Top 74 Administrative coordinator Jobs in Quakertown, Pa

Office Coordinator / Customer Service & Scheduling Specialist
Harrison Generator —Warminster, PA
- $25 - $35 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Plant Administrative Coordinator
Gregory Packaging —Bethlehem, PA
- Full-time
- Inventory management
- Mid-level
- Administrative experience
Quick Apply
12d
Fleet Coordinator Assistant
Barry Isett & Associates Inc —Allentown, PA
- Full-time
- Computer literacy
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Office Services Coordinator
CBRE —Allentown, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
Administrative/Court Coordinator
Service Access & Management, Inc. —Bethlehem, PA
- Monday to Friday
- Customer service
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Front Office Coordinator
Teeth Done Better —Doylestown, PA
- $17 an hour
- Part-time
- Clean driving record
- Dental office
- Office
- Health insurance
- Paid time off
Quick Apply
Medical Billing Coordinator/Receptionist
Bucks Vein & Body, LLC —Quakertown, PA
- $20 - $25 an hour
- Full-time
- Background check
- Private practice
- Spanish
- Health insurance
- Dental insurance
Quick Apply
14d
Business Office Coordinator - Gastrointestinal Endoscopy Center
SCA Health —Chalfont, PA
- $23.08 - $26.44 an hour
- Full-time
- Medical office experience
- Mid-level
- Office
- Disability insurance
- Health insurance
Marketing CSR Coordinator
Colonial Electric Supply —King of Prussia, PA
- Full-time
- Continuous improvement
- Communication skills
- Entry level
- Paid parental leave
- Health savings account
Quick Apply
Administrative Coordinator
United Anesthesia Services P.C —Plymouth Meeting, PA
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Full Time Front Desk Coordinator
St. Luke's University Health Network —Allentown, PA
- Full-time
- High school diploma or GED
- Clinic
- Ability to lift 50 pounds
Office Coordinator - Physician Practice
Lehigh Valley Health Network —Allentown, PA
- Full-time
- Customer service
- Computer literacy
- Mid-level
Front Desk Coordinator
Penn Medicine —Doylestown, PA
- Call employer
- High school diploma or GED
- Entry level
- Tuition reimbursement
Quick Apply
Lead Front Desk Coordinator
St. Luke's University Health Network —Sellersville, PA
- Full-time
- 5 years
- High school diploma or GED
- Clinic
7d
Marketing & Administrative Coordinator
West End Counseling & Wellness, LLC —Allentown, PA
- $20 - $26 an hour
- Part-time
- Background check
- Mid-level
- Scripting
Quick Apply
9d
Office Coordinator
Phoebe Ministries —Allentown, PA
- Part-time
- Bilingual
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Office Coordinator
iDC Logistics, Inc. —Bath, PA
- $25 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- Health savings account
- Paid holidays
Quick Apply
9d
Operations & Readiness Coordinator
Kulp Tile & Marble, Inc. —Colmar, PA
- $22.50 - $25.50 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Administrative experience
Quick Apply
6d
Administrative Office Coordinator
VBHS —Montgomery County, PA
- $20 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Tuition reimbursement
- Employee assistance program
Quick Apply
Front Desk Coordinator, Float
St. Luke's University Health Network —Bethlehem, PA
- Full-time
- Hospital
- Word processing
- Microsoft Office
7d

I want to receive the latest job alert for administrative coordinator in quakertown, pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near quakertown, pa

Office Coordinator / Customer Service & Scheduling Specialist

Harrison Generator
Warminster, PA

Quick Apply

Job Details

Full-time
$25 - $35 an hour

Benefits

Health insurance
Paid time off
Retirement plan

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
Interpersonal skills
Communication platforms
Attention to detail
QuickBooks
Collaborative technology platforms
Microsoft Teams
Office management

Full Job Description

Position Summary

Harrison Generator is seeking a highly energetic, customer-focused, and tech-savvy Office Coordinator to serve as the communication hub between customers, office staff, and field technicians. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, communicates exceptionally well, and embraces technology to improve efficiency.

