Top 31 Office manager Jobs in Grand Rapids Mi

Office Manager
Lake Michigan Heating Cooling Plumbing —Grand Rapids, MI
- $20 - $30 an hour
- Full-time
- Background check
- Google Workspace
- Mid-level
- 401(k)
- Paid time off
Quick Apply
3d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Michigan
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Office Services Coordinator
Bodman —Grand Rapids, MI
- Full-time
- Entry level
- Free parking
- Paid jury duty
Office Manager - Daydreams Procedure Center
SGA Dental Partners —Grand Rapids, MI
- $70,000 - $75,000 a year
- Full-time
- Dental office
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
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5d
Dental Office Coordinator
Mansfield Family Dentistry —Grand Rapids, MI
- $20 - $35 an hour
- Part-time
- Dental office
- OSHA
- HIPAA
- 401(k)
- Paid time off
Quick Apply
1d
Assistant Office Manager
APPS Paramedical Services —Grand Rapids, MI
- Full-time
- HIPAA
- Mid-level
- Office
Quick Apply
Office Administrator
Eco Electric, LLC —Grand Rapids, MI
- $17 - $25 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Office
- Dental insurance
- Paid time off
Quick Apply
Office Manager
CSM Companies, Inc —Grand Rapids, MI
- Full-time
- Dealership
- Word processing
- Mid-level
Quick Apply
Team Administrator
AC Grand Rapids —Grand Rapids, MI
- Google Workspace
- Project management
- Bachelor's degree
8d
Office Services Coordinator
Bodman PLC —Grand Rapids, MI
- Full-time
- Entry level
Quick Apply
Client Services Coordinator (Grand Rapids - in office)
Stenger & Stenger PC —Grand Rapids, MI
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
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Business Office Coordinator - Gastro
Trinity Health Michigan —Grand Rapids, MI
- Part-time
- High school diploma or GED
- Associate's degree
- Entry level
- Health insurance
- Dental insurance
2d
Office Associate
Crowe —Grand Rapids, MI
- $18.25 - $34.25 an hour
- Part-time
- Microsoft Excel
- Office
- Analysis skills
Quick Apply
5h
Float Business Office Manager (BOM)
Ciena Healthcare Management —Grand Rapids, MI
- Skilled nursing facility
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
9d
Business Office Coordinator - Rockford
Trinity Health Michigan —Rockford, MI
- Full-time
- High school diploma or GED
- Associate's degree
- Entry level
- Health insurance
- Dental insurance
2d
Office Operations
Zeeland Collision —Zeeland, MI
- $20.00 - $29.14 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
Quick Apply
Office Administrator I - Showroom Coordinator (Part-Time)
Builders FirstSource —Grand Rapids, MI
- Part-time
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Business Office Coordinator - Clinica Santa Maria, Spanish Speaker
Trinity Health Michigan —Grand Rapids, MI
- Full-time
- Spanish
- English
- High school diploma or GED
- Health insurance
- Dental insurance
2d
Front Office Manager
Hampton Inn & Suites —Grandville, MI
- $16 - $18 an hour
- Part-time
- Microsoft Outlook
- Office
- Hotel
- Health insurance
- Dental insurance
Quick Apply
Operational Initiatives Administrator
Mentavi Inc. —Grandville, MI
- From $50,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Inventory management
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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office manager jobs near grand rapids mi

Office Manager

Lake Michigan Heating Cooling Plumbing
Grand Rapids, MI

Quick Apply

Job Details

Full-time
$20 - $30 an hour
3 days ago

Benefits

401(k)
Paid time off
Retirement plan

Qualifications

Google Workspace
Customer communication
Executive administrative support
Attention to detail
Organizational skills
Productivity software
Office management

Full Job Description

Lake Michigan Heating, Cooling & Plumbing is looking for a highly organized, dependable, and proactive Office Manager to oversee the daily operations of our busy HVAC and plumbing office.

This position is ideal for someone who can confidently manage multiple priorities, support technicians and leadership, communicate professionally with customers, and take ownership of keeping the office running smoothly. The right person will be a strong problem-solver who notices what needs to be done and follows it through to completion.

Key Responsibilities

Oversee daily office operations and help coordinate the workflow of the company
Answer incoming calls, assist customers, and schedule service appointments
Dispatch HVAC and plumbing technicians based on location, availability, and job priority
Monitor the daily schedule and adjust appointments as situations change
Communicate with customers regarding scheduling, job status, financing, and follow-up
Prepare and submit permits, equipment registrations, warranties, and utility rebates
Maintain accurate customer, job, and employee records
Assist with invoicing, payment collection, financing paperwork, and basic bookkeeping
Review job notes and paperwork for accuracy and completion
Track company performance through reports, spreadsheets, KPIs, and daily measurements
Help monitor technician efficiency, job profitability, call-booking rates, and other operational results
Calculate or assist with employee commissions and incentive programs
Support recruiting, applicant screening, interviewing, onboarding, and employee training
Coordinate company meetings, training sessions, and employee events
Maintain office procedures and help create or improve systems as the company grows
Assist ownership with administrative projects, reporting, marketing, and operational needs
Support company marketing efforts, including social media, online advertising, promotions, and customer communications

Qualifications

Previous office management, dispatching, administrative, or operations experience
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to remain calm and make decisions in a fast-paced environment
Comfortable managing multiple schedules, deadlines, and priorities
Strong customer-service and conflict-resolution skills
Proficiency with Microsoft Office, Google Workspace, and spreadsheets
Ability to learn new software and processes quickly
Experience handling confidential employee and company information
Dependable, professional, and willing to take ownership of responsibilities

Experience with ServiceTitan, HVAC, plumbing, home services, construction, or skilled trades is preferred but not required.

What We’re Looking For

Our ideal candidate is:

Accountable and dependable
Confident communicating with customers and employees
Comfortable holding others accountable to company procedures
Able to identify problems and recommend solutions
Detail-oriented without losing sight of the bigger picture
Adaptable when schedules or priorities change
Interested in helping a growing company improve its people, processes, and results

Schedule

Full-time
Monday through Friday
Typical hours: 7:30 a.m.–4:00 p.m.
Rotating Saturday coverage may be required

About Lake Michigan Heating, Cooling & Plumbing

Lake Michigan Heating, Cooling & Plumbing is a locally operated home-services company serving customers throughout West Michigan. We take pride in providing dependable service, quality workmanship, and a positive experience for our customers. We are looking for someone who will care about the company, support the team, and help us continue building strong and efficient operations.

Pay: $20.00 - $30.00 per hour

Benefits:

401(k)
Paid time off
Retirement plan

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in grand rapids mi

Office Manager

Military Service - U.S. Air National Guard, Administration

Office Services Coordinator

Office Manager - Daydreams Procedure Center

Dental Office Coordinator

Assistant Office Manager

Office Administrator

Office Manager

Team Administrator

Office Services Coordinator

Client Services Coordinator (Grand Rapids - in office)

Business Office Coordinator - Gastro

Office Associate

Float Business Office Manager (BOM)

Business Office Coordinator - Rockford

Office Operations

Office Administrator I - Showroom Coordinator (Part-Time)

Business Office Coordinator - Clinica Santa Maria, Spanish Speaker

Front Office Manager

Operational Initiatives Administrator

I want to receive the latest job alert for office manager in grand rapids mi

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