Top 93 Administration assistant Jobs in San Juan, Pr

Executive Assistant/Customer Service Specialist
Creative Corporate Concepts —Dorado Municipio, PR
- From $60,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2h
Project Assistant
BDO —San Juan, PR
- $19 - $30 an hour
- Overtime
- Spanish
- Microsoft Outlook
- Mid-level
- Employee stock ownership plan
- Retirement plan
Front Desk - La Cumbre
CorePower Yoga —La Cumbre, PR
- $16.90 an hour
- Part-time
- Computer skills
- Communication skills
- Entry level
- Paid holidays
- Employee assistance program
Administrative Assistant (Temporary)
Nova Southeastern University —San Juan, PR
- $16 an hour
- Temporary
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Supervisory Administrative Assistant
U.S. Courts —San Juan, PR
- $89,508 - $106,347 a year
- Full-time
- Spanish
- Microsoft Excel
- 5 years
- Paid holidays
- Health insurance
Administrative Assistant
ADM —San Juan, PR
- $14 an hour
- Part-time
- In-person
Quick Apply
5d
Secretary/Receptionist
Innatus Family Chiropractic —San Juan, PR
- From $12.50 an hour
- Part-time
- Google Workspace
- Office
- Administrative experience
Quick Apply
Clerk, Part-Time
ABF Freight —San Juan, PR
- Part-time
- Customer service
- Mid-level
- Office
5d
Administrative Assistant
Software Technology Inc —San Juan, PR
- Hybrid work
- Spanish
- Microsoft Excel
- English
- Free parking
Quick Apply
ADMINISTRATIVE ASSISTANT
First Health Care of Puerto Rico —Guaynabo Municipio, PR
- Full-time
- Bilingual
- Mid-level
- Office
- Health insurance
- Dental insurance
Administrative Assistant/Support
Software Technology Inc —San Juan, PR
- Full-time
- Hybrid work
- Spanish
- Microsoft Excel
- English
- Free parking
Quick Apply
Administrative Assistant
EDGE Legal LLC —San Juan, PR
- $25,000 a year
- Administrative experience
- Organizational skills
- Communication skills
- Opportunities for advancement
Quick Apply
USAREC MEPS Recruiting General Clerk III
Summit Technologies, Inc —Guaynabo, PR
- Full-time
- Microsoft Outlook
- Customer service
- English
Quick Apply
Secretary II (Secret Clearance Required)
DJS Financial Services LLC —Guaynabo, PR
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
PROVIDERS RELATIONS ASSISTANT - TEMPORARY
First Health Care of Puerto Rico —Guaynabo Municipio, PR
- Temporary
- Bachelor's degree
- Organizational skills
- Entry level
Administrative Assistant
Insight Communications —San Juan, PR
- 8 hour shift
- Office
- Team management
- Business Administration
Quick Apply
Engineering & Ops Administrative Clerk
Ballester Hermanos, Inc. —Cataño, PR
- Full-time
- Spanish
- Writing skills
- English
Quick Apply
12d
Medical Administrative Assistant
The Pain Clinic —San Juan, PR
- $12 - $15 an hour
- Full-time
- Bilingual
- Administrative experience
- In-person
- Paid time off
- Employee discount
Quick Apply
Accounting Assistant – Accounts Receivable & Accounts Payable
Garriga —Bayamón, PR
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
Quick Apply
ADMINISTRATIVE ASSISTANT
Boys & Girls Club —Bayamón, PR
- $15 an hour
- Part-time
- Word processing
- Computer literacy
- English
Quick Apply

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Executive Assistant/Customer Service Specialist

Creative Corporate Concepts
Dorado Municipio, PR

Quick Apply

Job Details

Full-time
From $60,000 a year
2 hours ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Microsoft Excel
Zoom
Executive administrative support
Clerical experience
Office management

Full Job Description

Overview

We are seeking a dynamic and highly organized Executive Assistant/Customer Service Specialist to join our team. This role is vital in providing exceptional administrative support to senior executives while delivering outstanding customer service to clients and partners. This position will provide high quality customer service to all customers in all classes of trade, including wholesalers, independent pharmacies, and distributors. In addition, this role will also serve as Executive Assistant and Personal Assistant to the Operating Chairman.

