Top 117 Department assistant Jobs in Chesterfield, Mo

Administrative Assistant
Chabad of Chesterfield, Inc. —Chesterfield, MO
- $24.00 - $28.90 an hour
- Part-time
- Google Workspace
- Research
- Organizational skills
- Flexible schedule
Quick Apply
12d
Administrative Assistant
Best Brains Learning Center —O'Fallon, MO
- $22 - $28 an hour
- Part-time
- Google Workspace
- Computer literacy
- Office
- Flexible schedule
Quick Apply
Administrative Assistant I
Edward Jones —St. Louis, MO
- $43,200 - $66,800 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Profit sharing
- Health savings account
10d
Administrative Assistant
Metal Exchange —St. Louis, MO
- $41,000 - $51,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Paid holidays
- Disability insurance
Administrative Assistant I
Parkway Schools —Chesterfield, MO
- From $17.38 an hour
- Microsoft Word
- High school
- Writing skills
- 403(b) matching
- Paid holidays
Administrative Assistant III (Hybrid) - Radiology
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Hybrid work
- Computer literacy
- Writing skills
- Pass drug screening
- Commuter assistance
- Employee assistance program
Administrative Assistant
Qnity —Chesterfield, MO
- Office
- Administrative experience
- High school diploma or GED
Administrative Assistant
Leonardo DRS —Bridgeton, MO
- $49,624 - $64,511 a year
- 5 years
- Writing skills
- Mid-level
- Paid parental leave
- Health savings account
IOP Administrative Assistant
CenterPointe Hospital —Saint Charles, MO
- $21 - $28 an hour
- Full-time
- Office
- Databases
- High school diploma or GED
10d
Administrative Assistant
AESCULAP INC. —Hazelwood, MO
- $24.66 - $34.53 an hour
- Monday to Friday
- Microsoft Excel
- Basic math
- Mid-level
- Health insurance
- 401(k)
Receptionist/Administrative Assistant
Fyra Capital Management —St. Louis, MO
- From $50,000 a year
- Full-time
- Medical office experience
- Mid-level
- Administrative experience
- Paid training
- Health insurance
Quick Apply
5d
Administrative Assistant
Restorative Pathways —St. Louis, MO
- $19.00 - $22.50 an hour
- Part-time
- Hybrid work
- Private practice
- Google Workspace
- HIPAA
- Flexible schedule
Quick Apply
7d
Administrative Assistant
The Laiderman Law Firm —Creve Coeur, MO
- From $20 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant I (Hybrid) - Otolaryngology
Washington University in St. Louis —St. Louis, MO
- $17.87 - $27.06 an hour
- Online Application
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Travel reimbursement
- Commuter assistance
Administrative Assistant
First Free Church —Ballwin, MO
- $18 - $20 an hour
- Part-time
- Google Workspace
- English
- Reliable transportation
- Paid time off
- Parental leave
Quick Apply
Administrative Assistant I - Medical Oncology
Washington University in St. Louis —St. Louis, MO
- $17.87 - $27.06 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Administrative Assistant II (Hybrid) - Office of the Vice Chancellor for Research
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Administrative Assistant – Best Brains Learning Center
BestBrains Learning Center —O'Fallon, MO
- $18 - $22 an hour
- Part-time
- School experience
- Google Workspace
- Computer literacy
- Paid training
Quick Apply
Administrative Sales Assistant
Craftsmen Utility Trailer —Saint Charles, MO
- From $21 an hour
- 8 hour shift
- Dealership
- Customer service
- Pass drug screening
- Health savings account
- Health insurance
Quick Apply
Legal Administrative Assistant
Beacon Hill Staffing Group —St. Louis, MO
- $55,000 - $70,000 a year
- Mid-level
- Military encouraged
- Front desk
- Dental insurance
- Vision insurance
Quick Apply
4d

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Administrative Assistant

Chabad of Chesterfield, Inc.
Chesterfield, MO

Quick Apply

Job Details

Part-time
$24.00 - $28.90 an hour
12 days ago

Benefits

Flexible schedule

Qualifications

Research
Newsletters (communication methods)

Full Job Description

Chabad of Chesterfield is seeking a reliable, organized, friendly, and proactive Administrative & Communications Assistant to help support our growing programs, events, communications, donor relationships, and community outreach.

This role is ideal for someone who is detail-oriented, warm with people, flexible, able to take initiative, and committed to following through. We are looking for someone who gets things done, works well as part of a team, and can help keep important details from falling through the cracks.

