Top 222 Receptionist/administrative assistant Jobs in Oakdale, Mn

Receptionist/Administrative Assistant - Accounting Support
Ispiri Design-Build-Renovate —Woodbury, MN
- $18 - $24 an hour
- Full-time
- Office
- In-person
- 2 years
- Health savings account
- Health insurance
Quick Apply
3d
Guest Experience Coordinator (Receptionist)
Buerkle Automotive —White Bear Lake, MN
- $21 - $23 an hour
- Full-time
- Dealership
- Computer literacy
- Administrative experience
- Paid holidays
- Health insurance
8d
Medical Administrative Assistant
Tillges Orthotics & Prosthetics —Maplewood, MN
- $20 - $22 an hour
- Full-time
- Customer service
- HIPAA
- Office
- Free parking
- Health savings account
Quick Apply
City Hall Administrative Assistant
City of Hastings Minnesota —Hastings, MN
- $29.30 - $36.64 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- English
- Wellness program
- AD&D insurance
3d
Administrative Assistant
Boston Scientific —Arden Hills, MN
- $55,432 - $94,224 a year
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
4d
HR Administrative Assistant
Assured Wellness LLC —Saint Paul, MN
- $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist
Clear Lakes Dental —Little Canada, MN
- $17 an hour
- Full-time
- Computer literacy
- Office
- Computer skills
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Executive Assistant
3M —Maplewood, MN
- $74,644 - $91,231 a year
- Full-time
- 7 years
- High school diploma or GED
- Bachelor's degree
- Health savings account
- Disability insurance
Administrative Assistant III
Xcel Energy —Saint Paul, MN
- $22.40 - $31.40 an hour
- 5 years
- Word processing
- Research
- Health savings account
- Paid holidays
5d
Administrative Assistant
CareAparent —Woodbury, MN
- $23 - $28 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
12d
Full-Time Purchasing & Administrative Assistant
Westlake Orthotics and Prosthetics, INC. —Saint Paul, MN
- $17 - $20 an hour
- Full-time
- In-person
- Communication skills
- Entry level
- Profit sharing
- Disability insurance
Quick Apply
2d
Receptionist/Administrative Assistant - Marketing Support
Ispiri Design-Build-Renovate —Edina, MN
- $18 - $24 an hour
- Full-time
- Microsoft Excel
- Inventory management
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Sales & Services Administrative Assistant
Meet Minneapolis —Minneapolis, MN
- $40,000 - $50,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Word processing
- Computer literacy
- Disability insurance
- Health insurance
Quick Apply
2d
Receptionist/Office Assistant
Bob's Wood Specialties/Credit River Granite —Burnsville, MN
- From $20 an hour
- Full-time
- Customer service
- Office
- Residential
- Health insurance
- Dental insurance
Quick Apply
9d
Youth Administrative Assistant
Renovation Church —Blaine, MN
- $18 an hour
- Part-time
- Conflict management
- In-person
- Middle school
Quick Apply
Legal Administrative Assistant
Grant-Shannon —Minneapolis, MN
- $48,000 - $91,000 a year
- Full-time
- Administrative experience
- Organizational skills
- In-person
- Paid parental leave
- Paid holidays
Quick Apply
4d
Administrative Assistant III – Donor Relations Assistant
The Salvation Army - Northern Division —Saint Paul, MN
- $21.03 - $23.42 an hour
- Part-time
- English
- Mid-level
- Office
- Paid time off
Quick Apply
11d
Personal Assistant for a Multi-Business Entrepreneur
Duncan Holdings —Minneapolis, MN
- $25 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- Organizational skills
- Computer skills
- Work from home
- Employee discount
Quick Apply
6d
Legal Assistant - Corporate
The Right Staff, LLC. —Minneapolis, MN
- $48,000 - $91,000 a year
- Email
- Hybrid work
- Mid-level
- Analysis skills
- Communication skills
- Paid parental leave
- Health insurance
Quick Apply
Service Administrative Assistant
Broadway Equipment Company —Minneapolis, MN
- $22 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply

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Receptionist/Administrative Assistant - Accounting Support

Ispiri Design-Build-Renovate
Woodbury, MN

Quick Apply

Job Details

Full-time
$18 - $24 an hour
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount
Life insurance
Referral program
Retirement plan

Qualifications

Customer communication
Guest relations
Spreadsheets
Scanning
Attention to detail
Clerical experience
Productivity software
Community relationship building
Quality data entry
Time management

Full Job Description

Job Title: First Impressions Specialist (FIS) | Office Administrative

Department/Group: Office Management and Human Resources │ Accounting

Purpose of Position: The Front Desk Administrator creates the first impression for Ispiri callers and visitors to our office. This position provides administrative support for Ispiri managers, as well as support for Sales and Accounting Departments. Responsible for keeping accurate reports and processes related to our customers’ projects. The liaison for building maintenance. Social planning for staff functions as well as some showroom events to enable future growth of business and current opportunities.

