Top 328 Administrator Jobs in Tacoma, Wa

Office Administrator
Reed Trucking & Excavating, Inc. —Tacoma, WA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- OSHA
- Customer service
Quick Apply
Quality Administrator
Art Brass Aerospace Finishing, Inc —Seattle, WA
- $22 - $24 an hour
- Full-time
- Mid-level
- Analysis skills
- Continuous improvement
- Health insurance
- Dental insurance
Quick Apply
10d
Bankruptcy Paralegal / Case Administrator
Office of Chapter 13 Trustee, W.D.W.A. —Ruston, WA
- $65,000 - $72,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Free parking
- Disability insurance
Quick Apply
5d
Client Experience Coordinator
Seneschal Family Office —Tacoma, WA
- $31.25 - $38.46 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Paid parental leave
- Health savings account
Quick Apply
11d
Program and Support Associate
Washington Center for Nursing —Tukwila, WA
- $70,000 - $78,000 a year
- Full-time
- Background check
- Management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Land Planner/Administrative Support
CES NW Inc —Puyallup, WA
- $22 - $30 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
1d
Bilingual Community outreach chiropractic wellness clinic- admin assist
Roxbury Spine and Wellness Clinic —Seattle, WA
- $60,000 - $80,000 a year
- 8 hour shift
- Spanish
- Sales
- Salesforce
- Profit sharing
- Paid training
Quick Apply
Nursing Home Administrator (NHA)
Confidential —Seattle, WA
- $175,000 - $275,000 a year
- Full-time
- Skilled nursing facility
- Nursing home
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Confidential —Sumner, WA
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
10d
Executive Assistant
Business Impact NW —Tukwila, WA
- $70,000 - $75,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Customer service
- Commuter assistance
- Health savings account
Quick Apply
9d
Nursing Home Administrator (NHA)
Confidential —Tacoma, WA
- $175,000 - $275,000 a year
- Full-time
- Skilled nursing facility
- Nursing home
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
PDM Admin
Averro —Tukwila, WA
- $35 - $40 an hour
- Contract
- Background check
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Bilingual Administrative Assistant (Mandarin/English) - AI Trainer
DataAnnotation —Kent, WA
- From $25 an hour
- Part-time
- Remote
- Writing skills
- English
- Research
Quick Apply
Concierge-Administrative Assistant
White River Assisted Living and Memory Care —Enumclaw, WA
- $22 - $26 an hour
- Full-time
- Basic math
- Office
- Microsoft Office
Quick Apply
4d
Administrative Assistant(Mandarin&English)
Haidilao Hot Pot —Tukwila, WA
- $22 - $25 an hour
- Full-time
- Spanish
- No education required
- English
- Health insurance
- 401(k) matching
Quick Apply
Subcontract Administrator III
System One —Kent, WA
- $60 - $80 an hour
- Contract
- 5 years
- Organizational skills
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Leasing Agent & Administrative Assistant
Sensible Home Management —Federal Way, WA
- $22 - $24 an hour
- Part-time
- Hybrid work
- Mid-level
- Office
- Administrative experience
Quick Apply
Senior Vice President, Platform Leader, Northwest
Trucordia —Seattle, WA
- Full-time
- Hybrid work
- Finance
- Bachelor's degree
- Recruiting
- Health savings account
- AD&D insurance
Quick Apply
Deputy Chief Financial Officer
Port of Seattle —Seattle, WA
- $230,848 - $312,324 a year
- Full-time
- Office
- Residential
- Finance
- Dental insurance
- Tuition reimbursement
Administrative and Management Support Analyst (Naples, Italy)
Planate Management Group —Seattle, WA
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply

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administrator jobs near tacoma, wa

Office Administrator

Reed Trucking & Excavating, Inc.
Tacoma, WA

Quick Apply

Job Details

Full-time
$30 - $50 an hour

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
QuickBooks
Data entry
Organizational skills
Front desk
Customer support
Productivity software
Proofreading

Full Job Description

Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to contribute to a professional, fast-paced setting while developing valuable office management experience.

Responsibilities

Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Excel, Heavy Job, and Microsoft Office
Assist with bookkeeping duties using QuickBooks and support basic financial record reconciliation
Support office management activities such as ordering supplies, maintaining inventory, and overseeing general cleanliness and organization
Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Prepare submittals to present at PreCon; Project Schedule, Traffic Control, SPCC Plan, TESC Plan, SWPPP, etc.
Expedite Submittals from subcontractors
Prepare and track project quantities
Prepare subcontractor “New Project” package; Contract, Letter of Intent, Insurance requirements, form required, etc.
Prepare Equipment rate sheet
Prepare Labor rate sheet
Create record of materials on all items to be submitted to owner
Create new project in Quick Books, Heavy Job, Internal spreadsheet, etc.
Order Insurance and licenses per job specific requirements
File intent and affidavits on the L&I Site
Maintain annual renewal of Reed Trucking licenses
Track renewals of employee & owner certifications
Provide Foreman with updated: Truck Binders per job; with OSHA & WA State, Federal required posters. Current Project Site Safety Plan-Hospital location
Enter Subcontractor Invoices – verify Application for payment
Prepare and track progress payment project quantities
Collect conditional and unconditional waivers from subcontractors along with finals at the end of projects
Monthly Excise Taxes
Quarterly City B & O Taxes
Payroll through Heavy Job and Quick Books Desktop
Certified payroll on L&I and LCP Tracker
EIC Audit on B2G
Apprentice tracking
Retainage tracking

· Monthly Bank Collateral Reports

· Fleet registration and insurance cards

· 2290 form

· Reconcile credit cards in Quick Books

· Pay Credit Card Online

· Receive payments / Record Deposits in Quick Books

· Create invoices for cities / Districts

· Create invoices for Truck Rental

· Track payments from Truck Rental

Qualifications

Proven experience in office administration or clerical roles with a strong background in customer service and support functions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Heavy Job
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment
Experience with Public Works jobs for cities and counties.

Join us as an Office Administrator to play a key role in maintaining an efficient office environment while supporting our team’s success. Your organizational prowess combined with your friendly demeanor will help create a welcoming atmosphere for everyone who walks through our doors.

Pay: $30.00 - $50.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in tacoma, wa

Office Administrator

Quality Administrator

Bankruptcy Paralegal / Case Administrator

Client Experience Coordinator

Program and Support Associate

Land Planner/Administrative Support

Bilingual Community outreach chiropractic wellness clinic- admin assist

Nursing Home Administrator (NHA)

Office Administrator

Executive Assistant

Nursing Home Administrator (NHA)

PDM Admin

Bilingual Administrative Assistant (Mandarin/English) - AI Trainer

Concierge-Administrative Assistant

Administrative Assistant(Mandarin&English)

Subcontract Administrator III

Leasing Agent & Administrative Assistant

Senior Vice President, Platform Leader, Northwest

Deputy Chief Financial Officer

Administrative and Management Support Analyst (Naples, Italy)

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