The successful candidate will play a key role in delivering an outstanding customer experience while ensuring service appointments are scheduled efficiently, technicians are supported in the field, and invoicing is completed accurately and timely.

Key Responsibilities

Customer Communication

Serve as the primary point of contact for incoming customer calls, emails, and service requests.
Provide prompt, professional, and friendly communication to customers.
Keep customers informed about service appointments, technician arrival times, scheduling updates, and project status.
Handle customer concerns with urgency and professionalism.
Build strong customer relationships through exceptional service and follow-through.

Service Scheduling & Dispatch

Schedule service calls, maintenance visits, and emergency service requests.
Coordinate technician schedules to maximize efficiency and response times.
Monitor daily workloads and adjust schedules as priorities change.
Ensure technicians have the information, parts, and documentation necessary to perform their work.
Track open service calls and confirm completion status.

Field Technician Support

Act as the communication bridge between office staff and field technicians.
Provide technicians with customer information, service history, work orders, and scheduling updates.
Assist in resolving scheduling conflicts and logistical challenges.
Support technicians by obtaining customer approvals, coordinating parts, and documenting service updates.

Invoicing & Administrative Support

Review completed work orders for accuracy and completeness.
Generate and process customer invoices in a timely manner.
Update customer records and service documentation within company software systems.
Assist with contract renewals, maintenance agreements, and customer follow-up communications.
Maintain organized and accurate electronic records.

Technology & Process Management

Utilize CRM, scheduling, dispatch, and accounting software effectively.
Learn new technologies and software platforms quickly.
Identify opportunities to improve workflows and customer service processes.
Maintain accurate data entry and documentation standards.
Support ongoing technology initiatives and process improvements.

Qualifications

Required Skills & Experience

Excellent verbal and written communication skills.
Strong customer service mindset with a friendly and positive attitude.
Highly organized with strong attention to detail.
Ability to multitask in a fast-paced environment.
Strong problem-solving and critical-thinking abilities.
Comfortable learning and using multiple software applications.
Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
Reliable, self-motivated, and accountable.

Preferred Experience

Scheduling, dispatching, or service industry experience.
Experience with CRM systems, scheduling software, or accounting software.
Experience in electrical, construction, HVAC, generator, or field service industries.
Familiarity with Dynamics 365, SharePoint, or QuickBooks is a plus.

What Success Looks Like

The ideal candidate:

Brings energy and positivity to every customer interaction.
Keeps technicians and customers informed and supported.
Stays calm and organized when priorities change.
Learns technology quickly and embraces process improvements.
Takes ownership of tasks and follows through to completion.
Consistently delivers a five-star customer experience.

Core Values

Customer First
Positive Attitude
Team Player
Accountability
Continuous Improvement
Clear Communication
Technology Driven

If you enjoy helping people, solving problems, staying organized, and being part of a growing company that keeps families and businesses powered, we'd love to hear from you.

Pay: $25.00 - $35.00 per hour

Benefits:

Health insurance
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in quakertown, pa

Office Coordinator / Customer Service & Scheduling Specialist

Plant Administrative Coordinator

Fleet Coordinator Assistant

Office Services Coordinator

Administrative/Court Coordinator

Front Office Coordinator

Medical Billing Coordinator/Receptionist

Business Office Coordinator - Gastrointestinal Endoscopy Center

Marketing CSR Coordinator

Administrative Coordinator

Full Time Front Desk Coordinator

Office Coordinator - Physician Practice

Front Desk Coordinator

Lead Front Desk Coordinator

Marketing & Administrative Coordinator

Office Coordinator

Office Coordinator

Operations & Readiness Coordinator

Administrative Office Coordinator

Front Desk Coordinator, Float

I want to receive the latest job alert for administrative coordinator in quakertown, pa

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected