Top 19 Spa coordinator Jobs in Schaumburg, Il

Receptionist - Front Desk Patient Coordinator
Desired Aesthetics —Oak Brook, IL
- $18 - $23 an hour
- Part-time
- OSHA
- HIPAA
- Communication skills
Quick Apply
Life Spa Front Desk Coordinator
Life Time —Burr Ridge, IL
- $15.25 - $18.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Disability insurance
- Health insurance
10d
LifeSpa Coordinator
Life Time —Vernon Hills, IL
- $15 - $18 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
9d
Lead Client Experience Coordinator
Beauty & Laser Spa —Elmhurst, IL
- Part-time
- Background check
- Mid-level
- Administrative experience
Quick Apply
Front Desk Coordinator
Bare All Beauty Bar —Glen Ellyn, IL
- From $15 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Paid time off
- Flexible schedule
Quick Apply
Client Coordinator
Elase Nationwide —Hinsdale, IL
- $20 - $25 an hour
- Weekends as needed
- Mid-level
- High school diploma or GED
- Travel
- Disability insurance
- Health insurance
Quick Apply
12d
Retail Inventory Coordinator
Tricoci Salon | Spa —Schaumburg, IL
- $15.00 - $22.50 a month
- Weekends as needed
- Microsoft Word
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
1d
Patient Care Coordinator
Concierge Aesthetics and Plastic Surgery —Northbrook, IL
- From $50,000 a year
- Full-time
- Background check
- Management
- Surgery
- Paid training
- Continuing education credits
Quick Apply
Community Relations & Engagement Coordinator — Part-Time (Mount Prospect, IL)
iHydrate LLC —Mount Prospect, IL
- From $20 an hour
- Part-time
- English
- In-person
- Reliable transportation
- Paid time off
- Flexible schedule
Quick Apply
4d
Marketing & Branding Coordinator - Part-Time
Desired Aesthetics —Oak Brook, IL
- $20 - $25 an hour
- Part-time
- Office
- Entry level
- Analytics
- Flexible schedule
Quick Apply
Patient Experience Coordinator (Call Center)
SpaDerma —Chicago, IL
- $19 - $22 an hour
- Full-time
- Google Workspace
- Sales
- High school diploma or GED
- Wellness program
- Health insurance
Quick Apply
Sales Coordinator
Facecard Med Spa —Oak Brook, IL
- $42,000 - $48,000 a year
- Full-time
- Mid-level
- In-person
- Communication skills
Quick Apply
Salon Coordinator
Siren Salon —Chicago, IL
- $18 - $22 an hour
- Part-time
- Computer literacy
- Cash register
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
1d
Client Care Coordinator – Hair Loss & Medical Aesthetics
Gold Coast Salon —Chicago, IL
- $20 - $25 an hour
- Part-time
- Surgery
- Microsoft Office
- Organizational skills
- Employee discount
- Flexible schedule
Quick Apply
Patient Services Coordinator II
Illinois Bone and Joint Institute LLC —Morton Grove, IL
- $19 - $24 an hour
- Full-time
- Private practice
- Writing skills
- Windows
- Profit sharing
- Wellness program
Quick Apply

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Sales Consultant - Aesthetics
LaserAway —Naperville, IL
Manage the front desk experience — scheduling, check-in/out, and maintaining a polished, professional clinic atmosphere.
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9d
Life Spa Front Desk Coordinator
Life Time —Burr Ridge, IL
The LifeSpa Coordinator operates the telephone system to answer incoming calls and directs callers to appropriate personnel in a manner that exceeds the…
$15.25 - $18.25 an hour
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Front Desk Receptionist / Patient Experience Coordinator
Atlas Rising —Westerville, OH
Previous front desk, receptionist, customer service, sales support, or administrative experience preferred. Maintain a calm, clean, professional, and welcoming…
$18 - $23 an hour
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Client Experience Coordinator (Part-Time with Full-Time Growth Opportunity)
Skin Perfect Spas —Columbus, OH
Maintain a clean, organized, and welcoming reception area. Answer phones, texts, and client inquiries professionally and efficiently. Open and/or close the spa.
$18 - $22 an hour
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Receptionist - Front Desk Patient Coordinator

Desired Aesthetics -
Oak Brook, IL

Quick Apply

Job Details

Part-time
$18 - $23 an hour

Qualifications

Patient scheduling systems
Practice management software
Emotional support for patients
Productivity software

Full Job Description

Join Our Team as an Aesthetic Patient Coordinator at Desired Aesthetics!

Are you passionate about creating memorable experiences and building lasting relationships? Do you thrive in a dynamic, team-oriented environment? If so, we invite you to join our Medspa family as an Aesthetic Patient Coordinator!

We are looking for a team member who is passionate about hospitality, patient experience, and practice operations, and who sees their future in a front desk leadership or operations-focused career path, and not pursuing clinical or treatment-based roles.

