Top 211 Office administrator Jobs in Willingboro Nj

Operations & Administrative Coordinator | In-Office
Visionary Brands, Inc. —West Berlin, NJ
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Full Charge Bookkeeper/Office Manager
Technology Firm —Marlton, NJ
- From $19 an hour
- Part-time
- Customer service
- Mid-level
- Office
- Paid time off
- Flexible schedule
Quick Apply
Office Administrator & Data Assistant
Severino Pasta —Westampton, NJ
- $19 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
Office Administrator & Bookkeeper
Almond Glass Works, Inc —Collingswood, NJ
- $25.83 - $31.11 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
4d
Office Manager/Administrative Assistant
JBM Planning and Consulting LLC —Bordentown, NJ
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Office Operations Coordinator
Merksamers Energy Resources —Willingboro, NJ
- $17 - $25 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
4d
Front Office Clerk and Receptionist
SOLUTIONS ELECTRONICS LLC —Pemberton, NJ
- $15 - $20 an hour
- Part-time
- Background check
- Computer literacy
- Pass drug screening
- Dental insurance
Quick Apply
1h
Office Coordinator / Scheduler
Always Best Care Senior Services - Greater South Jersey —Marlton, NJ
- Part-time
- Computer literacy
- Mid-level
- Office
Office Administrator / Transaction Coordinator
Garden State Properties Group —Cherry Hill, NJ
- Part-time
- Mid-level
- Office
- Real Estate License
Quick Apply
Receptionist/Office Manager
Volunteers of America Delaware Valley —Collingswood, NJ
- $50,000 a year
- Microsoft Excel
- Inventory management
- Mid-level
9d
Administrative Assistant to the Office Manager (Unicorn Needed!)
Market Street Group, LLC —Camden, NJ
- $17 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 11+ years
Quick Apply
Office Manager – Substance Use Facility
Steps to Health and Wellness/Holistic Healing & Wellness —Cherry Hill, NJ
- $20 - $25 an hour
- Part-time
- Administrative experience
- Clinic
- Front desk
Quick Apply
4d
Part Time Office Administrator
PRD Management, Inc. —Trenton, NJ
- $18 - $20 an hour
- Part-time
- Background check
- Inventory management
- Office
- 401(k)
- Paid time off
Quick Apply
3h
Client Coordinator/Office Manager
Serenium Therapy & Wellness —Cherry Hill, NJ
- $50,000 - $60,000 a year
- Full-time
- Mid-level
- Administrative experience
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
11d
Office Administrator
iHeartMedia, Inc. —Philadelphia, PA
- Online Application
- Microsoft Excel
- Research
- Office
- Paid holidays
- Health insurance
ReceptionistOffice Manager
Volunteers of America Delaware Valley —Camden, NJ
- Microsoft Excel
- Sanitation
- Mid-level
Quick Apply
4d
Office Manager / Assistant Controller
Burlington Kia —Burlington, NJ
- $75,000 - $85,000 a year
- Full-time
- Dealership
- Mid-level
- 3 years
- Paid holidays
- Paid time off
Quick Apply
10d
Sr. Administrative Coordinator
SYNERGY HomeCare —Bordentown, NJ
- Part-time
- Mid-level
- Office
- Bachelor's degree
- Paid holidays
- Retirement plan
Quick Apply
5d
Office Manager
Green Tree School & Services —Philadelphia, PA
- Full-time
- 5 years
- Office
- Bachelor's degree
- Health savings account
- Paid holidays
Quick Apply
10d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —New Jersey
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English

I want to receive the latest job alert for office administrator in willingboro nj

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administrator jobs near willingboro nj

Operations & Administrative Coordinator | In-Office

Visionary Brands, Inc.
West Berlin, NJ

Quick Apply

Job Details

Full-time
11 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Confidential information handling
Google Sheets
Google Docs
Google Drive
Financial records management
Financial record maintenance
QuickBooks
Data entry
File organization

Full Job Description

Visionary Brands is a family-owned eCommerce company specializing in aftermarket automotive accessories, with over 20 years in business. Our close-knit team of approximately 20 employees supports several well-known automotive brands, including LEDGlow, GlowShift, and MaxTow.

We're seeking a dependable, highly organized Operations & Administrative Coordinator to support our day-to-day business operations, working directly with our CEO. This is a full-time, in-office position based in West Berlin, NJ, that combines operational support, bookkeeping, administrative coordination, and event planning — from entering daily sales and maintaining organized digital records to coordinating projects in Basecamp, preparing employee documentation, and planning company events. Because we're a small team, you'll wear many hats, contribute across multiple areas of the business, and have the opportunity to make a meaningful impact as business needs evolve.

This role is ideal for someone who enjoys bringing order to busy days, takes pride in accuracy and organization, and thrives in a collaborative, fast-paced office environment.

