Top 53 Administrative coordinator Jobs in Seymour, Ct

Administrative, Contracts (AIA) & Marketing Coordinator
Silver Petrucelli & Assoc. —Hamden, CT
- $24 - $36 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Center Coordinator
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Compliance and Administrative Coordinator
Precision Resource —Shelton, CT
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Paid training
Quick Apply
Administrative Assistant / Marketing Coordinator
VN Engineers, Inc. —North Haven, CT
- $25.60 - $31.00 an hour
- Temporary
- Background check
- Microsoft Outlook
- Marketing
Quick Apply
2d
Scheduling Coordinator
The Stuart L. White Co. —Milford, CT
- From $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
- Paid time off
- Retirement plan
Quick Apply
2d
Operations & Fleet Administrative Coordinator
Enviro Expreess Inc. —Bridgeport, CT
- $28 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Management Coordinator, Security
Bridgewater Associates —Westport, CT
- $125,000 - $200,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Office Manager / Project Coordinator
Southport Construction —Southport, CT
- $50,000 - $70,000 a year
- Full-time
- Hybrid work
- Background check
- Customer service
- Office
- 401(k)
- Paid time off
Quick Apply
11d
Office Coordinator - Urology Mens Health
Hartford HealthCare Medical Group —Fairfield, CT
- Full-time
- Urgent Care
- HIPAA
- Mid-level
- Paid time off
- 401(k) matching
Quick Apply
10d
Office Coordinator - Respiratory Care
St. Vincent's Medical Center —Bridgeport, CT
- Part-time
- Adults
- Administrative experience
- High school diploma or GED
Quick Apply
Tax Administrative Coordinator
Reynolds + Rowella —Ridgefield, CT
- $35 - $40 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- Continuous improvement
- Paid holidays
- Disability insurance
Quick Apply
R&D Administrative Coordinator
CooperSurgical —Trumbull, CT
- $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
1d
26-27 CT Office Coordinator
Achievement First (Non-Teaching) —New Haven, CT
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- 403(b) matching
- Health insurance
Quick Apply
Front Desk Receptionist/Patient Coordinator
Amity Physical Therapy —Hamden, CT
- $16.94 - $18.50 an hour
- Full-time
- HIPAA
- Travel
- Data entry
- Health insurance
- 401(k)
Quick Apply
2d
Coordinator, Board and Finance Administration
Aquarion Water Company —Bridgeport, CT
- $76,000 a year
- Monday to Friday
- Microsoft Excel
- 6 years
- Microsoft Outlook
Treatment Coordinator / Dental Receptionist
Archway Dental Partners —Shelton, CT
- $22 - $25 an hour
- Full-time
- CPR Certification
- Dental office
- Computer literacy
- Health insurance
- 401(k)
Quick Apply
Dispatch Office Coordinator
JRC Transportation Inc. —Thomaston, CT
- $75,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- 401(k)
- Vision insurance
Quick Apply
4d
Unit Secretary/Coordinator - Per Diem
Northwell Health —Danbury, CT
- $17.00 - $28.50 an hour
- 8 hour shift
- Hospital
- High school diploma or GED
- Medical terminology
Quick Apply
Executive Assistant & Marketing Coordinator
XSE Group —Middletown, CT
- $68,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Clinic Office Coordinator
Masonicare Corp —Wallingford, CT
- $15.79 - $24.78 an hour
- Part-time
- HIPAA
- High school diploma or GED
- Clinic
Quick Apply
12d

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Administrative, Contracts (AIA) & Marketing Coordinator

Silver Petrucelli & Assoc.
Hamden, CT

Quick Apply

Job Details

Full-time
$24 - $36 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Professional development assistance
Life insurance

Qualifications

Vendor relationship building

Full Job Description

Join Our Team

SP+A is an award-winning, integrated architectural, engineering, and interior design firm with a long-standing reputation for delivering innovative solutions throughout Connecticut and the Northeast. Our multidisciplinary practice provides planning, architecture, engineering, interior design, and building envelope consulting services for a diverse range of public and private clients.

