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Development Coordinator

Stanford University -
Redwood City, CA

Apply Now

Job Details

Full-time
$35.08 - $41.31 an hour
6 days ago

Qualifications

Meeting minutes
Volunteer support
Budget management
Microsoft Access
Fundraising appeals
Business travel arrangements
Volunteer management
Donor thank you note management
Executive administrative support
Mid-level
Event vendor coordination
Records management
Bachelor's degree
Fundraising event program management
Management reporting
Productivity software
Managing executive calendars
1 year
Budget tracking
Volunteer scheduling
Communication skills
Donor and alumni database management
Event on-site coordination
Logistics planning
Donor event hosting

Full Job Description

Main Work Location: Redwood City

Schedule: Hybrid (at least 2 days per week on site)

Budgeted Salary Range: The expected pay range for this position is $35.08 to $41.31 per hour.

For full consideration, please attach a Cover Letter

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Bay Area employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.

The Office of Development (OOD) advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and academic leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

Stanford Medicine is a world-class academic medical institution comprised of Stanford University School of Medicine , a research-intensive medical school, and Stanford Health Care, a regional hospital system that is nationally recognized for quality patient care and leading-edge technology. Stanford’s top-ranking Medical Center Development (MCD) team supports the goals and purposes of Stanford Medicine, including a significant focus on securing resources to realize the aspirations of the medical enterprise in alignment with the Stanford University-wide strategic vision.

Position Summary:

Reporting to the Associate Director on the Cancer Initiatives Major Gifts team at MCD, the Development Coordinator provides critical administrative and operational support to the Assistant Vice President (AVP) and Director of the Cancer Initiatives Team within Medical Center Development (MCD). This role is ideal for individuals who enjoy working as part of a highly collaborative team. Candidates who thrive in a fast-paced environment and enjoy finding creative solutions will enjoy the way the role challenges them.

This role dedicates 50% of its responsibilities to administrative management, including coordinating logistics for complex internal and external meetings related to the university’s cancer initiatives; managing gift officer calendars; resolving scheduling conflicts; preparing agendas and minutes; and processing reimbursements for the AVP and Director. Portfolio and donor management accounts for 30% of the role, including coordinating donor meetings and related reservations, catering, parking, audiovisual support, and day-of setup; maintaining prospect, donor, and gift information in university databases; generating gift reports; submitting assignment requests; and tracking and sending faculty donor acknowledgment letters. The remaining portion of this role involves planning and executing larger donor events, coordinating faculty and gift officer travel, and performing other duties and projects as assigned.

In this role, you will have the opportunity to work with frontline fundraising staff, development officers, internal partner teams, donors, volunteers, and other university staff to assist in establishing and maintaining relationships with all university constituencies.

Core Duties :

Plan and schedule calendar(s) for assigned gift officers or team members with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Oversee and/or perform duties associated with scheduling, organizing, and execution of volunteer meetings and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Assist in the design, publication and production of fundraising materials.
Build a network of relevant contacts and stay informed on current university initiatives and activities.
Review and track funds and report on use of gifts, as assigned.
Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.
Track budget(s), and process reimbursements for department.

Minimum Education and Experience

Bachelor’s degree and one year of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities :

Demonstrated ability with Microsoft Office suite.
Knowledge of database systems, such as Microsoft Access.
Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
Excellent interpersonal skills and ability to interact with a wide range of people.
Outstanding communication skills and exceptional attention to detail and follow-through.
Demonstrate a commitment to fostering an inclusive workplace culture where all employees feel valued, respected, and empowered.

Apply Now

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