Top 77 Administrative coordinator Jobs in Valencia Ca

Administrative Project Coordinator
Paul Davis Restoration of Santa Clarita , CA —Santa Clarita, CA
- $28 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid training
- Paid holidays
Quick Apply
Office Coordinator (Front Office + Billing)
Modern Support Services —Encino, CA
- From $70,000 a year
- Full-time
- Mid-level
- Office
- Associate's degree
- Paid time off
- Vision insurance
Quick Apply
Service Administrative Coordinator
Tecta America —Van Nuys, CA
- From $29 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Profit sharing
- Health insurance
Quick Apply
Administrative Coordinator
NVISION Eye Centers —Westlake Village, CA
- $18 - $23 an hour
- Full-time
- Mid-level
- High school diploma or GED
Billingual English/ Spanish Staffing Coordinator
The Caring Connection Home Care —Granada Hills, CA
- $21 - $22 an hour
- Urgently hiring
- Spanish
- Computer literacy
- English
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to VP / Construction Project Coordinator
Blvd Electric Inc —Woodland Hills, CA
- $20 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Medical Front Office Coordinator-Agoura Hills
Vargo Physical Therapy —Agoura Hills, CA
- $18 - $23 an hour
- Full-time
- Spanish
- Mid-level
- Bachelor's degree
- Profit sharing
- Paid holidays
Quick Apply
HR Assistant / Office Coordinator (Part-time)
Intelligent Fire Systems Solutions Inc —Van Nuys, CA
- $22 - $26 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Paid time off
Quick Apply
12d
Administrative Coordinator
Sprouts Farmers Market —Woodland Hills, CA
- $19.50 - $29.15 an hour
- 8 hour shift
- 18 years or older
- Microsoft Outlook
- Sanitation
- Paid parental leave
- Health savings account
Administrative Coordinator - Marketing
Premier America Credit Union —Chatsworth, CA
- $27 - $34 an hour
- Full-time
- Marketing
- 5 years
- Office
- Health savings account
- Paid holidays
7d
Administrative Coordinator
Saunders Electric —Van Nuys, CA
- $24 - $28 an hour
- Full-time
- Spanish
- Microsoft Outlook
- English
- AD&D insurance
- Paid time off
Quick Apply
Office Coordinator (Bilingual - Spanish)
Maxim Healthcare —Valencia, CA
- $23 - $24 an hour
- Full-time
- Spanish
- HIPAA
- Office
- Profit sharing
- Commuter assistance
Quick Apply
Office & Administrative Coordinator
Anchor Loans, LP —Thousand Oaks, CA
- $25 an hour
- Full-time
- Hospitality
- Google Workspace
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Senior Administrative Coordinator
Turrow/McParlane Associates(TMA) —Moorpark, CA
- Mid-level
- 3 years
- Administrative experience
Business Office Coordinator
Sunrise Senior Living —Simi Valley, CA
- Full-time
- Mid-level
- Office
- Supervising experience
- Paid holidays
- Health insurance
7d
Office Coordinator
Maxim Healthcare —Sherman Oaks, CA
- $24 - $25 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
4d
Dental Receptionist/ Treatment Coordinator
Elite Endo Valencia —Valencia, CA
- $19 - $27 an hour
- Full-time
- Spanish
- Dental office
- Microsoft Excel
- Free parking
- Opportunities for advancement
Quick Apply
Factory Office Coordinator
Shades By Matiss —Los Angeles, CA
- $21 - $23 an hour
- Full-time
- Computer literacy
- ERP systems
- Office
- Health insurance
- 401(k)
Quick Apply
Front Office Coordinator
Mindpath Health —Calabasas, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
10d
OFFICE COORDINATOR
Express MSO LLC —Northridge, CA
- Full-time
- Mid-level
- Office
Quick Apply

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Administrative Project Coordinator

Paul Davis Restoration of Santa Clarita , CA -
Santa Clarita, CA

Quick Apply

Job Details

Full-time
$28 an hour

Benefits

Paid training
Paid holidays
Tuition reimbursement
Paid time off
Opportunities for advancement

Qualifications

Project team coordination
Office supply management
Office activity coordination
Client onboarding
Accounts receivable management
Project documentation
Phone communication
Construction schedule coordination
Intake
Operations coordination
Service scheduling
Restoration industry experience
Coordinating building projects
Team scheduling
Mid-level
Lead Conversion
Administrative experience
Managing clients in a customer support role
Dispatching
Construction resource coordination
Employee data management
Resource scheduling coordination
Customer engagement
Compliance documentation
Coordinating with insurance clients
Schedule creation
Productivity software
Communication skills
Technical Proficiency
Employee record maintenance

Full Job Description

Benefits:

Free uniforms
Paid time off
Competitive salary
Opportunity for advancement
Training & development
Tuition assistance

What This Role Is

As the premier Property Restoration experts, at Paul Davis, we help homeowners and businesses recover after damage from events like water leaks, fires, mold, and storms—handling everything from emergency cleanup to full reconstruction.

