Top 91 Executive assistant Jobs in Laguna Hills Ca

Executive Assistant
Vaco by Highspring —Irvine, CA
- $45 - $50 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Aveva —Lake Forest, CA
- $77,600 - $129,400 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- Dental insurance
Personal Assistant to CEO
OmniLocal Inc —Laguna Beach, CA
- $85,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Health savings account
- Health insurance
Quick Apply
Executive Assistant
Khorra —Orange County, CA
- $35 - $50 an hour
- Contract
- Hybrid work
- Google Workspace
- 6 years
- Up to 50% travel
Quick Apply
10d
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
14d
Executive Administrative Assistant
Hyundai Capital America —Irvine, CA
- $64,000 - $96,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Executive Assistant
Altura —Mission Viejo, CA
- From $25 an hour
- Part-time
- Hybrid work
- Computer literacy
- Mid-level
- Bachelor's degree
- Health insurance
- 401(k)
Quick Apply
14d
Executive Assistant
Diality —Irvine, CA
- $125,000 - $135,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Executive Assistant
Lyon Living —Newport Beach, CA
- $90,000 - $100,000 a year
- Overtime
- Background check
- 6 years
- Microsoft Outlook
- Health savings account
- Health insurance
11d
Executive Assistant
PARENTIS CORP —Laguna Hills, CA
- $70,000 - $85,000 a year
- Full-time
- Organizational skills
- Senior level
- Communication skills
Quick Apply
3d
Executive Administrative Assistant
Surf & Sand Resort —Laguna Beach, CA
- $30 an hour
- Full-time
- Mid-level
- Resort
Quick Apply
EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Executive Assistant
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- Retirement plan
11d
Executive Assistant
New Reign Capital —Mission Viejo, CA
- $55,000 - $70,000 a year
- Temporary
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
1d
Executive Assistant to the Dean, Claire Trevor School of the Arts
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Weekends as needed
- Background check
- Office
- University
- Health insurance
- Retirement plan
9d
Executive Assistant
Equity West Capital —Newport Beach, CA
- $70,000 - $90,000 a year
- Weekends as needed
- English
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
7d
Executive Assistant to Partner (Marketing & Business Development Focus)
Holland & Knight LLP —Newport Beach, CA
- $107,000 - $160,000 a year
- Full-time
- Background check
- Mid-level
- Business development
- Profit sharing
- Paid parental leave
Personal Assistant
Khorra —Orange County, CA
- $25 - $35 an hour
- Contract
- Hybrid work
- Up to 50% travel
- Customer service
- Research
Quick Apply
10d
Executive Assistant
EL Pollo Loco —Costa Mesa, CA
- $87,000 - $97,000 a year
- Weekends as needed
- Hybrid work
- 5 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant
Better Debt Solutions —Irvine, CA
- $85,000 - $100,000 a year
- 8 hour shift
- Google Workspace
- Mid-level
- Office
Quick Apply

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Executive Assistant

Vaco by Highspring -
Irvine, CA

Quick Apply

Job Details

$45 - $50 an hour

Benefits

Health insurance
Dental insurance
401(k)
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Office activity coordination
Microsoft Outlook
Business travel arrangements
Executive administrative support
Expense reports
Managing executive calendars
Logistics planning
Cross-functional communication

Full Job Description

We are partnering with a fast-paced, growing organization to identify a highly proactive Executive Assistant to support senior leadership. This role requires a strategic thinker who thrives in a dynamic environment and can operate with a high level of ownership, discretion, and professionalism.

Position Overview

This position will provide high-level administrative and operational support to executive leadership, managing complex priorities and ensuring seamless day-to-day operations. The ideal candidate is proactive, detail-oriented, and excels at anticipating needs in a fast-moving environment.

Key Responsibilities

Proactively manage complex executive calendars, ensuring accuracy, prioritization, and efficient time allocation
Coordinate domestic travel, accommodations, and itineraries for executive leadership
Plan and execute meetings, off-sites, and executive events, including logistics and materials preparation
Prepare agendas, presentations, reports, and meeting minutes with a high level of accuracy
Process expense reports and reconcile corporate credit card statements
Serve as a liaison between executives and internal/external stakeholders
Support cross-functional projects and adjust priorities to meet changing business needs
Identify process improvements and implement efficiencies to enhance executive productivity

Qualifications

5+ years of experience supporting two or more senior-level executives
Strong experience managing complex calendars in a fast-paced environment
Proven ability to handle travel coordination, meeting logistics, and event planning
Experience processing expense reports and managing corporate credit card reconciliations
Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Experience with Concur, TripIt, or similar travel/expense tools preferred
Excellent organizational, multitasking, and prioritization skills
Strong communication skills with the ability to build relationships across all levels
High level of professionalism and discretion when handling confidential information

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

Quick Apply

Refine Your Search

executive assistant jobs in laguna hills ca

Executive Assistant

Executive Assistant

Personal Assistant to CEO

Executive Assistant

Administrative Assistant III - Human Resources

Executive Administrative Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Administrative Assistant

EXECUTIVE ADMINSTRATIVE ASSISTANT

Executive Assistant

Executive Assistant

Executive Assistant to the Dean, Claire Trevor School of the Arts

Executive Assistant

Executive Assistant to Partner (Marketing & Business Development Focus)

Personal Assistant

Executive Assistant

Executive Assistant

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