Top 24 Administration manager Jobs in Rochester Ny

Administrative Manager - Financial Services
Park Central Tax —Rochester, NY
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
10d
Administrative Manager - Financial Planning Firm
Park Central Tax —Rochester, NY
- Full-time
- Mid-level
- Office
- Supervising experience
- Health insurance
- 401(k)
Quick Apply
10d
Experienced Front Desk Supervisor - On-Site
Panorama Pediatric Group —Rochester, NY
- $19.51 - $26.50 an hour
- Full-time
- Background check
- Private practice
- Microsoft Excel
- Health savings account
- Paid holidays
Quick Apply
2d
Facilities & Office Manager
Safran —West Henrietta, NY
- $28 - $32 an hour
- Full-time
- Inventory management
- Customer service
- Office
- Health savings account
- Health insurance
Office Manager
XLI Manufacturing LLC —Rochester, NY
- $25 - $30 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
Office Manager
Garber Honda —Rochester, NY
- From $60,000 a year
- Urgently hiring
- Dealership
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Systems Administration Manager- Unified Communications
Deloitte —Rochester, NY
- $102,500 - $210,600 a year
- Full-time
- 6 years
- Computer Science
- Analysis skills
8d
Office Manager
Porsche Audi Rochester —Rochester, NY
- From $60,000 a year
- Urgently hiring
- Dealership
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Front Office Manager & Executive Assistant
Angels In Your Home —Rochester, NY
- $20 - $25 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
Office Manager
Volvo Cars Rochester —Rochester, NY
- From $60,000 a year
- Urgently hiring
- Dealership
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Motion Automation Intelligence- Operations Manager
Motion Industries (MOT) —Rochester, NY
- $51,788.80 - $118,613.15 a year
- Weekends as needed
- Management
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Hotel Operations Manager - Front Office
AC Element Hotel by Marriott Rochester, NY at City Gate —Rochester, NY
- From $63,000 a year
- Hotel
- Senior level
- Leadership
- Health insurance
- Dental insurance
Quick Apply
8d
IML & Eastman Programs Manager, ESM
University of Rochester —Rochester, NY
- $56,500 - $79,100 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Mgr. Clinical Administration
University of Rochester —Rochester, NY
- $70,600 - $105,800 a year
- Full-time
- 3 years
- University
- Bachelor's degree
Community Office Assistant Manager (Flex Team)
Canandaigua National Bank & Trust Co —Rochester, NY
- $28.50 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Profit sharing
- Wellness program
Quick Apply
Experienced Front Desk Supervisor
Panorama Pediatric Group —Rochester, NY
- $19.51 - $26.50 an hour
- Full-time
- Private practice
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
2d
Office Manager
Garber Randall —Canandaigua, NY
- From $60,000 a year
- Urgently hiring
- Dealership
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Front Office Manager
Hyatt Regency Rochester —Rochester, NY
- $62,353 - $65,000 a year
- Weekends as needed
- Sanitation
- Mid-level
- Hotel
Quick Apply
3d
Office Manager
Rochester Prep Charter School —Rochester, NY
- $17.00 - $24.25 an hour
- Full-time
- School experience
- Spanish
- Writing skills
- 403(b) matching
- Health savings account
Quick Apply
Full-Time Assistant Office Manager Store #416
Tops —Henrietta, NY
- From $18.50 an hour
- Full-time
- 18 years or older
- Computer literacy
- Basic math
8d

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Administrative Manager - Financial Services

Park Central Tax
Rochester, NY

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Health insurance
401(k)
Flexible spending account
Paid time off
401(k) matching
Employee discount

Qualifications

Customer communication
Staff supervision
Teamwork
Office activity coordination
Administrative experience
All consultants (tax preparation)
Office management
Leadership

Full Job Description

Ciccarelli Advisory Services Inc. is a family-focused wealth management firm dedicated to providing personalized financial services and support to our clients. We prioritize a collaborative and professional environment where team members can thrive and grow.

We are seeking an experienced and motivated Administrative Manager to join our financial services firm and play a key role in the day-to-day management of our office. This position is ideal for a strong leader who understands the demands of a professional financial services environment and has hands-on experience with tax preparation.

The Administrative Manager will oversee a team of approximately 15 advisors and staff, help ensure efficient office operations, and work closely with firm leadership on staffing, employee relations, and administrative matters. The ideal candidate is organized, approachable, confident, and comfortable taking ownership of both people and processes.

Key Responsibilities

Supervise, support, and motivate a team of approximately 14 staff members.
Provide day-to-day leadership and guidance to administrative and tax preparation personnel.
Help manage workflow, staffing, scheduling, and workload distribution throughout the year, including during busy tax season.
Assist with recruiting, onboarding, training, performance management, and other HR-related functions.
Serve as a resource for employees and help foster a positive, professional workplace culture.
Monitor office procedures and identify opportunities to improve efficiency and organization.
Assist with tax preparation and/or review activities as needed.
Help ensure tax-related work is completed accurately and according to firm procedures and deadlines.
Coordinate administrative functions and support firm leadership with special projects.
Communicate effectively with staff, clients, and firm leadership.
Help maintain a professional, organized, and service-oriented office environment.

Qualifications

Prior experience in tax preparation is required.
Previous supervisory or management experience, preferably in an accounting, tax, financial services, or professional services environment.
Demonstrated leadership skills and the ability to manage, motivate, and develop employees.
Experience with HR-related responsibilities such as hiring, onboarding, employee communication, scheduling, and performance management.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Ability to manage multiple priorities and remain calm and organized during busy periods.
Strong attention to detail and a commitment to accuracy and confidentiality.
Proficiency with Microsoft Office and the ability to learn firm-specific software and systems.

What We’re Looking For

We’re looking for someone who is more than an administrator — a hands-on leader who enjoys working with people and understands the tax and financial services environment. The successful candidate will be comfortable making decisions, solving problems, supporting employees, and helping the firm operate smoothly and efficiently.

If you have tax preparation experience, strong leadership skills, and enjoy being the person others can rely on, we’d like to hear from you.

Benefits:

401(k)
401(k) matching
Employee discount
Flexible spending account
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administration manager jobs in rochester ny

Administrative Manager - Financial Services

Administrative Manager - Financial Planning Firm

Experienced Front Desk Supervisor - On-Site

Facilities & Office Manager

Office Manager

Office Manager

Systems Administration Manager- Unified Communications

Office Manager

Front Office Manager & Executive Assistant

Office Manager

Motion Automation Intelligence- Operations Manager

Hotel Operations Manager - Front Office

IML & Eastman Programs Manager, ESM

Mgr. Clinical Administration

Community Office Assistant Manager (Flex Team)

Experienced Front Desk Supervisor

Office Manager

Front Office Manager

Office Manager

Full-Time Assistant Office Manager Store #416

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