Top 89 Administrator Jobs in Riverhead, Ny

Office Administrator/Project Coordinator
Unique Building Solutions —Quogue, NY
- $59,999 - $60,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2h
Office Administrator
Caliber —Riverhead, NY
- $23 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
Administrative Assistant - Full Time
All Wright Electric —Riverhead, NY
- $24 - $28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
Administrative Support Assistant
Northwell Health —Riverhead, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
12d
Horticultural Sales Administrator/Shipping Coordinator
Glover Perennials —Cutchogue, NY
- From $24 an hour
- Email
- Spanish
- Microsoft Excel
- Sales
- Health insurance
- Paid time off
Quick Apply
Studio & Client Experience Manager
Sea Green Designs —Southampton, NY
- $25 - $30 an hour
- Part-time
- Merchandising
- In-person
- Retail management
- Paid time off
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Administrative Assistant
Peconic Land Trust, Inc. —Southampton, NY
- $24 - $26 an hour
- Email
- Hybrid work
- Background check
- 18 years or older
- Microsoft Excel
- Profit sharing
- Health savings account
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Bookkeeper/Office Manager
Confidential —Center Moriches, NY
- $56,000 - $60,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant/Accounting Clerk
Despatch of Southampton Moving & Storage, LLC —Southampton, NY
- From $50,000 a year
- Full-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
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Administrative Assistant
Baron Honda —Patchogue, NY
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Dealership
- Health savings account
- Paid holidays
Quick Apply
12d
Executive Assistant
Northeast Endoscopy —East Setauket, NY
- $25 - $32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist and Administrative Assistant
RC Property Services —East Moriches, NY
- $20 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Paid time off
Quick Apply
9d
Sponsored Programs Administrative and Post-Award Coordinator
Stony Brook University —Stony Brook, NY
- $65,000 - $70,000 a year
- Online Application
- Google Workspace
- Microsoft Excel
- Customer service
4d
Machine Sales Coordinator
H O PENN MACHINERY —Holtsville, NY
- $30 - $36 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Lead Worker - Hampton Bays UFSD
Aramark —Hampton Bays, NY
- $17 an hour
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
11d
Medical Administrative Assistant
Orthopedic Associates of Long Island —East Setauket, NY
- From $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrator – I/DD $5K Sign-on | Bachelor’s req’d | Bethpage, NY
ACLD —Suffolk County, NY
- $75,000 a year
- Full-time
- Residential
- 3 years
- Master's degree
- Paid training
- Health insurance
Quick Apply
8d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —New York State
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative - Office Support
AMP Architecture PLLC —Mattituck, NY
- $21 - $25 an hour
- Full-time
- Google Workspace
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator - Cardiology/ Behavioral Health
NYU Langone Health —Patchogue, NY
- $63,441.82 - $71,770.40 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management

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Office Administrator/Project Coordinator

Unique Building Solutions
Quogue, NY

Quick Apply

Job Details

Full-time
$59,999 - $60,000 a year
2 hours ago

Benefits

Paid holidays
Health insurance
Paid time off

Qualifications

Filing
Fleet management
Organizational skills
Construction administrative experience
Time management

Full Job Description

Job Summary

OFFICE ADMINISTRATOR / PROJECT COORDINATOR

High-End Residential Construction | Quogue, New York

A high-end construction company serving the Hamptons is seeking a highly organized, proactive Office Administrator / Project Coordinator to support daily office operations and the administrative needs of active construction projects. This role is ideal for a detail-oriented professional who can manage competing priorities, maintain accurate records, communicate effectively with vendors and subcontractors, and help keep projects and the office running smoothly.

Location – Quogue, NY 11959

Schedule – Full-time – Monday – Friday, 8 hour shift

Compensation – Approximately $60,000.00/year, commensurate on experience,

Key Responsibilities

Office Administration

· Oversee day-to-day office functions, including answering calls, checking messages, directing inquiries, managing office inventory, ordering office supplies, and coordinating service for office equipment.

· Maintain organized digital and physical filing systems; perform accurate data entry; and protect confidential company, employee, client, and project information.

