Top 123 front desk coordinator Jobs in costa mesa, ca

Patient Access Coordinator
Evans Hand Therapy —Orange, CA
- $60,000 - $75,000 a year
- Full-time
- Hybrid work
- Background check
- Spanish
- HIPAA
- Health insurance
- 401(k)
Quick Apply
2d
Part-Time Medical Receptionist / Front Desk Coordinator
Newport Medical and Wellness —Costa Mesa, CA
- $22 - $26 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
Quick Apply
2d
Pediatric Dental Front Desk / Patient Experience Insurance Coordinator
Tiny Tooth Co. —Costa Mesa, CA
- From $27 an hour
- Full-time
- Background check
- Dental office
- Working with children
- Paid holidays
- Health insurance
Quick Apply
Front Desk Coordinator
Platinum Dermatology Partners LLC —Newport Beach, CA
- $21.00 - $23.50 an hour
- Full-time
- Basic math
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
Quick Apply
Dental Treatment Coordinator
Patrick Yoshikane, D.D.S. —Orange, CA
- $25 - $29 an hour
- Full-time
- Dental office
- Mid-level
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
8d
Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Front desk/Treatment Coordinator
dental office —Santa Ana, CA
- $18.50 - $20.00 an hour
- Full-time
- Dental office
- Front desk
- In-person
Quick Apply
3d
Dental Treatment Coordinator & Receptionist– High Case Acceptance Practice
Innovative Smiles —Placentia, CA
- From $25 an hour
- Full-time
- Dental office
- HIPAA
- Administrative experience
- Dental insurance
- Employee discount
Quick Apply
8d
Dental Front Office Coordinator
General Dentistry Office —Mission Viejo, CA
- $20 - $30 an hour
- Part-time
- Background check
- Private practice
- Dental office
- Free parking
- Paid holidays
Quick Apply
Dental Financial Insurance Coordinator
Brea Endodontics —Yorba Linda, CA
- $19 - $26 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
Patient Access Coordinator
Hanger, Inc. —Fountain Valley, CA
- $23 - $25 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
12d
Front Office Coordinator
Pacific Neuropsychiatric Specialists Inc —Costa Mesa, CA
- $22 - $24 an hour
- Full-time
- CPR Certification
- BLS Certification
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
4d
Front Desk Receptionist
XPEL —Santa Ana, CA
- $22 - $24 an hour
- Full-time
- English
- Mid-level
- Office
Membership Experience Coordinator
Boys & Girls Club (Central Orange Coast) —Costa Mesa, CA
- $18 - $20 an hour
- Part-time
- Background check
- Spanish
- CPR Certification
- Employee assistance program
Quick Apply
3d
Front Office Coordinator — Dental Practice (Part-Time)
OrthoBee Orthodontics —Fountain Valley, CA
- Up to $26 an hour
- Part-time
- Dental office
- Mid-level
- Administrative experience
- Paid time off
- Employee discount
Quick Apply
Front Desk Receptionist & Social Media Coordinator – Med Spa | Part-Time
Vitality IV Drip —Downey, CA
- $22 - $26 an hour
- Part-time
- Spanish
- Writing skills
- High school diploma or GED
- Paid training
- Employee discount
Quick Apply
12d
Float Front Office Coordinator
Mindpath Health —Irvine, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Administrative Assistant
Irvine Clinical Research —Irvine, CA
- $23 an hour
- Full-time
- English
- Clinic
- Communication skills
- Dental insurance
- Paid time off
Quick Apply
Front Desk Manager– Medical Spa
Muguet Aesthetics —Newport Beach, CA
- From $25 an hour
- Full-time
- Inventory management
- HIPAA
- Mid-level
- On-the-job training
- Employee discount
Quick Apply
Office Administrator/Front Desk/Phones
Charles W Moniak, MD, Inc —Newport Beach, CA
- $17 - $19 an hour
- Full-time
- Computer literacy
- Ob/Gyn
- Organizational skills
Quick Apply

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Patient Access Coordinator

Evans Hand Therapy
Orange, CA

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year
2 days ago

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Health insurance authorizations
Spanish
Overseeing health insurance pre-certification
Medicare
DME
Insurance verification
Electronic health records (EHR) management
Outpatient clinic experience
English
Outpatient
Durable medical equipment (DME) coordination
Outpatient facility experience
Workers' compensation insurance knowledge
Medical records
Bachelor's degree
Clinical data entry
Utilization management
Data entry

Full Job Description

Evans Hand Therapy — Orange & Temecula, CA

Schedule: Full-time, Monday–Friday — hybrid (3 days in-office, 2 days remote)

Compensation: Salaried, up to $75,000/year

Locations: Based at the Orange clinic; manages front-office operations for both the Orange and part-time Temecula offices from Orange (no on-site presence required in Temecula)

Reports to: Practice Owner

Not in scope: Billing and collections (handled separately)

Position Summary

Evans Hand Therapy is a specialized hand and upper-extremity therapy practice with locations in Orange and Temecula. We are seeking a full-time Patient Access Coordinator to own all front-office operations across both clinics. This is a high workers’-compensation practice, so the role centers on rigorous authorization tracking, accurate insurance verification — including the important distinctions between DME and standard therapy benefits — and tight coordination with referring physician offices, adjusters, and patients. The right person is detail-obsessed, follows through relentlessly, and treats “no patient ever exceeds their authorization” as a personal standard.