Responsibilities include:

Administration and Scheduling

Manage the Chabad calendar, including event dates, room usage, reminders, deadlines, school schedules, Jewish holiday conflicts, and shared Google Calendar updates
Schedule meetings, appointments, fundraising meetings, donor meetings, and program-related calls
Follow up consistently to make sure meetings, tasks, and projects are completed
Maintain weekly task lists, timelines, checklists, and systems for ongoing programs and events

Events and Program Support

Manage event registration, RSVP lists, payment tracking, guest lists, name tags, seating lists, and final counts
Track who is coming, who paid, who needs a reminder, and who still needs to complete payment
Assist with event preparation, supplies, vendors, rentals, printing, shopping lists, and event materials
Coordinate volunteers for setup, registration, food, children’s activities, cleanup, photos, and follow-up
Support programs including Solomon Leadership, Women’s Circle, Hebrew School, Shabbat dinners, classes, holiday events, and community programs

Communications and Marketing

Create and send the weekly community email/newsletter
Draft and send program emails, reminders, thank-you notes, follow-up emails, nomination emails, sponsor emails, donor emails, and last-chance registration messages
Monitor the general Chabad inbox, respond to basic questions, flag important messages, and forward items that need attention
Create Facebook events, update community calendars, assist with social media, and help promote Chabad programs and initiatives
Create and send press releases before and after events

Donor, Sponsor, and CRM Management

Manage CRM records, donor information, community contacts, engagement notes, and follow-up tasks
Track donors, pledges, sponsorships, payments, giving history, birthdays, yahrtzeits, and personal follow-up needs
Send thank-you letters, donation receipts, tax receipts, and acknowledgments in a timely and organized way
Help with basic bookkeeping support, including tracking payments, deposits, invoices, reimbursements, receipts, event income, unpaid balances, and sponsorship payments

Community Outreach and Engagement

Help maintain and grow a list of Jewish individuals and families in Chesterfield and surrounding areas
Welcome new families to St. Louis and help introduce them to Chabad of Chesterfield
Help spread the word about programs, initiatives, giving opportunities, and the new Chabad Center
Track and grow engagement with Chabad of Chesterfield
Help identify community collaboration opportunities and support Chabad’s presence at Jewish community events

Care Initiatives and Personal Touchpoints

Maintain Loaves of Love and Bowls of Love lists, including who needs support, who received support, and what follow-up is needed
Keep up with Jewish birthday certificates, birthdays, yahrtzeits, and other meaningful personal touchpoints
Help ensure donors, sponsors, volunteers, speakers, hosts, and helpful community members are thanked properly and promptly

Development Support

Assist with grant research and possible funding opportunities
Support fundraising efforts through scheduling, follow-up, donor tracking, acknowledgments, and CRM organization

Qualities we are looking for:

Reliable and dependable
Organized and detail-oriented
Takes initiative and follows through
Friendly, warm, and a people’s person
Flexible and willing to help where needed
Strong team player with a positive attitude
Comfortable making phone calls and communicating with people
Able to manage multiple projects and deadlines
Professional, discreet, and trustworthy with confidential information
Excited to be part of a growing, mission-driven Jewish community organization

Preferred skills:

Experience with administrative work, communications, event coordination, nonprofit work, bookkeeping support, or office management
Comfortable with email, Google Calendar, spreadsheets, CRM/database systems, online forms, and social media
Strong writing and communication skills
Ability to stay organized, follow up consistently, and keep projects moving

About Chabad of Chesterfield

Chabad of Chesterfield is a warm and welcoming Jewish community center serving individuals and families throughout Chesterfield and West County. Through meaningful programs, holiday events, classes, women’s programming, youth initiatives, community outreach, and acts of kindness, Chabad creates a space where every Jew feels connected, valued, and at home.

To apply:

Please send your resume and a brief note introducing yourself and why you feel you would be a good fit for this position.

Pay: $24.00 - $28.90 per hour

Benefits:

Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

department assistant jobs in chesterfield, mo

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Administrative Assistant

Administrative Assistant I

Administrative Assistant III (Hybrid) - Radiology

Administrative Assistant

Administrative Assistant

IOP Administrative Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant I (Hybrid) - Otolaryngology

Administrative Assistant

Administrative Assistant I - Medical Oncology

Administrative Assistant II (Hybrid) - Office of the Vice Chancellor for Research

Administrative Assistant – Best Brains Learning Center

Administrative Sales Assistant

Legal Administrative Assistant

I want to receive the latest job alert for department assistant in chesterfield, mo

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