Responsibilities

Manage and coordinate complex calendars, schedule meetings, and organize appointments for executives using Microsoft Outlook Calendar and other productivity software.
Handle all aspects of office management, including filing, front desk duties, multi-line phone systems, and maintaining a professional reception area.
Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, transcribing notes, and managing confidential information with discretion.
Assist with event planning and organizing company meetings, conferences, and special events from start to finish.
Facilitate project coordination by tracking deadlines, preparing reports, and collaborating with internal teams using project management tools.
Coordinate business travel arrangements such as flights, accommodations, transportation, and itineraries using various travel software platforms.
Utilize technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks for bookkeeping tasks, and video conferencing software for virtual meetings.
Support internal communication efforts by preparing presentations, memos, and newsletters that keep teams informed and engaged.
Handle customer service inquiries professionally via phone or email, ensuring prompt resolution while maintaining positive relationships.
Perform clerical duties such as filing documents, managing internal communication channels, and maintaining organized records for easy access.
Order processing: EDI and manual POs.
Prepare customer sales reports.
Maintain and respond to the general customer service inbox.
Handle customer calls and communications.
Communicate pricing updates to the warehouse.
Establish and maintain relationship with the warehouse.
Customer account maintenance, including new account set-ups.
Order tracking.
Work with Supply Chain and Quality departments regarding inventory availability.
Attend cross functional meetings.
Personal Assistant duties for Chairman.
Administrative duties for Chairman.
Other duties as assigned.

Skills

Proven experience as an executive assistant or personal assistant with strong organizational skills.
Excellent typing speed combined with meticulous proofreading and transcription abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks, SAP (preferred), DocuSign, and video conferencing tools like Zoom or Microsoft Teams.
Strong event planning skills with the ability to organize meetings, conferences, and company events efficiently.
Exceptional communication skills with professional phone etiquette and the ability to handle confidential information responsibly.
Demonstrated experience in office management tasks such as filing systems, front desk operations, multi-line phone handling, and office supply coordination.
Ability to coordinate multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
Experience working with C-suite executives or senior leadership teams is highly preferred.
Knowledge of bookkeeping practices using QuickBooks or similar accounting software is a plus.
Adept at collaborating across departments to ensure seamless internal communication and project execution.
Bilingual (English and Spanish)
Self-starter and able to work autonomously.
Detail oriented.
Highly motivated and productive.
Operates at a fast pace.
Must be able to work within deadlines.
Strong interpersonal and teamwork skills.
Bachelor’s degree preferred.
Ability to travel 7-8 times per year.

Join us in a role where your organizational prowess meets your passion for delivering exceptional service! This position offers a vibrant environment where your skills will directly impact our success while providing opportunities for growth within a supportive team dedicated to excellence.

Pay: From $60,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Dorado, PR

Quick Apply

Refine Your Search

administration assistant jobs in san juan, pr

Executive Assistant/Customer Service Specialist

Project Assistant

Front Desk - La Cumbre

Administrative Assistant (Temporary)

Supervisory Administrative Assistant

Administrative Assistant

Secretary/Receptionist

Clerk, Part-Time

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant/Support

Administrative Assistant

USAREC MEPS Recruiting General Clerk III

Secretary II (Secret Clearance Required)

PROVIDERS RELATIONS ASSISTANT - TEMPORARY

Administrative Assistant

Engineering & Ops Administrative Clerk

Medical Administrative Assistant

Accounting Assistant – Accounts Receivable & Accounts Payable

ADMINISTRATIVE ASSISTANT

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