Key Responsibilities

Authorization & Utilization Management

Obtain commercial insurance authorizations for therapy services — initiate and follow prior-authorization requests through payer portals and by phone, securing approval before care begins.
For workers’ comp, read and interpret incoming authorizations and RFAs to confirm completeness and approval status, and to identify exactly what has been authorized before care proceeds.
Track and document all authorizations (authorization number, approved visits/units, body part, date range, expiration) and maintain a current authorization tracker accessible to clinical staff.
Monitor visits and units used against the authorized amount and proactively alert therapists and pursue additional authorization before a patient reaches their limit — directly with the commercial payer, or by coordinating with the referring physician’s office for workers’ comp — preventing unauthorized, unpaid visits.

Insurance Verification

Verify commercial insurance benefits before the first visit: therapy benefits, visit limits, deductible, copay/coinsurance, in-network status, and prior-authorization requirements.
Separately verify DME benefits, recognizing that DME coverage, authorization, cost-share, and supplier/in-network rules differ from standard therapy benefits; confirm DME authorization before fabrication or dispensing of custom orthoses and other devices.
Re-verify benefits at plan changes and at the start of each benefit year; document all verifications.

Workers’ Compensation Coordination

Confirm claim status, claim number, date of injury, accepted body part(s), employer, and adjuster / nurse case manager contacts.
Communicate with adjusters and nurse case managers regarding authorizations, scheduling, and case updates.
Ensure front-office documentation requirements for each WC file are complete and current.

Scheduling & Front Desk

Schedule and manage patient appointments across both locations, coordinating with therapists’ calendars and treatment plans.
Manage check-in/check-out, patient flow, phones, and front-office communications.

Patient Intake & Front-Desk Financial

Enter new patients and complete demographic and insurance intake accurately.
Collect copays/coinsurance at time of service where applicable and reconcile daily front-desk collections (workers’ comp patients typically have no cost-share).

Medical Records & Release of Information

Manage incoming and outgoing medical records requests — including attorney, QME/AME, adjuster, and patient requests — in a HIPAA-compliant manner.
Track requests, meet response deadlines, apply permissible fees, and maintain a release-of-information log.

Referral & Provider Coordination

Serve as primary liaison with referring physician offices (hand and orthopedic surgeons, occupational medicine, primary care).
Manage incoming referrals, obtain required prescriptions and supporting documentation, and keep referral sources updated.

Qualifications

Required

Bachelor’s degree required.
2+ years of front-office experience in an outpatient therapy, orthopedic, or medical practice.
Experience obtaining commercial insurance authorizations, including prior-authorization requests through payer portals.
Hands-on workers’ compensation experience: reading and interpreting authorizations and RFAs, and adjuster / case-manager communication.
Demonstrated ability to distinguish DME verification from standard therapy verification.
Proficiency with electronic medical records (EMR) and strong data-entry accuracy.
Proficiency with insurance verification and payer portals.
Bilingual in Spanish and English.
Exceptional organization and follow-through; able to independently own authorization tracking.

Preferred

Experience in hand therapy / upper-extremity care or custom orthotic / DME workflows.
Familiarity with California workers’ comp authorization documentation (reading DWC RFAs and authorizations).

Pay: $60,000.00 - $75,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Application Question(s):

Do you have hands-on experience verifying insurance benefits and obtaining authorizations?

Experience:

front-office experience in a therapy practice?: 2 years (Required)

Ability to Commute:

Orange, CA 92867 (Required)

Work Location: Hybrid remote in Orange, CA 92867

Quick Apply

Refine Your Search

front desk coordinator jobs in costa mesa, ca

Patient Access Coordinator

Part-Time Medical Receptionist / Front Desk Coordinator

Pediatric Dental Front Desk / Patient Experience Insurance Coordinator

Front Desk Coordinator

Dental Treatment Coordinator

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Front desk/Treatment Coordinator

Dental Treatment Coordinator & Receptionist– High Case Acceptance Practice

Dental Front Office Coordinator

Dental Financial Insurance Coordinator

Patient Access Coordinator

Front Office Coordinator

Front Desk Receptionist

Membership Experience Coordinator

Front Office Coordinator — Dental Practice (Part-Time)

Front Desk Receptionist & Social Media Coordinator – Med Spa | Part-Time

Float Front Office Coordinator

Administrative Assistant

Front Desk Manager– Medical Spa

Office Administrator/Front Desk/Phones

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