Top 31 Secretary Jobs in Whitefish, Mt

Front Office Assistant
Denman Construction —Whitefish, MT
- $21 - $25 an hour
- Part-time
- Office
- Data entry
- In-person
- Health insurance
- 401(k)
Quick Apply
10d
Administrative Assistant
[email protected] —Whitefish, MT
- $14.61 - $29.64 an hour
- Temporary
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Writing skills
- Flexible schedule
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10d
Administrative Assistant
Firefly Children's Center —Columbia Falls, MT
- $20 - $25 an hour
- Full-time
- Background check
- Research
- Microsoft Office
- Paid time off
- Flexible schedule
Quick Apply
Executive Administrative Assistant - Part-Time
LC Staffing —Kalispell, MT
- $20 - $25 an hour
- Call employer
- Mid-level
- Office
- In-person
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Montana
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Administrative Assistant - Full Time
National Parks Realty Forbes Global Properties —Whitefish, MT
- $20 - $23 an hour
- Full-time
- Google Workspace
- Word processing
- Research
- Paid time off
Quick Apply
3d
Substitute School Secretary
WHITEFISH SCHOOL DISTRICT —Whitefish, MT
- Contract
- School experience
- Office
- High school diploma or GED
10d
Branch Office Administrator
Edward Jones —Kalispell, MT
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Lead Spa Receptionist
AVERILL HOSPITALITY EMPLOYMENT —Whitefish, MT
- $22 an hour
- Weekends as needed
- Serving
- Entry level
- Resort
- Paid holidays
- Paid time off
Quick Apply
Executive Assistant
Glacier National Park Conservancy —Columbia Falls, MT
- $25 an hour
- Full-time
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Administrative Assistant
HUB International —Kalispell, MT
- Online Application
- Hybrid work
- Microsoft Outlook
- Inventory management
- Computer literacy
- Wellness program
- Paid parental leave
Receptionist - State Farm Agent Team Member
Sandra Goode-Long - State Farm Agent —Kalispell, MT
- $40,000 - $48,000 a year
- Full-time
- Office
- Administrative experience
- Communication skills
- Paid time off
- Opportunities for advancement
Quick Apply
Weekend Receptionist
Mountain View Health and Rehabilitation —Whitefish, MT
- $16 - $18 an hour
- Full-time
- Nursing home
- Entry level
Quick Apply
Executive Assistant
Greater Valley Health Center —Kalispell, MT
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
Quick Apply
Customer Service Specialist
Loren's Auto Repair —Kalispell, MT
- $18 - $23 an hour
- Full-time
- In person
- Computer literacy
- Driver's License
- Typing
- Health insurance
- 401(k)
Quick Apply
Front Desk Agent
Hyatt Studios —Kalispell, MT
- $20 - $23 an hour
- Part-time
- Bilingual
- Google Workspace
- Inventory management
- Flexible schedule
Quick Apply
3d
Front Desk Staff
Fuel Fitness and Nutrition —Kalispell, MT
- From $14 an hour
- Part-time
- Google Workspace
- Administrative experience
- Organizational skills
Quick Apply
Sales Assistant
Hayden Homes LLC —Kalispell, MT
- $16 - $18 an hour
- Part-time
- Background check
- Administrative experience
- High school diploma or GED
Quick Apply

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Front Office Assistant
Denman Construction —Whitefish, MT
Maintains tidiness of the front desk, lobby, conference room and kitchen so it is presentable for guests (including coffee preparation and dishwasher loading/…
$21 - $25 an hour
Quick Apply
10d
Executive Administrative Assistant - Part-Time
LC Staffing —Kalispell, MT
This role includes managing schedules, preparing correspondence, handling client inquiries, and coordinating meetings and calls.
$20 - $25 an hour
Quick Apply

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Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. We’ll give you the support you need.
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Front Office Assistant

Denman Construction
Whitefish, MT

Quick Apply

Job Details

Part-time | Full-time
$21 - $25 an hour
10 days ago

Benefits

Health insurance
401(k)
Paid time off
401(k) matching

Qualifications

Teamwork
Internal controls
Filing
Executive administrative support
Attention to detail
Productivity software
Time management

Full Job Description

Reports to: VP Of Finance/HR and Operations Manager

Job Type: Schedule to be determined upon hiring; Part Time or Full Time with coverage between Monday-Thursday 7:45- 5:00, Friday 7:45-noon

Starting Wage: $21.00-$25.00 DOE

Who we are: Denman Construction is a hard-working, professional, family-owned & operated custom residential home builder that has operated in the Flathead Valley for over 40 years. We are continually growing and strive to provide a high level of quality and service through planning, organization and teamwork while adhering to our core values of Integrity, Humility, Care, Excellence & Commitment.

