Top 530 Assistant manager Jobs in Roscoe, Il

Office Manager/Administrative Assistant
Shelter Care —Rockford, IL
- From $21 an hour
- Part-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Assistant Administrative Operations Manager for AUTO REPAIR SHOP
Hometown Motors Davis —Loves Park, IL
- $40,000 - $50,000 a year
- Full-time
- Office
- Continuous improvement
- In-person
- Paid time off
- Employee discount
Quick Apply
8d
Office Assistant/Receptionist
Flood Pros Disaster Restoration Services —Machesney Park, IL
- $17 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
- 401(k) matching
Quick Apply
Retail Assistant Manager
MeMe’s Upscale Consignment Boutique —Roscoe, IL
- $16 - $18 an hour
- Weekends as needed
- In person
- Merchandising
- Mid-level
- Team management
- Paid time off
- Employee discount
Quick Apply
Assistant Manager
GOODWILL INDUSTRIES OF NORTHERN IL —Rockford, IL
- $20.50 - $25.00 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental insurance
Assistant Store Manager Operations
DICK'S Sporting Goods —Rockford, IL
- $60,000 - $84,000 a year
- Full-time
- Background check
- Merchandising
- Mid-level
12d
Assistant Operations Manager
Alter Trading Corp —South Beloit, IL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
5d
Assistant Community Manager
Manufactured Home Communities —Davis Junction, IL
- $30,000 - $33,000 a year
- Full-time
- Background check
- Mid-level
- Residential
- Relocation assistance
- Health insurance
Quick Apply
1d
Assistant Manager
Wendy's —Roscoe, IL
- Full-time
- 18 years or older
- Customer service
- Restaurant management
- Paid training
- Health insurance
Quick Apply
Service Technician-CDL
Loram Maintenance of Way —Rockford, IL
- Background check
- DOT physical examination
- Mid-level
Business Office Manager
Confidential —Janesville, WI
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
9d
Biolife EMT - Basic
Biolife Plasma Services —Janesville, WI
- $20 - $24 an hour
- Full-time
- CPR Certification
- Nursing
- RN License
- Paid training
- Health insurance
Quick Apply
10d
Assistant Center Manager (Rockford)
European Wax Center —Rockford, IL
- $17 - $18 an hour
- Weekends as needed
- Mid-level
- In-person
- 1 year
- Paid holidays
- Health insurance
Quick Apply
Assistant Parts Manager
Lakeside International Trucks —Janesville, WI
- $60,000 - $65,000 a year
- Full-time
- Dealership
- 5 years
- Warehouse
Quick Apply
Assistant General Manager
Border Foods LLC —Loves Park, IL
- $15 - $30 an hour
- Part-time
- 18 years or older
- ServSafe
- Mid-level
- Paid holidays
- Health insurance
Assistant General Manager
Border Foods LLC —Stillman Valley, IL
- $15 - $30 an hour
- Part-time
- 18 years or older
- ServSafe
- Mid-level
- Paid holidays
- Health insurance
3h
ASSISTANT ADMINISTRATOR POLICE INFORMATION MANAGEMENT SYSTEMS - Police
City of Rockford —Rockford, IL
- $40.79 - $48.95 an hour
- Overtime
- Computer science
- Computer Science
- System design
- Health savings account
- Health insurance
Quick Apply
5d
Manager in Training
maurices —Machesney Park, IL
- $21.88 - $23.19 an hour
- Full-time
- Inventory management
- Merchandising
- Mid-level
- Health savings account
- Paid holidays
Retail Assistant Manager - Full-Time
maurices —Machesney Park, IL
- $16.48 - $18.05 an hour
- Full-time
- 18 years or older
- Customer service
- Computer literacy
- Health savings account
- Paid holidays
Assistant Manager II
Dollar Tree —Machesney Park, IL
- $17.00 - $17.50 an hour
- Part-time
- Merchandising
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
4d

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Office Manager/Administrative Assistant

Shelter Care
Rockford, IL

Quick Apply

Job Details

Part-time | Full-time
From $21 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Interpersonal skills
Executive administrative support
Driver's License
Attention to detail
Organizational skills
Newsletters (communication methods)
Office management
Associate's degree

Full Job Description

Overview

The Office Manager serves as the administrative and operational hub of Shelter Care. This position provides front-line hospitality to clients, donors, and guests; manages day-to-day office operations; supports the Executive Director with basic grant administration; supports the Finance and Development Directors; and produces the organization's monthly newsletter and updates the website. This is a part-time position (30 hours/week, benefits eligible). Expected hours are Monday-Friday 8:30 - 3:00 with a 30-minute lunch break. The role requires strong organizational skills, discretion with confidential and financial information, and comfort learning new software and systems.

