Top 100 front desk coordinator Jobs in foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Dental Front Office Coordinator
General Dentistry Office —Mission Viejo, CA
- $20 - $30 an hour
- Part-time
- Background check
- Private practice
- Dental office
- Free parking
- Paid holidays
Quick Apply
Service Office Coordinator
CTS Mechanical Inc. —Chino, CA
- $20 - $25 an hour
- Full-time
- Writing skills
- Office
- Microsoft Office
- Health insurance
- Dental insurance
Quick Apply
Dental Financial Insurance Coordinator
Brea Endodontics —Yorba Linda, CA
- $19 - $26 an hour
- Full-time
- Dental office
- HIPAA
- High school diploma or GED
- Paid holidays
- Health insurance
Patient Care Coordinator
Botox and Beauty Boutique —Mission Viejo, CA
- $23 - $26 an hour
- Part-time
- Medical office experience
- In-person
- Communication skills
- Employee discount
- Flexible schedule
Quick Apply
Concierge
Sunrise Senior Living —Mission Viejo, CA
- $17.00 - $21.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- COVID-19 protective measures
- Paid holidays
Medical Office Receptionist
BEHAVIORAL HEALTH PRACTICE SERVICES LLC. —Corona, CA
- $20.25 - $21.25 an hour
- Full-time
- HIPAA
- High school diploma or GED
- 1 year
- Paid parental leave
- AD&D insurance
Quick Apply
9d
Part-Time Medical Receptionist / Front Desk Coordinator
Newport Medical and Wellness —Costa Mesa, CA
- $22 - $26 an hour
- Part-time
- Organizational skills
- In-person
- Communication skills
Quick Apply
1d
Front Desk & Spa Operations Coordinator
Seven Falls Spa & Massage —Lake Forest, CA
- $4,000 - $5,000 a month
- Extended hours
- English
- Organizational skills
- In-person
- Employee discount
- Opportunities for advancement
Quick Apply
1d
Front Desk & Patient Experience Coordinator (Sales + Marketing Focus) – Medical Spa
Platinum Medical Spa —Aliso Viejo, CA
- $20 - $30 an hour
- Part-time
- In-person
- Communication skills
- Entry level
- Employee discount
Quick Apply
Front Desk Receptionist
XPEL —Santa Ana, CA
- $22 - $24 an hour
- Full-time
- English
- Mid-level
- Office
Medical Front Desk Coordinator
Retina Associates of Orange County —Laguna Hills, CA
- $19 - $27 an hour
- Full-time
- Background check
- Spanish
- English
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
Platinum Dermatology Partners LLC —Laguna Niguel, CA
- $21 - $23 an hour
- Part-time
- Basic math
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
Dental Treatment Coordinator
Patrick Yoshikane, D.D.S. —Orange, CA
- $25 - $29 an hour
- Full-time
- Dental office
- Mid-level
- Supervising experience
- Paid holidays
- Health insurance
Quick Apply
7d
Patient Access Coordinator
Hanger, Inc. —Orange, CA
- $23 - $25 an hour
- Computer literacy
- Administrative experience
- High school diploma or GED
Quick Apply
Float Front Office Coordinator
Mindpath Health —Irvine, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Front Office Coordinator
Mindpath Health —Irvine, CA
- $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Disability insurance
Administrative Assistant
Irvine Clinical Research —Irvine, CA
- $23 an hour
- Full-time
- English
- Clinic
- Communication skills
- Dental insurance
- Paid time off
Quick Apply
Luxury Aesthetic Sales Consultant
LaserAway —Newport Beach, CA
- $18 - $43 an hour
- Weekends as needed
- Mid-level
- In-person
- Leadership
- Paid training
- Disability insurance
Quick Apply
Member Services and Reservations Coordinator - Marbella CC
Century Golf Partners Management —San Juan Capistrano, CA
- $20 - $24 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply

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Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

front desk coordinator jobs in foothill ranch, ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Dental Front Office Coordinator

Service Office Coordinator

Dental Financial Insurance Coordinator

Patient Care Coordinator

Concierge

Medical Office Receptionist

Part-Time Medical Receptionist / Front Desk Coordinator

Front Desk & Spa Operations Coordinator

Front Desk & Patient Experience Coordinator (Sales + Marketing Focus) – Medical Spa

Front Desk Receptionist

Medical Front Desk Coordinator

Front Desk Coordinator

Dental Treatment Coordinator

Patient Access Coordinator

Float Front Office Coordinator

Front Office Coordinator

Administrative Assistant

Luxury Aesthetic Sales Consultant

Member Services and Reservations Coordinator - Marbella CC

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