Top 187 Conference coordinator Jobs in Phoenix Az

Catering and Conference Services Coordinator
Omni Hotels & Resorts —Paradise Valley, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Front Office Coordinator
Forte Homes —Chandler, AZ
- $24 - $30 an hour
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
14d
Office Administrative Coordinator
Greenberg Traurig —Phoenix, AZ
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Software troubleshooting
8d
Intake Coordinator
The Salvation Army ARC Phoenix —Phoenix, AZ
- Microsoft Excel
- HIPAA
- Bachelor's degree
Studio Coordinator
Gensler —Phoenix, AZ
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Profit sharing
- Paid holidays
Event Sales and Sourcing Coordinator
EPIC International —Scottsdale, AZ
- From $45,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Quick Apply
7d
Program Manager - Spinal Cord Injury Services
Ability360 —Phoenix, AZ
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Experience working with individuals with disabilities
Quick Apply
Sales Assistant
INFINITI HR —Scottsdale, AZ
- $50,000 - $60,000 a year
- Full-time
- Background check
- Sales
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Case Manager - Transitional Age Youth; Phoenix, AZ; Central & Highland
Terros Health —Phoenix, AZ
- $17.87 - $20.46 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Wellness program
- Health savings account
Quick Apply
Specialist - Research Support
HonorHealth —Scottsdale, AZ
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Typing
- Continuing education credits
Office Administrator
Skin Health Group —Scottsdale, AZ
- $52,000 - $58,000 a year
- Overtime
- Microsoft Word
- Inventory management
- Office
- Profit sharing
- Paid parental leave
13d
Executive Administrative Coordinator
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Weekends as needed
- Customer service
- Research
- Office
- Wellness program
- Continuing education credits
Executive Admin Coordinator | Chancellor's Office
District Support Services Center —Tempe, AZ
- $64,989.46 - $84,486.50 a year
- Full-time
- Mid-level
- Office
- Master's degree
- Wellness program
- 403(b) matching
7d
Office Hospitality Associate / Coordinator – Full-Time
Equity Methods —Scottsdale, AZ
- Full-time
- Microsoft Outlook
- Sanitation
- Office
Research Administrative Coordinator, Department of Internal Medicine (College of Medicine - Phoenix)
University of Arizona —Phoenix, AZ
- $59,404 - $74,254 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Travel reimbursement
- Paid holidays
Booking & Event Coordinator
Herberger Theater Center —Phoenix, AZ
- $51,000 - $57,000 a year
- Full-time
- Mid-level
- 3 years
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Order Fulfillment Coordinator I
BLS Labs, LLC —Mesa, AZ
- $22.26 - $26.25 an hour
- Full-time
- Office
- High school diploma or GED
- US work authorization
Grants Coordinator
City of Mesa, AZ —Mesa, AZ
- $91,771.06 - $130,824.93 a year
- Full-time
- Research
- Mid-level
- 3 years
Marketing Coordinator - Events
PrePass —Phoenix, AZ
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Marketing
- Mid-level
- Paid parental leave
- Paid holidays
Quick Apply
Northeast Division Recreation Coordinator III - Parks and Recreation Department
City of Phoenix —Phoenix, AZ
- $72,675.20 - $107,348.80 a year
- Online Application
- Clean driving record
- Mid-level
- Driver's License
- Commuter assistance
- Paid parental leave
14d

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Catering and Conference Services Coordinator

Omni Hotels & Resorts -
Paradise Valley, AZ

Quick Apply

Job Details

Full-time

Qualifications

Meeting minutes
Office supply management
Report preparation
Sales support
Correspondence management
Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Hotel event planning
Copy machines
Client inquiry handling
Filing
Hotel and accommodations guest special request handling
Team scheduling
Mid-level
Managing catering events
Menu planning
Forecasting
Handling customer service requests
Meeting facilitation
Event setup
Event customer service
Requirements gathering
Inventory tracking
Catering event room organization
Office record organization

Full Job Description

Omni Scottsdale Resort & Spa at Montelucia

Nestled at the base of Camelback Mountain in Paradise Valley, Omni Scottsdale Resort & Spa at Montelucia is inspired by the rich heritage of Morocco and Southern Spain. The resort features 293 guest rooms, including 38 luxury suites and two presidential suites, along with award-winning dining at Prado and Scottsdale’s only Hammam experience at Joya Spa.
At Omni Hotels & Resorts, our associates are the foundation of our success. We are dedicated to creating a culture of warmth, respect, and growth- where every associate is empowered to deliver exceptional service and create memorable moments for our guests. Join a team that takes pride in genuine hospitality and is committed to helping you grow personally and professionally.

JOB DESCRIPTION
No Job Description for a position can possibly include all duties which may be requested by guests or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.

Position: Catering Coordinator, Administrative Assistant

Department: Sales and Catering

Purpose: The Catering & Conference Services Coordinator provides administrative support to the Catering & Conference Services team to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.

Reports to: Director of Catering and Conference Services

Essential Functions:

Provide administrative and operational support to the Catering Sales and Catering & Conference Services Department to ensure the successful planning and execution of group meetings, conferences, weddings, and special events.
Coordinate the turnover process from Catering Sales to Catering Services by organizing contracts, event details, and client documentation.
Prepare, distribute, and maintain event documentation, including Banquet Event Orders (BEOs), Group Resumes, Diagrams, Estimates, Deposit Schedules, and other event-related correspondence.
Serve as a point of contact for clients prior to manager assignment, responding promptly to inquiries and providing exceptional customer service.
Assist in coordinating client site inspections, planning meetings, pre-convention meetings, tastings, and conference calls.
Assist the Catering & Conference Services team with servicing rooms-only groups, small group meetings, and catering-only events by coordinating event details, preparing documentation, communicating with clients and internal departments, and ensuring a seamless planning and execution process.
Coordinate and service all internal hotel meetings and events, including gathering event requirements, preparing event documentation, communicating with internal departments, and ensuring successful execution.
Coordinate VIP amenities and special guest accommodations.
Communicate event details and changes effectively with internal departments, including Banquets, Culinary, Front Office, Housekeeping, Engineering, Audio Visual, Security, Spa, Recreation, and Accounting.
Coordinate menu updates and revisions, ensuring consistency between banquet menus, event documentation, and hotel systems.
Assist Catering & Conference Service Managers with event planning, menu preparation, room setup coordination, and event logistics.
Ensure all event documentation is accurate, complete, and distributed according to departmental timelines.
Maintain inventory of office supplies
Ensure Omni Select Guest points are accurately processed and awarded for eligible meetings and events in accordance with program guidelines and hotel procedures.
Prepare reports, forecasts, agendas, meeting minutes, and other administrative documents as requested.
Coordinate department calendars, meeting schedules, and internal communications.
Provide administrative support for department meetings, including preparing agendas, taking minutes, and tracking follow-up items.
Maintain confidentiality of client, financial, and hotel information.
Build positive working relationships with clients, vendors, and hotel associates while consistently delivering exceptional guest service.
Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Occasional evening, weekend, and holiday availability may be required based on business needs.
Perform other duties as assigned to support the overall success of the Catering & Conference Services Department.

Tools and Equipment:

Computer and printer, telephone, pen/pencil, photo-copying machine,
file folders, filing cabinet, facsimile machine

Working Environment:

Interior of hotel, in normal office conditions.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: [email protected].

Quick Apply

Refine Your Search

conference coordinator jobs in phoenix az

Catering and Conference Services Coordinator

Front Office Coordinator

Office Administrative Coordinator

Intake Coordinator

Studio Coordinator

Event Sales and Sourcing Coordinator

Program Manager - Spinal Cord Injury Services

Sales Assistant

Case Manager - Transitional Age Youth; Phoenix, AZ; Central & Highland

Specialist - Research Support

Office Administrator

Executive Administrative Coordinator

Executive Admin Coordinator | Chancellor's Office

Office Hospitality Associate / Coordinator – Full-Time

Research Administrative Coordinator, Department of Internal Medicine (College of Medicine - Phoenix)

Booking & Event Coordinator

Order Fulfillment Coordinator I

Grants Coordinator

Marketing Coordinator - Events

Northeast Division Recreation Coordinator III - Parks and Recreation Department

I want to receive the latest job alert for conference coordinator in phoenix az

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