Top 29 Office administrator Jobs in Stuart, Fl

Firm Administrator
Confidential —Jupiter, FL
- $30 - $45 an hour
- Full-time
- Mid-level
- Administrative experience
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
13d
Office Manager
Confidential —Port Saint Lucie, FL
- From $58,000 a year
- 8 hour shift
- Background check
- Dental office
- HIPAA
- Paid holidays
- Health insurance
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Medical Office Administrator / PT Aide
USA Sports Medicine —Jupiter, FL
- $17 - $22 an hour
- Full-time
- Microsoft Word
- Spanish
- Anatomy knowledge
- Health insurance
- Dental insurance
Quick Apply
4d
Business Office Manager - Assisted Living
Discovery Commons Hobe Sound —Hobe Sound, FL
- $65,000 a year
- Full-time
- Background check
- Mid-level
- Fingerprint clearance
- Paid training
- Paid holidays
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2d
Office Manager
Aycock Funeral Home Young & Prill Chapel —Stuart, FL
- Full-time
- Word processing
- Computer literacy
- Writing skills
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Part-Time Office Manager / Executive Assistant
Sailfish Solar —Palm City, FL
- From $20 an hour
- Part-time
- Microsoft Outlook
- No experience needed
- Office
- Flexible schedule
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5d
Office Manager
KPM Builder —Port Saint Lucie, FL
- $20 - $30 an hour
- Full-time
- Bilingual
- Microsoft Outlook
- Computer literacy
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3d
Office Manager (Construction)
Down to Earth Landscape & Irrigation —Stuart, FL
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
8d
Office Manager/Administrative Assistant
Infinity Custom Designs —Jupiter, FL
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- Computer literacy
- Mid-level
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Office Administrator
New Life Financial Planning —Jupiter, FL
- $24.22 - $29.17 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid training
- Flexible schedule
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Dental Office Manager/Treatment Coordinator
Palm Trails Dental —Port Saint Lucie, FL
- From $30 an hour
- Part-time
- Dental office
- HIPAA
- Mid-level
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Front Office Manager
Fusion Chiropractic Spa —Port Saint Lucie, FL
- $18 - $21 an hour
- Full-time
- Mid-level
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Office Manager
Garber Buick GMC —Fort Pierce, FL
- Urgently hiring
- Dealership
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Finance & Administration Manager
JWG Trucking LLC —Port Saint Lucie, FL
- $70,000 - $80,000 a year
- Mid-level
- Office
- Administrative experience
Quick Apply
4d
Branch Office Administrator
Edward Jones —Jupiter, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Dental Office Manager
Bartus Dentistry —Jupiter, FL
- From $30 an hour
- Full-time
- Dental office
- English
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
6d
Medical Office Manager
PCC MEDICAL HOLDINGS LLC —Stuart, FL
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- 3 years
- Clinic
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Podiatry Medical Billing Specialist and Office Manager
afas —Jupiter, FL
- $20 - $25 an hour
- Full-time
- Dental office
- HIPAA
- Administrative experience
- 401(k)
- Paid time off
Quick Apply
Business Office Director
The Lynmoore at Lawnwood —Fort Pierce, FL
- Full-time
- Background check
- Recruiting
- Fingerprint clearance
- Paid training
- Paid holidays
Quick Apply
Office Manager (Construction) — Spanish & English Required
Fidelity Custom Services —Port Saint Lucie, FL
- From $15 an hour
- Part-time
- Spanish
- Microsoft Excel
- Computer literacy
Quick Apply
13d

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office administrator jobs near stuart, fl

Firm Administrator

Confidential
Jupiter, FL

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Job Details

Full-time
$30 - $45 an hour
13 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Vendor relationship building
Employee onboarding
Computer operation
Staff supervision
Teamwork
Confidential information handling
Office activity coordination
Practice management software
Administrative experience
Data entry
Organizational skills
Front desk
New hire orientation
Productivity software
Financial management
Onboarding process management
Office record organization

Full Job Description

We are an established and growing personal injury law firm based in Jupiter, Florida. The Firm Administrator owns the day-to-day operation of the firm. You are responsible for human resources, marketing coordination, case intake support, office facilities, and team supervision. You report directly to the Managing Partner and serve as the operational backbone of the office — the person who ensures everything runs smoothly!

This role replaces and consolidates several functions previously handled by multiple people. We are looking for one exceptional person who can do it all — and do it well.

Key Responsibilities

Financial Administration

Process and pay all operating bills and vendor invoices as they come in via credit card or QuickBooks.
Print trust and operating checks; manage check disbursements at case closing.
Deposit all incoming checks into the firm’s operating and trust accounts; record deposits in QuickBooks.
Reconcile settlement disbursements at closing: verify zero balance, confirm ACH transfers to clients, track provider and lien holder payments.
Order checks as needed; maintain adequate supply of all check stock.
Manage vendor relationships: maintain a vendor contract log, track renewal dates, and ensure all bills are paid on time.

