Job Title: Marketing & Purchasing Coordinator
Department: Marketing & Purchasing
Reports To: Director of Marketing & Purchasing
Location: Clackamas, OR
Employment Classification: Full Time Non-Exempt
Schedule: 7:30am – 4:30pm Monday through Friday
About Bright Side Distributing
At Bright Side Distributing, we keep the shelves stocked and the good vibes rolling! We’re a wholesale distributor serving smoke shops, convenience stores, liquor stores, and similar retailers throughout Oregon and Washington, helping our customers stay ahead with great products, reliable service, and a team that truly cares.
We believe in doing business the right way — with honesty, teamwork, and a sense of humor. If you love connecting with people, solving problems, and keeping things organized (without taking yourself too seriously), you’ll fit right in here.
What You'll Do
As a Marketing & Purchasing Coordinator, you'll help bridge the gap between vendors, customers, purchasing, and marketing. You'll play a key role in developing our monthly product guide, coordinating vendor promotions and prebooks, supporting purchasing operations, and ensuring our customers have access to the tools they need to do business with Bright Side.
You'll work closely with the Director of Marketing & Purchasing, our Graphic Designer, vendors, customers, and internal teams to help bring products to market, maintain strong vendor relationships, and support purchasing operations.
Because Bright Side operates with a lean and efficient purchasing team, you'll also serve as an important backup resource for the Buyer when needed. Success in this role requires strong attention to detail, excellent follow-through, and the ability to manage multiple projects at the same time.
Your Day Will Include:
Marketing & Product Guide Coordination
- Assisting with the planning, coordination, and development of Bright Side's monthly product guide.
- Coordinating product information, pricing, images, promotional content, and vendor assets.
- Working closely with the Director of Marketing & Purchasing and Graphic Designer to ensure deadlines are met.
- Reviewing marketing materials for accuracy, pricing, and completeness.
- Assisting with promotional planning and vendor-supported marketing initiatives.
- Helping ensure featured products, promotions, and pricing are properly communicated internally and externally.
Vendor Relations & Prebook Management
- Managing vendor prebooks and promotional opportunities.
- Participating in vendor meetings and helping document opportunities, promotions, and action items.
- Coordinating follow-up activities with vendors and internal teams.
- Assisting with vendor communication and relationship management.
- Helping track promotions, discounts, rebates, and vendor programs.
- Supporting new product launches and vendor initiatives.
Customer Onboarding & Support
- Setting up new retail customer accounts within company systems.
- Creating and distributing login credentials for customer ordering platforms, customer portal access, and mobile applications.
- Assisting customers with account setup, portal access, and onboarding questions.
- Helping ensure customer account information is accurate and complete.
- Supporting a smooth onboarding experience for new customers.
Buyer Support & Coverage
- Assisting with day-to-day purchasing activities as directed.
- Helping maintain accurate product, vendor, and pricing information.
- Monitoring vendor communications and helping ensure timely follow-up.
- Assisting with inventory management projects and purchasing initiatives.
- Supporting inventory replenishment activities as needed.
- Providing purchasing department coverage when the Buyer is out of the office.
- Escalating inventory concerns, stock shortages, or vendor issues as appropriate.
- Helping ensure purchasing operations continue smoothly during vacations, training, or other absences.
Administrative & Special Projects
- Maintaining organized records, documentation, and vendor files.
- Assisting with cross-department projects and company initiatives.
- Supporting operational improvements and process development efforts.
- Assisting leadership with special projects as assigned.
- Jumping in wherever help is needed—because we win as a team.
When You're Caught Up (No Standing Around Club)
At Bright Side, being caught up doesn't mean looking for ways to stay busy—it means looking for ways to improve the business.
When your regular responsibilities are handled, here's where you can make an impact:
- Audit product information, pricing, and vendor data for accuracy.
- Review customer account records for completeness.
- Improve organization of vendor files, digital assets, and marketing materials.
- Identify opportunities to streamline onboarding processes.
- Research new products, vendors, or market trends.
- Improve internal documentation and procedures.
- Assist with upcoming marketing campaigns and purchasing projects.
- Identify process improvements that save time and reduce errors.
- Ask your manager: "What can I make better today?"
Initiative gets noticed. Process improvements get appreciated. Attention to detail gets rewarded.
What Success Looks Like
- Monthly product guides are completed accurately and on time.
- Vendor promotions and prebooks are organized, tracked, and properly communicated.
- New customer accounts are set up quickly and accurately.
- Customers receive timely support with ordering platform access and onboarding.
- Vendor meetings result in clear action items and follow-through.
- Purchasing operations continue smoothly when the Buyer is unavailable.
- Vendor communication is timely, professional, and organized.
- Product data, pricing, and promotional information remain accurate.
- Projects stay organized and deadlines are consistently met.
- You become a trusted resource for both the Marketing and Purchasing teams.
Required Skills, Abilities, and Experience
- 1+ years of experience in marketing, purchasing, administration, customer support, or a related field preferred.
- Strong organizational and project management skills.
- Exceptional attention to detail.
- Excellent written and verbal communication skills.
- Comfortable interacting with vendors, customers, and internal teams.
- Ability to manage multiple projects and priorities simultaneously.
- Strong follow-through and problem-solving abilities.
- Proficiency with Microsoft Office and cloud-based business applications.
- Ability to quickly learn inventory, purchasing, CRM, and ordering systems.
- Positive, dependable, and team-oriented attitude.
- Experience in wholesale distribution, consumer packaged goods (CPG), retail, or related industries is a plus.
Physical Requirements
- Primarily office-based work.
- Ability to sit and work at a computer for extended periods.
- Occasional lifting of marketing materials, samples, or office supplies (up to 50 lbs).
- Occasional warehouse walkthroughs and participation in vendor meetings.
Perks & Benefits
- Competitive base pay.
- Medical, dental, vision, and life insurance.
- Paid time off and paid holidays (because balance matters).
- 401(k) with company match.
- Room to grow with a supportive, upbeat team.
- Opportunity to gain experience in both marketing and purchasing functions.
- Monthly Company Luncheon (yes, food is involved).
Disclaimer
This job description is not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities that may be required of the employee. Duties, responsibilities, and activities may change at any time, with or without notice.
Equal Employment Opportunity Statement
Bright Side Distributing is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable laws.
At-Will Employment
Employment with Bright Side Distributing is considered at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. This job description does not constitute an employment agreement or contract and does not alter the at-will nature of employment.
Pay: $22.00 - $26.00 per hour
Benefits:
- 401(k) 4% Match
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