Mission: “We are devoted to creating exceptional client experiences through trusted, lifelong relationships. From design to completion and beyond, our dedicated team guides each decision with quality and integrity at every step.“

Who you are: Friendly & professional, with a strong initiative to go above and beyond for the benefit of our clients and our team

- You have a positive attitude and a strong administrative background

- You can adhere to our Core Values and understand the big picture

- You are a self-starter with a strong work ethic that enjoys working at a faster pace than average, but can also take initiative and adapt during down time

- You have prior experience in accounts payable

- You have the ability to work both independently and to assist the team

- You are very organized and have attention to detail with consistent follow-through

- You have the ability to multitask, while prioritizing responsibilities and deadlines

- You are eager to learn and grow with us, with a strong customer service-minded attitude

Who we are together: A purpose driven team, working together to provide our clients with an exceptional client experience from start to finish.

What you will do: Serve as the point person on the following responsibilities (categories in order of priority, but with % being amount of time in a day spent)

Client Experience (5%)

Maintaining a professional yet welcoming and inclusive environment

· Answering the phone and routing callers to the appropriate in-office or field employee

· Greeting walk-in clients, subcontractors and guests with a smile and assisting them as needed

General Office Admin (45%)

Maintains tidiness of the front desk, lobby, conference room and kitchen so it is presentable for guests (including coffee preparation and dishwasher loading/unloading)
Manages incoming and outgoing correspondence, including emails, mail and packages
Mail/bank/errand runs
Light data entry, filing, copying, and general office responsibilities
Manages, orders, and maintains inventory of office supplies and equipment
Oversees coordination of outside cleaning service
Assists team members with conference room scheduling and meeting setup

Financial Assistance (45%)

· Purchase order & Accounts Payable Data entry from BuilderTrend to SAGE

· Verify PO’s for accuracy to billing, research discrepancies

· Work with Project Manager’s, Vendors, Subcontractors for billing questions

· Electronic invoice collecting and uploading

· Subcontractor Lien Waiver & Insurance Tracking

· Update Accounting System with New Vendor information

· Update Charge on Account List and submit to Credit Vendors

· Update Cenex Account List and Usage Log

· Assist with Sub/Supplier check distribution and tracking list

· Assist with Vehicle Registrations & software subscriptions

· Assist with Vendor Payments by Credit Card

· Create New Client Binders

· Update Client List & Project Checklist

· Assist with document preparation for billing meetings

· Assist with client billing and copying/filing client invoices & documents

· Support VP of Finance

HR (5%)

· Employee recognition – birthdays/anniversaries

· Maintain employee phone list and distribute as updated

· Maintain new hire paperwork packets and distribute to new employees

· Assist with onboarding of new employees (paperwork, office administration)

Assist team in planning and executing company events

Additional projects and tasks as assigned by team members

Required Qualifications:

Minimum 3 years of Administrative Experience
Strong organizational and planning skills
Solid skills in enforcing internal controls and procedures
Excellent communication (verbal & written) skills with solid documentation
Proficient in MS Office and ability to become familiar with new software and office equipment
Proven office administrative experience
Knowledge of office responsibilities, systems, and procedures
Excellent time management skills and ability to multitask and prioritize responsibilities
Strong attention to detail and problem solving skills

Pay: $21.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in whitefish, mt

Front Office Assistant

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant - Part-Time

Military Service - U.S. Air National Guard, Administration

Administrative Assistant - Full Time

Substitute School Secretary

Branch Office Administrator

Lead Spa Receptionist

Executive Assistant

Administrative Assistant

Receptionist - State Farm Agent Team Member

Weekend Receptionist

Executive Assistant

Customer Service Specialist

Front Desk Agent

Front Desk Staff

Sales Assistant

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