Human Resources

Own the employee onboarding process: new hire paperwork, workspace setup, system access, benefits enrollment, and first-week orientation.
Coordinate with the firm’s insurance broker to set up and manage health, dental, and vision benefits for all employees.
Assist with 401(k) plan administration including annual compliance requirements and employee enrollment.
Maintain accurate PTO tracking for all employees; flag any discrepancies.
Maintain employee files: document all performance events, disciplinary conversations, and review outcomes.
Manage the employee handbook: distribute to new hires and update as policies change.

Settlement Administration

Print ACH forms and closing statements as reference for disbursement.
Coordinate transfer of funds from trust account to operating account for legal fees and case costs.
Fill out trust check requests to medical providers and lien holders.
Confirm whether the case was funded by a litigation finance company and account for payoff accordingly.
Initiate ACH transfers to clients at disbursement.
Verify QuickBooks accounting tab shows a zero balance before closing the file.

Marketing & Client Experience

Oversee the firm’s social media and content output: review and approve posts and blogs before publication; serve as the liaison with the marketing agency.
Attend meetings with third-party marketing vendors (SEO, social media, video production).
Send birthday cards with a small gift to clients monthly; send get-well cards to clients undergoing surgery.
Coordinate firm events: holiday parties, team outings, client appreciation events, and swag giveaways.
Manage promotional item inventory: order swag, branded materials, and office stationery as needed.
Drive Google review acquisition: coordinate with paralegals post-settlement to request reviews; track monthly

Office & Facilities Management

Maintain and update trial binders for all attorneys; update immediately when trial orders or schedules change.
Manage office supplies, breakroom inventory, and overall office presentation.
Coordinate with facilities vendors: cleaning service, IT support, water system, building management.
Manage the storage unit: drop off and retrieve trial materials, replenish swag inventory.
Manage the conference room calendar and Zoom account access.
Answer phones as needed; triage and route calls professionally.
Maintain the firm’s SOP library: document processes as they are defined or updated and distribute to relevant team members.

What We’re Looking For

✔ Required

Minimum 3 years of office management experience, preferably in a law firm or professional services environment
Demonstrated experience handling financial administration: QuickBooks, accounts payable, check processing, or trust accounting
Experience with HR functions: onboarding, benefits coordination, employee relations, and personnel documentation
Strong computer skills: Microsoft Office, QuickBooks, and ability to learn legal practice management software (FileVine)
Exceptional organizational skills — you manage multiple priorities without dropping anything
Professional written and verbal communication
Maturity, discretion, and sound judgment — you handle confidential information without exception
Ability to work independently and make decisions without being told what to do

★ Preferred

Prior experience in a plaintiff personal injury law firm
Familiarity with FileVine, Lead Docket, or similar legal case management software
Experience with trust accounting and settlement disbursements
Background in marketing coordination or vendor management
Experience managing a small team or supervising administrative staff
Notary Public certification (or willingness to obtain)

Who You Are

You are someone who walks into a room and immediately understands what needs to happen. You don’t wait to be told. You don’t ask permission for things that are clearly within your authority. You communicate directly, follow through on everything, and take pride in the fact that the office runs well because of you.

You are professional and polished in every interaction — with clients, vendors, opposing counsel, and your own team. You handle confidential financial and client information with absolute discretion. You are not rattled by a fast-moving legal environment, shifting priorities, or an attorney who needs something done in the next 10 minutes.

You bring maturity to the role. You can deliver difficult feedback, navigate interpersonal dynamics, and represent the firm’s values without being reminded to do so.

What We Offer

Competitive salary: $55,000 – $80,000 based on experience
Health, dental, and vision insurance
401(k) with employer contributions (after 90 days)
Paid time off and courthouse holidays
A collaborative, high-performing team that takes care of each other
Real ownership and authority in your role — no micromanagement
Direct access to firm leadership and a clear path to grow with the firm

How to Apply

Submit your resume and a brief cover letter explaining why you are the right person for this role. We are not looking for a generic application — tell us specifically what you have managed, what you have built, and what makes you the person who will run this office the way it needs to be run.

Applications without a cover letter will not be considered.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected characteristic.

Pay: $30.00 - $45.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in stuart, fl

Firm Administrator

Office Manager

Medical Office Administrator / PT Aide

Business Office Manager - Assisted Living

Office Manager

Part-Time Office Manager / Executive Assistant

Office Manager

Office Manager (Construction)

Office Manager/Administrative Assistant

Office Administrator

Dental Office Manager/Treatment Coordinator

Front Office Manager

Office Manager

Finance & Administration Manager

Branch Office Administrator

Dental Office Manager

Medical Office Manager

Podiatry Medical Billing Specialist and Office Manager

Business Office Director

Office Manager (Construction) — Spanish & English Required

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