Top 57 Office coordinator Jobs in Edwardsville, Il

Human Resource and Finance Coordinator
Contabo Inc. —St. Louis, MO
- $25.96 - $31.27 an hour
- Part-time
- Hybrid work
- Mid-level
- QuickBooks
- Recruiting
- 401(k)
Quick Apply
13d
Human Resources Information System (HRIS) Coordinator
Agency for Community Transit —Granite City, IL
- $21.68 - $30.35 an hour
- Overtime
- Background check
- Computer Science
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator - PRN
BJC HealthCare —Alton, IL
- $17.25 - $22.33 an hour
- Full-time
- Hospital
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Administrative Coordinator
BJC HealthCare —Alton, IL
- $17.75 - $25.56 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
10d
Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Pass drug screening
- Mid-level
- Commuter assistance
- Employee assistance program
Administrative Coordinator Office of Research Affairs - Bursky Public Health
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Outlook
- Computer literacy
- Pass drug screening
- Commuter assistance
- Employee assistance program
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Orthodontic Assistant / Front Office Coordinator
Smiles —Edwardsville, IL
- $18 - $25 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator III - Dermatology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
12d
Operations Coordinator Facilities and EVS
Gateway Regional Medical Center —Granite City, IL
- $17.50 - $26.24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Health insurance
- 401(k)
Quick Apply
Workplace Experience Coordinator
CBRE —St. Louis, MO
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Office Services Coordinator
Polsinelli PC —Clayton, MO
- Full-time
- Hospitality
- Microsoft Excel
- Microsoft Outlook
Administrative Coordinator II - Office of the Executive Vice Chancellor for Medical Affairs
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
4d
Administrative Coordinator-Lab
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Front Office Coordinator Must have 4 years Insurance Office Experience
FRA TRUST ADVISORS, LLC —O'Fallon, IL
- Up to $22 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Health insurance
- Professional development assistance
Quick Apply
5d
Administrative Coordinator III - Radiology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Computer literacy
- Pass drug screening
- Office
- Commuter assistance
- Employee assistance program
HR Coordinator
Treatment Alternatives for Stronger Communities —Belleville, IL
- $55,000 - $60,000 a year
- Online Application
- Mid-level
- Organizational skills
- Communication skills
- Paid holidays
- Disability insurance
Quick Apply
HR Coordinator
Argosy Casino Alton —Alton, IL
- $16.50 - $17.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Paid time off
Part Time Front Desk Coordinator
Fresenius Medical Care —Florissant, MO
- Part-time
- High school diploma or GED
- Clinic
- Perioperative Care
Administrative Coordinator
Performance Foodservice —St. Louis, MO
- Full-time
- Basic math
- No high school diploma
- Research
- Employee stock purchase plan
- Health insurance
6d

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Human Resource and Finance Coordinator

Contabo Inc.
St. Louis, MO

Quick Apply

Job Details

Part-time
$25.96 - $31.27 an hour
13 days ago

Benefits

401(k)

Qualifications

HR policy development
Employee onboarding
Healthcare benefits management
Payroll tax processing
Accounts receivable management
FMLA
HR communication
Payroll tax returns
Anti-discrimination law
Operations coordination
Employee conduct policy development
Dental insurance
HR legal compliance
Mid-level
State tax
Accurate transaction records management
Financial issue resolution
Customer payment reminders
Employee data management
ADA compliance
Accounting data entry
Financial records management
HR compliance
Financial record maintenance
Vision insurance
QuickBooks Online
Compliance documentation
QuickBooks
Vendor communication
Recruiting

Full Job Description

Role Overview

This is a hands-on, cross-functional position responsible for day-to-day HR operations and local finance coordination. You will work closely with both our US team and the central Finance department in Germany, ensuring smooth payroll processing, compliant HR practices, accurate invoicing, and well-organized financial records. The ideal candidate thrives in a structured environment, communicates proactively across time zones, and takes ownership of their responsibilities.

Human Resources Responsibilities

Payroll & Compensation

● Process semi-monthly or bi-weekly payroll accurately and on time using payroll software.

● Maintain payroll records, including hours worked, deductions, and adjustments.

● Administer payroll-related taxes, including federal, state, and local withholdings (FICA, FUTA, SUTA).

● Prepare and file payroll tax returns (941, 940, W-2, etc.) and liaise with tax authorities as needed.

● Respond to payroll inquiries from employees in a timely and professional manner.

Benefits Administration

● Administer employee benefits programs including health insurance, dental, vision, and 401(k).

● Manage open enrollment processes and communicate benefit options clearly to employees.

● Coordinate with benefit vendors and brokers to resolve issues and ensure compliance.

HR Operations & Compliance

● Maintain accurate and up-to-date employee records in the HRIS system.

● Ensure compliance with federal, state, and local employment laws (FLSA, ADA, FMLA, EEO, etc.).

● Manage onboarding and offboarding processes, including I-9 verification and equipment coordination.

● Draft, update, and communicate HR policies and employee handbook content.

● Support performance review cycles and maintain related documentation.

● Assist with recruitment coordination, including job postings, interview scheduling, and offer letters.

Finance Responsibilities

Invoicing & Accounts Receivable

● Prepare, issue, and track approximately 15 customer invoices per month in close coordination with the German Finance team.

● Post invoices to individual customer accounts (debtors) in QuickBooks Online, ensuring accurate and timely recording.

● Monitor open receivables and initiate payment reminders and dunning notices in accordance with agreed escalation procedures.

● Apply incoming payments against open invoices and maintain clean debtor account records.

Preparatory Bookkeeping

● Manage the incoming invoice workflow: receive, review for completeness, and route vendor invoices for approval in line with defined authorization levels.

● Organize and maintain digital records of all incoming invoices to support timely processing by the German Finance team.

● Ensure documents are complete, correctly coded, and ready for final booking.

Payment Processing Support

● Support the handling of inbound and outbound payments, including preparing payment runs and following up on pending transactions.

● Liaise with banks or payment service providers on routine operational matters.

● Flag discrepancies or exceptions to the German Finance team for resolution.

Pay: $25.96 - $31.27 per hour

Work Location: Hybrid remote in St. Louis, MO 63101

Quick Apply

Refine Your Search

office coordinator jobs in edwardsville, il

Human Resource and Finance Coordinator

Human Resources Information System (HRIS) Coordinator

Office Coordinator - PRN

Administrative Coordinator

Administrative and Immigration Support Coordinator (Time-Limited/Hybrid) - Provost Office

Administrative Coordinator Office of Research Affairs - Bursky Public Health

Administrative Coordinator III (Hybrid) - Neurology

Orthodontic Assistant / Front Office Coordinator

Administrative Coordinator III - Dermatology

Operations Coordinator Facilities and EVS

Workplace Experience Coordinator

Office Services Coordinator

Administrative Coordinator II - Office of the Executive Vice Chancellor for Medical Affairs

Administrative Coordinator-Lab

Front Office Coordinator Must have 4 years Insurance Office Experience

Administrative Coordinator III - Radiology

HR Coordinator

HR Coordinator

Part Time Front Desk Coordinator

Administrative Coordinator

I want to receive the latest job alert for office coordinator in edwardsville, il

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