· Assist with basic bookkeeping, expense tracking, invoice documentation, and other administrative support as requested.

· Support employee onboarding, offboarding, workspace setup, company events, and other general office initiatives.

Procurement & Vendor Coordination

· Coordinate material procurement by obtaining pricing and availability, preparing or processing purchase orders as directed, placing approved orders, and maintaining clear order records.

· Track material orders, lead times, backorders, delivery dates, and confirmations; proactively follow up with suppliers and communicate potential delays to project teams.

· Maintain current vendor contacts, product information, and procurement documentation, including quotes, purchase orders, receipts, and delivery records. All filed within company filing structure/system.

Project Documentation & Administrative Support

· Prepare, organize, and maintain AIA-related project documents, including payment application support and other forms, as directed by project management and accounting.

· Maintain accurate project tracking documents, including change order logs, RFI logs, submittal logs, and related status reports; diligently follow up with responsible parties on outstanding items.

· Assist project managers with document distribution, meeting records, closeout documentation, and other project correspondence.

· Provide permitting assistance, including gathering required information, assembling submission packages, tracking application status, scheduling inspections when directed, and maintaining permit records.

Licensing, Insurance & Subcontractor Compliance

· Maintain a master schedule of contractor and business licenses, registrations, and renewals; prepare and submit renewal materials on time and retain current documentation.

· Support subcontractor prequalification and compliance by collecting, reviewing, and tracking required agreements, licenses, W-9s, certificates of insurance (COIs), and other documentation.

· Track subcontractor COI expiration dates and request updated certificates before expiration date.

· Coordinate with the company's insurance-vetting service, insurance brokers, subcontractors, and internal staff to resolve documentation or compliance issues.

Fleet & Asset Administration

· Maintain vehicle and equipment records, including registrations, inspections, insurance documentation, assigned drivers, mileage, and service history.

· Track preventive maintenance and repair schedules; coordinate service appointments and keep management informed of upcoming or overdue service needs. Utilize on-staff personnel for pickup and dropoff of vehicles or equipment.

Qualifications & Skills

· Prior experience as an Office Administrator, Project Coordinator, Construction Administrator, or in a similar administrative role; construction-industry experience is strongly preferred.

· Excellent organization, follow-through, time management, and attention to detail, with the ability to manage multiple deadlines and changing priorities.

· Professional written and verbal communication skills and confidence working with project managers, vendors, subcontractors, insurance representatives, and municipal offices.

· Proficiency with Microsoft Office, especially Outlook, Word, and Excel; aptitude for learning project-management, accounting, procurement, and compliance platforms.

· Working knowledge of construction documentation, AIA forms, permitting, insurance certificates, or subcontractor compliance is a plus.

· Basic bookkeeping knowledge and comfort handling invoices, purchase records, and expense documentation.

· Sound judgment, discretion, and a strong commitment to accuracy and confidentiality.

Compensation & Benefits

· Salary: approximately $60,000 per year, depending on experience and qualifications.

· Health insurance offering.

· Paid holidays.

· Paid time off.

Position Details

· Full-time, on-site position in Quogue, New York 11959.

· Monday through Friday; 8-hour shift.

We are looking for a dependable, solutions-oriented professional who takes ownership of details and enjoys supporting both office operations and construction project teams.

Pay: $59,999.00 - $60,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in riverhead, ny

Office Administrator/Project Coordinator

Office Administrator

Administrative Assistant - Full Time

Administrative Support Assistant

Horticultural Sales Administrator/Shipping Coordinator

Studio & Client Experience Manager

Administrative Assistant

Bookkeeper/Office Manager

Administrative Assistant/Accounting Clerk

Administrative Assistant

Executive Assistant

Front Desk Receptionist and Administrative Assistant

Sponsored Programs Administrative and Post-Award Coordinator

Machine Sales Coordinator

Office Lead Worker - Hampton Bays UFSD

Medical Administrative Assistant

Administrator – I/DD $5K Sign-on | Bachelor’s req’d | Bethpage, NY

Military Service - U.S. Air National Guard, Administration

Administrative - Office Support

Administrative Coordinator - Cardiology/ Behavioral Health

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