About the Role:

As the welcoming face of our medspa, you will play a pivotal role in ensuring our guests feel valued and cared for from the moment they walk in. Your responsibilities will include:

Guest Interaction Appointment Scheduling: Warmly greeting guests, handling daily phone calls and messages, and efficiently scheduling appointments to maintain a full and seamless schedule.
Logistics Coordination: Managing the medspa's logistics, organizing training sessions, and promoting our services.
Client Care Education: Assessing client needs, confirming appointments, sending recall reminders, and providing information about our treatments and services.

What We’re Looking For:

Our ideal candidate is not just a quick learner, but someone who genuinely enjoys multitasking and prioritizing tasks effectively. Key qualities we seek include:
Excellent Work Ethic: A dedication to providing top-notch service and care.
Outstanding Communication Skills: Strong listening, verbal, and written abilities to engage with clients and team members effectively.
Organizational Skills: The ability to stay organized, flexible, and maintain a polished, professional appearance.
Attention to Detail: A keen eye for detail, ensuring nothing is overlooked.
Team Player: A collaborative spirit who thrives in a supportive, team-oriented environment.
Positive Attitude: A courteous, positive, and professional demeanor that enhances our welcoming atmosphere.

Work Remotely

Compensation:

$18 - $23 hourly

Responsibilities:

Consistently provides excellent customer service to all clients in-person, over the phone, and through text/email inquiries
Educates clients on practice services, products, and treatment options
Exudes a positive attitude while working in a fast-paced environment
Oversees daily schedule to ensure seamless client experience
Monitor and respond to office voicemail, email inquiries, and text messages throughout the day
Accurately checking clients in/out and scheduling all follow-up visits
Intelligent booking using Aesthetic Record software
Ability to stay calm under pressure and quickly find solutions to potential issues
Responsible for the cleanliness and appearance of the spa, including lobby, front desk, & break room
Providing after-care instructions and follow-up calls
Provide quotes for services
Provide RX photos prior to treatments/consult with the provider
Responsible for taking before and after photos & videos
Charting with AestheticRecord
Promote and educate applicable skincare products, services, and treatments during client interactions, both on the phone and in the clinic
Possess congenial diplomacy and maintain a consistently high standard of one’s appearance and professionalism that coincides with the high standard and brand
Adhere to HIPAA and OSHA standards

Qualifications:

Phone Experience

Ability to confidently explain treatments, payment policies of the practice, including obtaining a deposit at the time of new consult booking. The ability to book an inbound lead is required.

Emotional Intelligence

Our staff is skilled at effectively minimizing client stress/anxiety related to procedures/treatments as well as confidently providing reassurances that the recommended treatment(s) are tailored to address the client’s expressed needs/desired results. As such, all clinic staff must be intimately familiar with every treatment, product, and service offered at our practice, and be able to explain in detail the treatment expectations and benefits, and costs.

Interpersonal Savvy

Needs to effectively manage and control client flow and be adept at problem-solving. Must be organized and able to manage multiple tasks. Ability to figure things out ahead of time, make sound decisions/recommendations, and conduct oneself professionally while juggling several responsibilities. The ability to communicate effectively with the provider, clients, and other staff members in a respectful and professional manner at all times is a must.

Technical Skills:

Experience and comfort with using technology to effectively perform the duties of this position are necessary. Our practice utilizes several software systems, and a working knowledge is required.

Aesthetic Record & Microsoft Office

Training on each of these systems can be provided, but the successful candidate must be able to learn and confidently use technology.

Mannerly and hospitable applicants only

This is a position based on 12-20 hours per week. Business hours are typically Monday through Saturday; employees' schedules will depend on clinic needs. Pay is commensurate with experience level.

About Company

Desiréd Aesthetics has an unparalleled eye and offers expertise in advanced facial rejuvenation with natural-looking results. As experts in the art, anatomy, and science of medical aesthetics, we provide non-surgical cosmetic solutions to enhance and restore your radiant features.

Experience the Fusion of Art and Medicine with personalized treatments that encompass a unique combination of knowledge, artistry, and medical excellence. Whether you’re a first-time patient or a long-time devotee, the Desiréd team works with you to achieve your aesthetic goals naturally and beautifully.

Quick Apply

Refine Your Search

spa coordinator jobs in schaumburg, il

Receptionist - Front Desk Patient Coordinator

Life Spa Front Desk Coordinator

LifeSpa Coordinator

Lead Client Experience Coordinator

Front Desk Coordinator

Client Coordinator

Retail Inventory Coordinator

Patient Care Coordinator

Community Relations & Engagement Coordinator — Part-Time (Mount Prospect, IL)

Marketing & Branding Coordinator - Part-Time

Patient Experience Coordinator (Call Center)

Sales Coordinator

Salon Coordinator

Client Care Coordinator – Hair Loss & Medical Aesthetics

Patient Services Coordinator II

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