Top 750 Assistant Jobs in Port Salerno Fl

Executive Assistant to the CEO
Confidential —Hobe Sound, FL
- From $85,000 a year
- Full-time
- Hybrid work
- Background check
- Google Workspace
- Clean driving record
Quick Apply
12d
Adminstrative Assistant/Dispatcher
Neat & Repeat Cleaning —Stuart, FL
- $18 - $22 an hour
- 8 hour shift
- Background check
- Spanish
- English
- Paid holidays
- Paid time off
Quick Apply
Office Assistant
EGA Marine LLC —Stuart, FL
- $25.36 - $30.54 an hour
- Part-time
- Inventory management
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist
Savits Enterprises, Inc. —Stuart, FL
- $22 - $23 an hour
- Weekends only
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
Word Processor Assistant
Continental Shelf Associates —Stuart, FL
- Full-time
- Marketing
- Office
- US work authorization
Word Processor Assistant
Continental Shelf Associates Inc —Stuart, FL
- Full-time
- Marketing
- Office
- US work authorization
Administrative Assistant
SAFESPACE INC —Stuart, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
Office Manager/Administrative Assistant
Infinity Custom Designs —Jupiter, FL
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- Computer literacy
- Mid-level
Quick Apply
Dental Assistant
Dentists of Jupiter Farms —Jupiter, FL
- From $25 an hour
- Full-time
- Dental office
- In-person
- Entry level
- Health insurance
- 401(k)
Quick Apply
Certified Occupational Therapy Assistant(COTA)-PRN
PSL Rehabilitation and Healthcare —Port Saint Lucie, FL
- Up to $40 an hour
- Per diem
- Background check
- Skilled nursing facility
- Mid-level
- Flexible schedule
Quick Apply
Certified Medical Assistant
Independence Ear Nose & Throat, LLC —Stuart, FL
- $20 - $21 an hour
- Full-time
- Background check
- Private practice
- Vital signs
- Free parking
- Disability insurance
Quick Apply
12d
Assistant Golf Course Superintendent
Eastpointe Country Club —Palm Beach Gardens, FL
- $45,000 - $50,000 a year
- Full-time
- Background check
- Mid-level
- In-person
- Health insurance
- Dental insurance
Quick Apply
1d
Assistant Preschool Teacher
Ivy League Academy —Port Saint Lucie, FL
- $14 - $16 an hour
- Full-time
- Background check
- School experience
- Classroom
- Dental insurance
- 401(k)
Quick Apply
Medical Office Manager
PCC MEDICAL HOLDINGS LLC —Stuart, FL
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- 3 years
- Clinic
Quick Apply
Orthodontic Assistant
Cooper Orthodontics —Port Saint Lucie, FL
- $20 - $25 an hour
- Full-time
- Dental office
- Customer service
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Medical Assistant/ Pacer coordinator
Florida Heart Center, PA —Fort Pierce, FL
- Full-time
- Up to 50% travel
- Medical office experience
- BLS Certification
- Health insurance
- 401(k)
Quick Apply
✨✨OCCUPATIONAL THERAPY ASSISTANT(COTA) OR OCCUPATIONAL THERAPIST (OTR) PEDIATRIC ✨✨
KIDPRO THERAPIES/SOLUTIONS THERAPY —Port Saint Lucie, FL
- $70,000 - $100,000 a year
- Contract
- Background check
- Clinic
- Preschool
Quick Apply
Sales Lead/Shop Assistant for Retail Boutique (Experience Required)
Sea Lustre —Jupiter, FL
- From $19 an hour
- Full-time
- Background check
- Merchandising
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
7d
Dental Clinical Assistant
SEDA DENTAL —Jupiter, FL
- $18 - $25 an hour
- Full-time
- Anatomy knowledge
- Dental office
- Vital signs
- Health insurance
- Dental insurance
Quick Apply
Orthodontic Dental Assistant
Napoli Orthodontics —Stuart, FL
- $16 - $27 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Profit sharing
- Paid training
Quick Apply

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Executive Assistant to the CEO

Confidential
Hobe Sound, FL

Quick Apply

Job Details

Full-time
From $85,000 a year
12 days ago

Qualifications

Basic graphic design principles
Teamwork
Executive administrative support
Bachelor's degree
Visual communication design
Business Administration
Time management

Full Job Description

Position Summary

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO in a fast-paced, mission-driven environment. This is a hybrid role that serves the organization in 2 locations – Hobe Sound and Jupiter, Florida. This role requires a proactive, highly organized professional who thrives on managing multiple priorities, anticipating needs, and maintaining the highest level of confidentiality.

