Top 291 General office assistant Jobs in Tacoma, Wa

Office Administrator
Reed Trucking & Excavating, Inc. —Tacoma, WA
- $30 - $50 an hour
- Full-time
- Microsoft Outlook
- OSHA
- Customer service
Quick Apply
Receptionist/Administrative Assistant
Life Force Services, Inc. —Lakewood, WA
- $22 - $23 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
Confidential —Sumner, WA
- From $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
11d
Finance Clerk / Office Aide
The Salvation Army —Tacoma, WA
- $23.34 an hour
- Temporary
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Dental Office Administrative Patient Coordinator
Implant Dentistry Northwest; Distinctive Dentistry —Fife, WA
- $24 - $30 an hour
- Weekends as needed
- Background check
- Dental office
- Writing skills
- Health insurance
- Paid time off
Quick Apply
Guest (Substitute) Clerical Assistant 2026-2027
Federal Way Public Schools —Federal Way, WA
- $29.91 - $31.48 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Assistant 3 - Tacoma
State of Washington Dept. of Corrections —Tacoma, WA
- $3,849 - $5,124 a month
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
9d
Office Coordinator
Pacific Partners Insulation —Tacoma, WA
- $20 - $26 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant
Human Resources of Auburn, Inc. —Tukwila, WA
- $29 an hour
- Full-time
- Office
- Administrative experience
- Data entry
Quick Apply
9d
ADMINISTRATIVE ASSISTANT PTE III
Bates Technical College —Tacoma, WA
- $62,735 - $71,047 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- AD&D insurance
- Disability insurance
11d
Council Meeting Operations and Office Support - Operations Assistant
Pierce County Washington —Tacoma, WA
- Background check
- Writing skills
- Office
11d
Administrative Assistant
Visiting Angels —Tacoma, WA
- $21 - $23 an hour
- Weekends as needed
- Background check
- 18 years or older
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
9d
Office Assistant 3 | WCCW Records
State of Washington Dept. of Corrections —Gig Harbor, WA
- $4,096 - $5,425 a month
- Full-time
- Background check
- Microsoft Outlook
- Current TB test
- Paid holidays
- Dental insurance
6d
Receptionist/File Clerk
Toyota of Puyallup —Puyallup, WA
- $18 - $20 an hour
- Weekends as needed
- Dealership
- Pass drug screening
- Entry level
- Paid holidays
- Paid time off
Quick Apply
Office Coordinator
GEODIS Logistics, LLC —Auburn, WA
- $28.25 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant Office Coordinator
Professional Staff Northwest —Tacoma, WA
- $23 an hour
- Full-time
- Office
- Administrative experience
- Data entry
Personal Assistant
Ninth Circuit Court of Appeals —Seattle, WA
- $45,785 - $81,648 a year
- Entry level
12d
Division Receptionist
Life Care Centers of America —Federal Way, WA
- $23 - $27 an hour
- Full-time
- English
- Mid-level
- Office
Quick Apply
Receptionist
Brookdale Senior Living Inc. —Tacoma, WA
- $17.13 - $24.04 an hour
- Full-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
Administrative Coordinator Reception/Lunar Permanence
Blue Origin —Seattle, WA
- $33.85 - $47.39 an hour
- Full-time
- Background check
- DOT physical examination
- Office
- Paid parental leave
- Paid holidays

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general office assistant jobs near tacoma, wa

Office Administrator

Reed Trucking & Excavating, Inc.
Tacoma, WA

Quick Apply

Job Details

Full-time
$30 - $50 an hour

Qualifications

Microsoft Outlook
Customer service
Spreadsheets
Administrative experience
QuickBooks
Data entry
Organizational skills
Front desk
Customer support
Productivity software
Proofreading

Full Job Description

Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role involves managing administrative tasks, supporting daily office functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently. This paid position offers an exciting opportunity to contribute to a professional, fast-paced setting while developing valuable office management experience.

Responsibilities

Maintain organized filing systems, perform data entry, and ensure accurate record-keeping using digital tools such as Microsoft Excel, Heavy Job, and Microsoft Office
Assist with bookkeeping duties using QuickBooks and support basic financial record reconciliation
Support office management activities such as ordering supplies, maintaining inventory, and overseeing general cleanliness and organization
Provide clerical support including proofreading documents, preparing correspondence, and managing incoming/outgoing mail
Prepare submittals to present at PreCon; Project Schedule, Traffic Control, SPCC Plan, TESC Plan, SWPPP, etc.
Expedite Submittals from subcontractors
Prepare and track project quantities
Prepare subcontractor “New Project” package; Contract, Letter of Intent, Insurance requirements, form required, etc.
Prepare Equipment rate sheet
Prepare Labor rate sheet
Create record of materials on all items to be submitted to owner
Create new project in Quick Books, Heavy Job, Internal spreadsheet, etc.
Order Insurance and licenses per job specific requirements
File intent and affidavits on the L&I Site
Maintain annual renewal of Reed Trucking licenses
Track renewals of employee & owner certifications
Provide Foreman with updated: Truck Binders per job; with OSHA & WA State, Federal required posters. Current Project Site Safety Plan-Hospital location
Enter Subcontractor Invoices – verify Application for payment
Prepare and track progress payment project quantities
Collect conditional and unconditional waivers from subcontractors along with finals at the end of projects
Monthly Excise Taxes
Quarterly City B & O Taxes
Payroll through Heavy Job and Quick Books Desktop
Certified payroll on L&I and LCP Tracker
EIC Audit on B2G
Apprentice tracking
Retainage tracking

· Monthly Bank Collateral Reports

· Fleet registration and insurance cards

· 2290 form

· Reconcile credit cards in Quick Books

· Pay Credit Card Online

· Receive payments / Record Deposits in Quick Books

· Create invoices for cities / Districts

· Create invoices for Truck Rental

· Track payments from Truck Rental

Qualifications

Proven experience in office administration or clerical roles with a strong background in customer service and support functions
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Heavy Job
Familiarity with QuickBooks or similar bookkeeping software is highly desirable
Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
Demonstrated ability to manage time efficiently while juggling multiple tasks in a fast-paced environment
Experience with Public Works jobs for cities and counties.

Join us as an Office Administrator to play a key role in maintaining an efficient office environment while supporting our team’s success. Your organizational prowess combined with your friendly demeanor will help create a welcoming atmosphere for everyone who walks through our doors.

Pay: $30.00 - $50.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

general office assistant jobs in tacoma, wa

Office Administrator

Receptionist/Administrative Assistant

Office Administrator

Finance Clerk / Office Aide

Dental Office Administrative Patient Coordinator

Guest (Substitute) Clerical Assistant 2026-2027

Office Assistant 3 - Tacoma

Office Coordinator

Administrative Assistant

ADMINISTRATIVE ASSISTANT PTE III

Council Meeting Operations and Office Support - Operations Assistant

Administrative Assistant

Office Assistant 3 | WCCW Records

Receptionist/File Clerk

Office Coordinator

Administrative Assistant Office Coordinator

Personal Assistant

Division Receptionist

Receptionist

Administrative Coordinator Reception/Lunar Permanence

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