The Accounting Clerk provides clerical and administrative support to the Accounting Manager while assisting with day-to-day accounting operations. This person in this role will assist in maintaining organized records, supporting the accounting process, and completing various administrative tasks to ensure the efficient operation of the accounting department.

Reporting to: Office and Human Resources Manager

Job Description:

ROLE AND RESPONSIBILITIES

FIS

Answer incoming calls with professionalism and transfer them to the appropriate Ispiri employee.
Greet Ispiri guests warmly making them feel welcomed. Offer our customers a beverage. Hang up their coat.
Ensure that the showroom and meeting rooms are clean and prepared for the day’s meetings, and spot check throughout the day.
Manage meeting room calendars so that there is no overlap of appointments. Have the clients names on Welcome Board.
Record all new lead calls/walk-ins for all divisions of Ispiri LLC. Enter into Salesforce database system.
Follow FIS Checklists for each stage of a job. Enter information into Salesforce and follow processes from signed Design Agreement, to Contract, to Production, to Completion.
When homeowner sends list of warranty repairs, work with the Production Mgr. to schedule next steps.
Perform administrative duties upon requests from Ispiri Managers.
Plan Community Outreach – 1-2 per year.
Plan Ispiri Fun Day – 1-2 per year.
Facilitate and improve the processes to be most efficient and effective
Track employee birthdays and send an E-Greeting, including all staff on email.
Receive daily mail and distribute
Receive deliveries and sign off on them. Notify staff that they are here.
Maintain and replenish all office supplies, such as paper, toners, and everyday items needed. Inform supervisor when items are low and need to be reordered.
Open and close showroom. Expected coverage hours in Woodbury are Monday – Thursday from 8:00am – 5:00pm, and Friday from 8:00am – 3:00pm

ACCOUNTS PAYABLE SUPPORT

Monitor the Accounts Payable email inbox and print vendor invoices.
Assist with entering vendor invoices into CSG as needed.
Match approved invoices with checks for payment processing.
Prepare checks for mailing, including stuffing envelopes and mailing payments.
Prepare accounting documents for approvals.
Perform accurate data entry in support of the accounting department.
Assist with manual payroll data entry as directed.
Print accounting reports from CSG as requested by the Accounting Manager.
Organize, scan, and maintain accounting records and electronic files.
File customer documents, including contracts, design agreements, lien waivers, and other project documentation in the appropriate job files.
Maintain organized job files and accounting documentation.
Assist with month-end filing and document organization.
Maintain both paper and electronic filing systems in accordance with company procedures.
Support the Accounting Manager with special projects and other accounting or administrative duties as assigned.

QUALIFICATION REQUIREMENTS

Two years of front desk experience
Detailed & Organized
Knowledge of Microsoft Office and data entry
Intermediate Microsoft Excel skills
Salesforce experience a plus
Ability to prioritize and work independently with minimal supervision
Demonstrate ability to handle multi-tasking and have exceptional organizational skills
Ability to anticipate needs, follow through on tasks and meet designated deadlines
Demonstrate the ability to communicate effectively and professionally with employees, customers and external contacts with the organization
To represent the company in a highly professional manner
Exposure to Accounts Payable or Accounts Receivable processes
Ability to learn accounting software and other business technology.

RESULTS EXPECTED

Quality of work.
Accuracy and attention to detail.
File management.
Job expertise and knowledge.
Taking initiative.
Problem identification, escalation and resolution.
Priority, task and time management.
Communication skills
Customer focus and service

CHARACTER/TRAITS

Eager
Capable and coachable
Works well under growth/expanding company
Takes initiative
Outgoing, energetic

Pay: $18.00 - $24.00 per hour

Benefits:

Dental insurance
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in oakdale, mn

Receptionist/Administrative Assistant - Accounting Support

Guest Experience Coordinator (Receptionist)

Medical Administrative Assistant

City Hall Administrative Assistant

Administrative Assistant

HR Administrative Assistant

Front Desk Receptionist

Executive Assistant

Administrative Assistant III

Administrative Assistant

Full-Time Purchasing & Administrative Assistant

Receptionist/Administrative Assistant - Marketing Support

Sales & Services Administrative Assistant

Receptionist/Office Assistant

Youth Administrative Assistant

Legal Administrative Assistant

Administrative Assistant III – Donor Relations Assistant

Personal Assistant for a Multi-Business Entrepreneur

Legal Assistant - Corporate

Service Administrative Assistant

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