When something goes wrong in a home or building, it’s stressful, urgent, and often confusing. Our job is not just to fix the damage—but to guide our customers through the entire process.

This role is the central hub of that process. You will own the customer journey from first call through project completion—ensuring every client feels informed, supported, and confident in choosing Paul Davis.

You will also serve as the internal bridge between all teams—maintaining office operations and keeping Mitigation, Contents, Reconstruction, and Accounting aligned and moving efficiently.

This role plays a critical part in ensuring jobs are executed efficiently, documentation is complete, and company performance standards are consistently met.

What You’ll Be Responsible For (Job Responsibilities)

Administrative Coordination & Office Support

Serve as the administrative hub of the office, ensuring information, documentation, and communication flow smoothly throughout the organization
Answer and direct all inbound office calls professionally and efficiently
Complete intake, file creation, and data entry for all new jobs
Maintain organized digital filing systems, job files, and office records
Coordinate office supplies, administrative needs, and general office organization
Maintain all employee and subcontractor documentation and personnel records
Support billing, collections, and accounts receivable efforts

Customer Service & Communication

Serve as a primary point of contact for customers throughout the job process

Handle all inbound office calls including leads, and new job opportunities

Educate customers on our services, processes, and value to help convert leads
Provide proactive updates to customers to ensure they feel informed and supported
Handle customer questions, concerns, and requests with professionalism and urgency

Project & Program Coordination

Coordinate communication between Mitigation, Contents, and Reconstruction teams
Assist with scheduling, dispatching, and resource coordination
Proactively monitor job progress to help keep projects moving forward
Maintain a strong understanding of insurance carrier requirements, TPA guidelines, and service level agreements (SLAs)
Support program compliance, documentation requirements, and scorecard performance across insurance and TPA programs
Assist in maintaining accurate job documentation required for approvals, billing, and payment

What Success Looks Like

Phones are answered professionally, customers receive timely responses, and important information is routed accurately
Job files, documentation, and records are correctly organized and maintained
Customers feel informed, supported, and confident throughout the process
Strong communication exists between internal teams and customers
Jobs move smoothly between departments with minimal communication gaps
Insurance carrier, program, and TPA requirements are completed accurately
The office runs efficiently, administrative tasks are completed consistently, and team members can rely on you for support
Increased success rate and attachment rate on inbound job opportunities
High compliance scorecards are maintained across TPA and insurance programs

Who You Are (Qualifications)

Experienced in administrative, customer service, or similar support roles
Professional, personable, and comfortable speaking with customers, vendors, and team members throughout the day
Highly organized with strong attention to detail and follow-through
Dependable and reliable. You are prepared to complete tasks accurately and timely
Strong communicator with excellent phone etiquette and written communication skills
Able to learn new software, systems, and processes quickly and retain training effectively
Comfortable managing multiple priorities in a fast-paced environment
Naturally proactive and willing to take initiative when problems arise
Customer-focused with a positive, service-oriented attitude
Tech-capable and proficient with Microsoft Office and web-based software systems

Preferred Qualifications

Experience in construction, restoration, or similar service-based industries
Experience coordinating schedules, projects, or service work
Experience working with insurance carriers, TPAs, or compliance-driven environments

Preferred Qualifications

Experience in construction, restoration, property management, insurance, or similar service-based industries
Experience coordinating schedules, projects, or service work
Experience working with insurance carriers, TPAs, or compliance-driven environments

Why Join Us

At Paul Davis, we help people rebuild their homes and properties after disasters causing water, wind or fire damage—and we take that responsibility seriously.

You’ll be part of a team that:

Values ownership, accountability, and growth

Invests in people, not just roles

Is building something scalable and best-in-class

This is not just an admin role—it’s a career path into operations, project management, or leadership.

Compensation & Benefits

Competitive hourly pay (based on experience)

Paid Holidays, Vacation and Sick time

Paid training and development

Clear growth path within the organization

Exciting team culture and strong leadership support

Quick Apply

Refine Your Search

administrative coordinator jobs in valencia ca

Administrative Project Coordinator

Office Coordinator (Front Office + Billing)

Service Administrative Coordinator

Administrative Coordinator

Billingual English/ Spanish Staffing Coordinator

Executive Assistant to VP / Construction Project Coordinator

Medical Front Office Coordinator-Agoura Hills

HR Assistant / Office Coordinator (Part-time)

Administrative Coordinator

Administrative Coordinator - Marketing

Administrative Coordinator

Office Coordinator (Bilingual - Spanish)

Office & Administrative Coordinator

Senior Administrative Coordinator

Business Office Coordinator

Office Coordinator

Dental Receptionist/ Treatment Coordinator

Factory Office Coordinator

Front Office Coordinator

OFFICE COORDINATOR

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