Top 8 Assistant bookkeeper Jobs in Rancho Santa Fe Ca

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)
Visual Concepts Lighting —San Diego, CA
- $25 - $35 an hour
- 4 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
13d
Bookkeeper / Administrative Assistant
Langner and Associates —San Diego, CA
- $20 - $25 an hour
- Full-time
- 5 years
- Office
- Administrative experience
- Profit sharing
- Continuing education credits
Quick Apply
5d
Office Manager/Bookkeeper [UCSD]
University Club San Diego —San Diego, CA
- $35 an hour
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
1d
Parish Receptionist
Roman Catholic Bishop of San Diego —San Diego, CA
- $18 - $20 an hour
- Weekends as needed
- Spanish
- English
- Office
Legal Assistant
Eaker Perez Law —San Diego, CA
- $47,840 - $68,600 a year
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
- AD&D insurance
- Dental insurance
Quick Apply
Executive Assistant & Caregiver | Perfect for Nursing, Public Health & Social Work Students
A Place at Home Encinitas —San Diego, CA
- $21 an hour
- Part-time
- Google Workspace
- Mid-level
- Driver's License
Quick Apply
Office and Church Operations Manager
Westminster Presbyterian Church, Point Loma —San Diego, CA
- $28 - $31 an hour
- Email
- Background check
- Inventory management
- Basic math
- Paid holidays
- Paid time off
Quick Apply
8d

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Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)
Visual Concepts Lighting —San Diego, CA
Answer and direct incoming telephone calls. Assist with business license renewals and other regulatory filings. Prepare and issue customer invoices.
$25 - $35 an hour
Quick Apply
13d
Office and Church Operations Manager
Westminster Presbyterian Church, Point Loma —San Diego, CA
Valid driver's license required. Coordinates installation of new systems as needed, for example: a new wifi system, a new telephone system, video streaming…
$28 - $31 an hour
Quick Apply
8d

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Bookkeeper/Administrative Assistant
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Provide front desk support by greeting visitors, answering inquiries, and managing appointment scheduling. Technical proficiency in productivity software along…
From $18 an hour
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7d

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Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Visual Concepts Lighting
San Diego, CA

Quick Apply

Job Details

Full-time
$25 - $35 an hour
13 days ago

Benefits

Paid holidays
Health insurance
Paid time off
401(k) matching

Qualifications

Vendor relationship building
Confidential information handling
Microsoft Excel
Microsoft Outlook
Administrative experience
High school diploma or GED
QuickBooks Online
QuickBooks
Data entry
Organizational skills
Payroll
Front desk
Productivity software
Payroll record maintenance

Full Job Description

Visual Concepts Lighting, Inc. is a leading provider of exterior lighting design, engineering, and construction administration services. We partner with municipalities, residential developers, parks, commercial and retail centers, event venues, and landscape architects to create innovative, functional, and visually impactful lighting solutions.

As a small, collaborative team, we value professionalism, integrity, attention to detail, and exceptional customer service. We foster a positive, supportive work environment where every team member plays an important role in the company’s success.

Position Summary

We are seeking a dependable and organized Bookkeeper / Administrative Assistant to support the company’s accounting, payroll, and general office operations.

The position is responsible for maintaining accurate financial records, processing payroll, performing administrative duties, and supporting day-to-day business operations. The ideal candidate is detail-oriented, capable of managing multiple priorities, comfortable working independently, and effective in a collaborative office environment.

Bookkeeping & Payroll Responsibilities

· Record and categorize bank and credit card transactions.

· Review employee timecards and process payroll accurately and on schedule using QuickBooks Online Payroll.

· Maintain payroll records, including direct deposit information, payroll changes, and employee deductions.

· Verify employee hours, paid time off, holiday pay, and other payroll adjustments.

· Prepare and issue customer invoices.

· Monitor accounts receivable and follow up on outstanding balances.

· Process vendor invoices, maintain accounts payable records, and prepare payments.

· Maintain organized financial records with complete supporting documentation and a clear audit trail for company expenses.

· Prepare weekly and monthly financial reports for management.

· Assist with budgeting, expense tracking, and cash-flow reporting.

· Assist with business license renewals and other regulatory filings.

· Assist with month-end and year-end closing procedures.

Office Administration Responsibilities

· Answer and direct incoming telephone calls.

· Prepare ad hoc reports as requested.

· Maintain office policies, procedures, filing systems, and company records.

· Manage office supply inventory, purchasing, and vendor relationships.

· Maintain current client, vendor, and employee contact information.

· Assist with proposal preparation, contract administration, and document management.

· Support company leadership with administrative projects and other duties as assigned.

· Coordinate employee benefits documentation and communicate with benefit providers as necessary.

· Arrange for the maintenance and servicing of office equipment.

Required Qualifications:

High school diploma or equivalent.
At least (2) years of bookkeeping experience using QuickBooks Online
1–2 years of payroll and office administration experience.
Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
Strong organizational skills with exceptional attention to detail.
Excellent written, verbal, and interpersonal communication skills.
Ability to prioritize assignments, meet deadlines, and work independently.
A high degree of professionalism, integrity, and discretion when handling confidential information.

Preferred Qualifications

Experience with Customer Relationship Management (CRM) software.
QuickBooks ProAdvisor certification.
Associate degree in Accounting, Business Administration, or a related field.
Experience working in a professional services, engineering, architectural, or construction environment.

Schedule:

Monday – Thursday, 9-hour shifts. Friday, 4 hr shift
The job is to be performed on-site

Pay: $25.00 - $35.00 per hour

Benefits:

401(k) matching
Health insurance
Paid time off

Application Question(s):

How many years of work experience in office administration?

Experience:

Quickbooks Online: 2 years (Required)
Payroll: 1 year (Required)

Ability to Commute:

San Diego, CA 92111 (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant bookkeeper jobs in rancho santa fe ca

Bookkeeper/Administrative Assistant (2 yrs of QBO and 1 yr Payroll)

Bookkeeper / Administrative Assistant

Office Manager/Bookkeeper [UCSD]

Parish Receptionist

Legal Assistant

Executive Assistant & Caregiver | Perfect for Nursing, Public Health & Social Work Students

Office and Church Operations Manager

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