Key Responsibilities

Projects & Administration

Coordinate day-to-day office operations, including visitor schedules, company calendars, outgoing mail and checks, and occasional errands
Provide administrative support to leadership by drafting correspondence, proofreading documents, and preparing meeting materials
Coordinate our project sprint process in Basecamp — entering assigned projects, collecting status updates from team members, maintaining completion metrics, and distributing sprint status confirmations
Attend meetings, take minutes, and distribute recaps with action items
Order and maintain office supplies, snacks, and refreshments

Financial Recordkeeping

Enter daily sales summaries from each of our sales platforms into QuickBooks Enterprise
Manage weekly accounts payable, including ACH payments and check preparation for multiple business entities
Review employee time records, prepare payroll information, and coordinate bi-weekly payroll processing
Download and organize sales tax reports, filings, and supporting documentation
Scan and digitize printed receipts, including those for affiliated rental businesses
Maintain the company's digital filing system, keeping records accurate, organized, and easy to find
Coordinate inbound international shipments with our customs broker, tracking delivery dates and maintaining shipment records

People & Events

Assist with recruiting and onboarding — job postings, interview scheduling, reference checks, and new hire documentation
Prepare and finalize HR documentation, including performance reviews formatted from manager notes, employment letters, policy updates, and employee communications
Plan and coordinate company-wide events — including Bring Your Child to Work Day, Employee Appreciation Day, the Holiday Party, and Cyber Monday Meals — handling all vendor coordination, catering, invitations, RSVPs, and logistics
Coordinate employee recognition and milestone celebrations, including birthdays, employment milestones, and baby showers

Qualifications

3+ years of experience in office administration, operations coordination, bookkeeping support, executive assistance, or a similar role
Comfortable working in QuickBooks Enterprise Desktop for bookkeeping, accounts payable, and financial recordkeeping
Proficient in Google Workspace (Gmail, Sheets, Docs, Drive, and Calendar)
Excellent organizational skills and follow-through — you keep a lot of moving pieces on track without dropping the ball
Strong written communication skills for recaps, correspondence, and employee communications
High level of accuracy with data entry, financial recordkeeping, and digital filing
Self-motivated and dependable, with sound judgment to prioritize competing deadlines, work independently, and know when to seek guidance
Genuine enthusiasm for planning events and creating a positive employee experience
Ability to handle confidential financial and employee information with discretion

Preferred Experience

Experience organizing events, celebrations, or group activities — through work, volunteering, or personal life. We're looking for someone who enjoys planning, sweats the details, and takes pride in creating memorable experiences
Experience with Basecamp or similar project management software
Experience using AI tools to enhance productivity, with the critical thinking and fact-checking to ensure accuracy
Comfortable creating simple flyers, invitations, or presentations in Canva or similar tools

Job Details

Schedule: Monday–Friday, full-time (40 hrs/week), typically 8:00 AM–4:30 PM; occasional flexibility is required for company events
Location: On-site in West Berlin, NJ
Reports to: CEO, Vice President & Director of Operations

Full-Time Benefits

Paid Time Off after 60 days (includes vacation, sick time, and holidays)
Medical, Dental, Vision, and Life Insurance after 60 days
401(k) Plan with Safe Harbor Match
- 100% of the first 3% of salary deferral
- Plus 50% of the next 2

Pre-Employment Requirements

All applicants must be able to pass pre-employment testing, including a background check and drug screening.

Check Out Our Brands

LEDGlow Lighting, LLC - A leader in automotive LED lighting kits, providing customers with unique interior and exterior vehicle lighting styles.

GlowShift Gauges, LLC - Distinctive aftermarket gauges that allow customers to create a custom vehicle look while monitoring critical performance metrics.

MaxTow Performance, LLC - An extension of GlowShift offering innovative aftermarket gauges designed specifically for diesel trucks.

Why Join Visionary Brands

This is an opportunity to work with an established, innovative automotive company that values teamwork, creativity, and the contributions of every employee. As a growing eCommerce business, we offer a fast-paced environment where employees play an important role in the success of our brands and customer experience.

Visionary Brands, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, or any other characteristic protected by law.

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in willingboro nj

Operations & Administrative Coordinator | In-Office

Full Charge Bookkeeper/Office Manager

Office Administrator & Data Assistant

Office Administrator & Bookkeeper

Office Manager/Administrative Assistant

Office Operations Coordinator

Front Office Clerk and Receptionist

Office Coordinator / Scheduler

Office Administrator / Transaction Coordinator

Receptionist/Office Manager

Administrative Assistant to the Office Manager (Unicorn Needed!)

Office Manager – Substance Use Facility

Part Time Office Administrator

Client Coordinator/Office Manager

Office Administrator

ReceptionistOffice Manager

Office Manager / Assistant Controller

Sr. Administrative Coordinator

Office Manager

Military Service - U.S. Air National Guard, Administration

I want to receive the latest job alert for office administrator in willingboro nj

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected