Cross-Functional Administrative Specialist
FirstCall Restoration —Grimes, IA
- $48,000 - $52,000 a year
- Google Workspace
- Office
- Administrative experience
- 401(k) matching
- Opportunities for advancement
Quick Apply
7d
Receptionist
Kennybrook Village —Grimes, IA
- Full-time
- Computer literacy
- High school diploma or GED
- Rehabilitation center
- Paid holidays
- Health insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Kelli Kerton - State Farm Agent —Clive, IA
- $55,000 - $65,000 a year
- Full-time
- 11+ years
- Office
- Children
- Paid holidays
- Health insurance
Quick Apply
Front Office Medical Phone Receptionist
West Des Moines OBGYN Associates, PC —West Des Moines, IA
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Receptionist - Front Desk
MercyOne Clive Rehabilitation Hospital —Clive, IA
- Part-time
- Microsoft Excel
- Hospital
- Windows
Quick Apply
Receptionist
SHAZAM —Des Moines, IA
- $20 - $24 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- US work authorization
- Paid parental leave
- Health savings account
12d
Front Desk Receptionist (Part time)
Cosmetic Physician Partners —West Des Moines, IA
- Part-time
- Surgery
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
14d
Receptionist - Pediatrics - PRN
MercyOne —Johnston, IA
- Part-time
- BLS Certification
- English
- High school diploma or GED
7d
Experience Specialist/Receptionist - Ankeny Family Medicine
UnityPoint Health —Ankeny, IA
- Full-time
- High school diploma or GED
- Clinic
- Outpatient
- Paid holidays
- Disability insurance
4d
Front Desk Receptionist- Coachlight Clinic & Spa, Des Moines
Cosmetic Physician Partners —West Des Moines, IA
- Full-time
- Surgery
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Front Office Medical Receptionist
West Des Moines OBGYN Associates, PC —West Des Moines, IA
- Full-time
- HIPAA
- High school diploma or GED
- Computer skills
- Disability insurance
- Health insurance
Quick Apply
Spa Receptionist
Lemon Massage Therapy and Skin Care —West Des Moines, IA
- $15 - $20 an hour
- Part-time
- Background check
- Computer skills
- In-person
- Employee discount
- Flexible schedule
Quick Apply
14d
Front Desk Receptionist
Fryar Private Wealth —West Des Moines, IA
- $30,000 - $40,000 a year
- Full-time
- Background check
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Experience Specialist/Receptionist: Waukee Medical Park
UnityPoint Health —Waukee, IA
- Full-time
- Surgery
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
Administrative Assistant/ Receptionist
S&S Employment Partners —Ankeny, IA
- $20 an hour
- Monday to Friday
- Office
- Administrative experience
- Organizational skills
1d
Customer Service Receptionist (PRN - As Needed)
The Iowa Clinic —West Des Moines, IA
- PRN
- High school diploma or GED
- Clinic
- Entry level
- Profit sharing
- Wellness program
7d
Experience Specialist/Receptionist: Waukee Medical Park OBGYN
UnityPoint Health —Waukee, IA
- Full-time
- High school diploma or GED
- Clinic
- Ob/Gyn
- Paid holidays
- Disability insurance
3d
Front Desk Receptionist
Graham Collision —Urbandale, IA
- Full-time
- Dealership
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
19h
Experience Specialist/Receptionist: Huxley Family Medicine
UnityPoint Health —Huxley, IA
- Full-time
- High school diploma or GED
- Clinic
- Outpatient
- Paid holidays
- Disability insurance
Front Desk Receptionist
BradyPLUS —Des Moines, IA
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply

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Cross-Functional Administrative Specialist

FirstCall Restoration
Grimes, IA

Quick Apply

Job Details

$48,000 - $52,000 a year
7 days ago

Benefits

401(k) matching
Opportunities for advancement

Qualifications

LinkedIn
Office supply management
Visitor query response
Google Workspace
Office activity coordination
Phone communication
Expense management
Operations coordination
Greeting customers
Restoration industry experience
Mail distribution
Administrative experience
Content creation
Accounting data entry
Financial records management
Customer service through social media
Task prioritization
Financial record maintenance
Mail management
Customer engagement
Office supply ordering
Vendor communication
Invoice data entry
Content scheduling
Event photography
Facebook
Mail processing
Construction experience
Productivity software
Social media content videography

Full Job Description

Cross-Functional Administrative Specialist (Accounts Payable • Reception • Social Media)

Why We Exist

At our core, we believe in meeting people in their time of need so they can focus on what matters.