Our portfolio includes:

K-12 public schools
Higher education facilities
Municipal buildings
Emergency service facilities
Public infrastructure improvements
Roofing and building envelope investigations
Historic preservation and restoration
Commercial and institutional projects

We are seeking a highly organized, energetic, and creative professional who enjoys working in a collaborative design environment and is excited to contribute to both the day-to-day operations and the continued growth of our firm.

Position Overview

The Administrative, Contracts & Marketing Coordinator is a key member of our team, supporting firm leadership, project managers, architects, engineers, and interior designers. This position combines front office administration, contract administration, marketing support, and general office operations into a dynamic and rewarding role.

The successful candidate will be a strong multitasker who enjoys variety, takes initiative, communicates professionally, and is comfortable working with multiple software platforms while supporting a fast-paced professional office.

Primary Responsibilities

Administrative & Front Office

Serve as the first point of contact by greeting visitors and answering incoming phone calls.
Coordinate incoming and outgoing mail, shipping, and deliveries.
Maintain a professional and welcoming reception area.
Assist with scheduling meetings and conference room coordination.

· Oversees all incoming and outgoing mail, along with distribution of all packages.

Prepare meeting agendas and distribute meeting minutes.
Coordinate travel arrangements and general administrative support.

Contracts (AIA) & Project Administration

Assist with preparation, formatting, and processing of professional service agreements and contract documents using AIA software.
Enter and maintain information within project management software.
Organize and maintain digital and physical project files.
Assist with document distribution and project correspondence.
Maintain project records and archival systems.
Support project teams with administrative tasks throughout the project lifecycle

Marketing & Business Development

Support the firm's marketing and business development initiatives.
Assist in preparing proposals, qualifications packages, and presentations.
Coordinate social media content and scheduling.
Create and post project updates, employee highlights, photography, short videos, and company announcements.
Assist in maintaining marketing databases and client contact information.
Help coordinate community outreach events, conferences, and networking opportunities.
Participate in developing creative marketing ideas that showcase the firm's work and culture.

Office Operations

Coordinate office supplies and vendor relationships.
Assist with company vehicle scheduling and management.
Help maintain office organization and daily operations.
Support firm-wide initiatives and special projects as assigned.

Qualifications

The ideal candidate will possess:

Excellent organizational and multitasking abilities.
Strong written and verbal communication skills.
Exceptional attention to detail.
A positive, professional, and customer-focused attitude.
Ability to prioritize multiple assignments and meet deadlines.
Strong interpersonal skills with the ability to work collaboratively.

Software & Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to quickly learn and navigate multiple software platforms.
Comfortable working with document management and project management systems.
Experience with social media platforms and content posting.
Familiarity with photo, video, and digital content management is a plus.
Graphic design or marketing software experience (Adobe Creative Suite, Canva, etc.) is beneficial but not required.

Preferred Experience

Experience in an architectural, engineering, construction, consulting, or professional services environment is preferred but not required.
Experience with contract administration or project coordination is a plus.
Interest in architecture, engineering, design, construction, or the built environment is highly desirable.

Pay: $24.00 - $36.00 per hour

Benefits:

401(k)
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Professional development assistance

Application Question(s):

Do you have experience working for an architecture or engineering firm?
Do you have experience with American Institute of Architects (AIA) software?

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in seymour, ct

Administrative, Contracts (AIA) & Marketing Coordinator

Center Coordinator

Compliance and Administrative Coordinator

Administrative Assistant / Marketing Coordinator

Scheduling Coordinator

Operations & Fleet Administrative Coordinator

Management Coordinator, Security

Office Manager / Project Coordinator

Office Coordinator - Urology Mens Health

Office Coordinator - Respiratory Care

Tax Administrative Coordinator

R&D Administrative Coordinator

26-27 CT Office Coordinator

Front Desk Receptionist/Patient Coordinator

Coordinator, Board and Finance Administration

Treatment Coordinator / Dental Receptionist

Dispatch Office Coordinator

Unit Secretary/Coordinator - Per Diem

Executive Assistant & Marketing Coordinator

Clinic Office Coordinator

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