licensing renewals and compliance requirements for company operations.

Financial & Accounting Support

Work closely with accounting staff regarding accounts payable, accounts receivable, payroll support, and job cost documentation.

Review invoices, purchase orders, expense reports, and vendor documentation for accuracy.

Assist with monthly reporting, office budgets, and expense management.

Support project billing and collection activities when necessary.

Human Resources & Employee Support

Coordinate employee onboarding and orientation activities.

Maintain personnel files and confidential employee records.

Assist with benefits administration, training schedules, and company programs.

Support recruitment, interview scheduling, and new employee setup.

Help ensure compliance with employment regulations, company policies, and union requirements.

Fleet, Logistics & Operations Support

Coordinate with field operations and logistics personnel regarding vehicle registrations, inspections, and office documentation.

Support equipment and fleet recordkeeping.

Assist with vendor management and purchasing activities.

Maintain office records related to company assets and inventory.

Equal Employment Opportunity

Battaglia Electric, Inc. is an Equal Opportunity Employer committed to providing a workplace that values diversity, inclusion, safety, and professional growth.

Pay: From $60,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive office manager jobs in philadelphia, pa

Office Manager

Executive Assistant, (Commercial/Human Resources) & Office Manager

Administrative Coordinator

Business Office Manager

Business Office Manager

PROGRAM MANAGER

Receptionist/Office Manager

Business Office Manager

External Communications Manager I

Associate Attorney

Marketing & Communications Manager

Legal Records Manager

Accountant

Director, Value Realization Office

National Account Executive

Home Health Human Resources (HR) Manager / Director

Sales Executive

Senior Manager - Brand & Marketing Operations

Audit Manager II (US) Internal Audit Learning and Development

Manager Card Business Analytics

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