The ideal candidate is detail-oriented, technologically savvy, resourceful, and possesses outstanding communication skills. A self-starter who takes initiative, solves problems, and supports the coordination of both professional and personal executive responsibilities.

Key Responsibilities

Executive Support

Manage the CEO's complex calendar, appointments, and scheduling.
Coordinate lunches, dinners, meetings, and events with supporters, donors, and key stakeholders.
Assist with CEO communications before, during, and after business hours as needed.
Draft correspondence, event follow-up emails, and other executive communications.
Proofread documents, presentations, and written communications with exceptional attention to detail.
Eventually manage portions of the CEO's email, responding on the CEO's behalf when directed.
Prepare and distribute a weekly executive recap.

Administrative & Financial Coordination

Track and maintain records of in-kind donations and expenses.
Maintain the integrity and confidentiality of internal information, financial records, contact databases, and sensitive documents.
Coordinate regularly with the internal team and Home Office Manager to ensure seamless operations.
Maintain accurate address books, invitation lists, and supporter databases.
Meticulous note-taking, documenting and proofreading and meeting coordination.

Events & Donor Relations

Assist with planning and coordinating donor and foundation events.
Draft invitations, event communications, and follow-up correspondence.
Coordinate pre-gala welcome bags by sourcing items, managing rooming lists, organizing hotel room blocks, and overseeing delivery.
Assist with events hosted at the CEO's home by coordinating invitations, cocktail menus, event graphics, and guest takeaway gifts.
Support auction and fundraising donation requests, including assembling and coordinating specialty gift baskets.

Gifting & Special Projects

Manage all executive gifting, including:
Tracking gift inventory
Researching and purchasing gifts
Maintaining gift records
Packaging and wrapping gifts
Coordinating shipping and delivery
Creating customized gifts for various occasions, including auctions, housewarming, get-well wishes, and other special events.
Develop graphics and personalized designs for custom projects and gifting initiatives.

Marketing & Communications

Manage social media posting and engagement, including responding to comments when appropriate.
Create graphics and visual materials for events, invitations, gifts, and communications.
Support branding consistency across communications and event materials.

Qualifications

The ideal candidate will possess:

Must reside in Palm Beach County with easy access to Hobe Sound and Jupiter, FL.
Must be able to pass a level 2 background check.
Must have reliable transportation and a clean driving record.
Must be able to perform work in person up to 75% of the time. Must be available outside of normal business hours for emails, calls, texts, and events.
Bachelor’s degree in any of the following Marketing, Business Administration, Public Relations or a related field.
Minimum of 5–7 years of experience in Marketing, Executive Assistant, or other executive-level support role, or a related professional role.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities with strong proofreading and editing skills.
Advanced technology proficiency, including Microsoft Office Suite (Excel, PowerPoint, and Word), Google Workspace (Google Sheets and Google Slides), and digital collaboration tools (Asana).
Graphic design experience (Canva, Adobe Creative Suite, or similar platforms required).
High attention to detail and accuracy.
Ability to anticipate needs and think several steps ahead.
Excellent time management with the ability to manage multiple priorities simultaneously.
Sound judgment and strong problem-solving skills.
A high level of discretion and professionalism when handling confidential information.
Flexibility and availability to support executive communications outside traditional business hours when necessary.

Personal Attributes

We are looking for someone who is:

Honest and trustworthy
Highly motivated
Self-directed and proactive
Hardworking and dependable
Flexible and adaptable
Professional with an outgoing, positive attitude
Resourceful and solutions-oriented
Committed to excellence in every detail
Able to maintain complete confidentiality while representing the CEO with professionalism and integrity

Application Instructions:

The hiring company is confidential..

Pay: From $85,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

assistant jobs in port salerno fl

Executive Assistant to the CEO

Adminstrative Assistant/Dispatcher

Office Assistant

Front Desk Receptionist

Word Processor Assistant

Word Processor Assistant

Administrative Assistant

Office Manager/Administrative Assistant

Dental Assistant

Certified Occupational Therapy Assistant(COTA)-PRN

Certified Medical Assistant

Assistant Golf Course Superintendent

Assistant Preschool Teacher

Medical Office Manager

Orthodontic Assistant

Medical Assistant/ Pacer coordinator

✨✨OCCUPATIONAL THERAPY ASSISTANT(COTA) OR OCCUPATIONAL THERAPIST (OTR) PEDIATRIC ✨✨

Sales Lead/Shop Assistant for Retail Boutique (Experience Required)

Dental Clinical Assistant

Orthodontic Dental Assistant

I want to receive the latest job alert for assistant in port salerno fl

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