When disaster strikes, whether from water, fire, storm, or unexpected damage, our customers are often overwhelmed and uncertain about what comes next. Our job is to bring clarity, confidence, and craftsmanship into chaotic moments.

We don’t just restore properties, we restore peace of mind. And that starts with the people on our team.

We live our values every day:

Always Growing — We pursue knowledge, sharpen our skills, and continuously improve.

Do the Right Thing — We act with integrity, even when no one is watching.

No Jerks — We treat teammates, customers, and partners with respect. Culture matters.

Pride in Everything — From communication to craftsmanship, we take ownership of our work.

If those values resonate with you, you'll fit right in.

About the Role

We're looking for a highly organized, positive, and adaptable Cross-Functional Administrative Specialist to serve as the heartbeat of our office.

This role combines Accounts Payable, Front Desk Reception, and Social Media Management, making it ideal for someone who enjoys variety, loves staying organized, and takes pride in creating exceptional experiences for both customers and teammates.

Every day is different. One moment you'll be greeting customers, the next you'll be processing invoices, coordinating vendors, or sharing photos of completed restoration projects on social media. If you're someone who enjoys wearing multiple hats while helping a team operate at a high level, we'd love to meet you.

What You'll Do

Accounts Payable & Administrative Support

Process vendor invoices accurately and on time
Enter receipts and invoices into system
Maintain organized financial records and documentation
Communicate with vendors regarding invoices and payment questions
Assist with expense tracking and office purchasing
Support accounting and management with administrative tasks

Reception & Customer Experience

Welcome customers, vendors, and visitors with professionalism and warmth
Answer incoming phone calls and direct inquiries appropriately
Coordinate incoming and outgoing mail and deliveries
Maintain an organized, welcoming front office
Assist customers with questions and connect them with the appropriate team member
Support office coordination as needed

Social Media & Brand Support

Capture photos and videos of completed projects, team events, and company activities
Create engaging social media content aligned with our brand
Schedule and publish posts across company platforms
Monitor comments and messages, responding or routing inquiries appropriately
Help showcase our culture, community involvement, and restoration success stories
Work with leadership to promote recruiting, customer education, and company updates

Office Coordination

Help keep daily office operations running smoothly
Support multiple departments as priorities shift
Assist with special projects and company events
Look for opportunities to improve processes and organization

What Success Looks Like in This Role

Vendors are paid accurately and on time.
Customers and visitors feel welcomed from the moment they contact our office.
The office stays organized, efficient, and running smoothly.
Our social media consistently reflects the quality of our work and our company culture.
Team members know they can rely on you for support and follow-through.
Details don't fall through the cracks because you're proactive, organized, and dependable.

What We're Looking For

We're looking for someone who is:

Highly organized with strong attention to detail
Friendly, professional, and customer-focused
Comfortable multitasking and managing competing priorities
Confident using computers and learning new software
An excellent written and verbal communicator
Self-motivated and able to work independently
Positive, adaptable, and eager to learn
Passionate about helping build a strong company culture

Preferred Qualifications

Experience with Accounts Payable or bookkeeping
Previous receptionist, office administration, or customer service experience
Experience creating content for Facebook, Instagram, LinkedIn, or other social media platforms
Familiarity with Google Workspace
Experience in construction, restoration, or service industries is helpful but not required

Why You'll Want to Work Here

We believe great work starts with great people and great culture.

You'll be part of a team that:

Supports your professional growth (Always Growing)
Makes decisions based on integrity (Do the Right Thing)
Values respect and teamwork (No Jerks)
Takes pride in delivering exceptional results (Pride in Everything)

We offer:

Competitive pay based on experience
401K with match
Insurance Benefits
Opportunities for advancement
Ongoing training and professional development
A collaborative, values-driven workplace
Variety in your day with opportunities to learn multiple areas of the business
The chance to make a meaningful impact on both our customers and our team

Quick Apply

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Why We Exist

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