Reports to: Finance Director

A cover letter is required for consideration. Please see below for additional information.

KEY RESPONSIBILITIES:

Reception & Front Office

Greet clients, donors, and guests at the front door and serve as the first point of contact for the organization.
Receive and open incoming mail and distribute it appropriately within the office.
Answer and route incoming phone calls.
Order and maintain office supplies.
Make trips to the post office as needed.

Facilities, Equipment & Vendor Coordination

Troubleshoot day-to-day issues with the copier/printer and internet-based phone system; escalate to and coordinate with outside vendors for repairs when issues cannot be resolved in-house.
Schedule and track vehicle maintenance and repairs for agency vehicles.

Financial & Donation Processing

Log checks received and prepare the weekly bank deposit slip.
Enter donations into the donor database accurately and in a timely manner.
Manage and reconcile petty cash.
Scan and forward receipts and invoices to the Finance Director.
Collect rent from the agency's six tenants.
Schedule furniture and household item donation pickups/drop-offs on the Donation Coordinator's Google Calendar.

Development & Donor Relations Support

Draft thank-you letters to donors.
Assist the Development Director in tracking donors and preparing marketing materials for fundraising events.
Design and distribute a monthly newsletter using Constant Contact and Canva.
Update website content as needed.

Grant & Executive Support

Maintain the grant due-date calendar for the Executive Director and provide advance reminders of upcoming deadlines.
Proofread and edit grant applications drafted by the Executive Director.
Mail or email completed grant applications and required attachments to funders.

Board of Directors Support

Correspond with Board members to remind them of upcoming board meetings.
Assemble the monthly board packet and distribute it to directors via email.

Other

Perform other duties as assigned.

Qualifications

Associate's degree required.
Prior office management, administrative, or executive support experience, ideally in a nonprofit setting.
Genuine comfort with technology and a demonstrated ability to learn new software and databases quickly and independently — this is one of the most important qualifications for this role.
Strong written communication skills, including proofreading and editing.
Proficiency with Google Workspace (Calendar, Gmail, Docs/Sheets), Microsoft Office, and general office equipment.
Experience with (or ability to quickly learn) a donor database, Constant Contact, Canva, and basic website content management.
Comfort troubleshooting basic office technology (printers/copiers, VoIP phone systems) and coordinating vendor support.
Strong attention to detail and accuracy, particularly with financial and donor data.
Ability to manage multiple deadlines and shifting priorities across departments.
Discretion and sound judgment in handling confidential donor, financial, and personnel information.
Warm, welcoming demeanor with clients, donors, and guests, consistent with the agency's mission and values.
Valid driver's license for post office and errand trips as needed.

Work Environment

Office environment with moderate noise. The role requires regular use of a computer, telephone, and standard office equipment, and occasional local travel (e.g., post office, rental properties, vendor errands). Frequent talking and hearing. Occasional lifting of up to 20 lbs.

A COVER LETTER IS REQUIRED

Your cover letter should explain how your past jobs and skills translate to this position. This is especially helpful if your background doesn't look like a typical "office manager" resume, if you're coming from a different field, or if you appear overqualified on paper for a part-time position.

Because this role involves regular proofreading and editing of grant applications and donor communications, your cover letter will also be read as a writing sample. Applications without a cover letter, or with a generic one, will not be considered as strongly as those that speak directly to this role.

Pay: From $21.00 per hour

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

Did you submit a cover letter?

Education:

Associate (Required)

Experience:

Office management: 1 year (Preferred)
Administrative Assistance: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant manager jobs in roscoe, il

Office Manager/Administrative Assistant

Assistant Administrative Operations Manager for AUTO REPAIR SHOP

Office Assistant/Receptionist

Retail Assistant Manager

Assistant Manager

Assistant Store Manager Operations

Assistant Operations Manager

Assistant Community Manager

Assistant Manager

Service Technician-CDL

Business Office Manager

Biolife EMT - Basic

Assistant Center Manager (Rockford)

Assistant Parts Manager

Assistant General Manager

Assistant General Manager

ASSISTANT ADMINISTRATOR POLICE INFORMATION MANAGEMENT SYSTEMS - Police

Manager in Training

Retail Assistant Manager - Full-Time

Assistant Manager II

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