Top 1132 Administrative services Jobs in Victor, Ny

Administrative Manager - Financial Services
Park Central Tax —Rochester, NY
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
6d
Veterinary Practice Manager
The Village Vet —Webster, NY
- $70,000 - $73,000 a year
- Full-time
- Marketing
- Bachelor of Science
- Mid-level
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Manager - Financial Planning Firm
Park Central Tax —Rochester, NY
- Full-time
- Mid-level
- Office
- Supervising experience
- Health insurance
- 401(k)
Quick Apply
6d
Communications Specialist II
University of Rochester Medical Center —Rochester, NY
- $61,000 - $85,400 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Engineering Services Specialist
Novolex —Canandaigua, NY
- $66,800 - $87,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Business Administration
- Wellness program
- Paid parental leave
Administrative Assistant Onsite (8am to 5pm)
LSI Solutions Inc —Victor, NY
- $24 - $33 an hour
- Full-time
- Microsoft Outlook
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Secretary
Livingston County, NY —Geneseo, NY
- $32.03 an hour
- Full-time
- Computer Science
- Word processing
- Writing skills
- Paid holidays
- Health insurance
4d
Assistant Director of Community Services
Mary Cariola Childrens Center, Inc. —Rochester, NY
- $81,000 - $122,000 a year
- Experience working with individuals with developmental disabilities
- Management
- Bachelor of Science
Quick Apply
Facilities & Office Manager
Safran —West Henrietta, NY
- $28 - $32 an hour
- Full-time
- Inventory management
- Customer service
- Office
- Health savings account
- Health insurance
14d
Deans Office Manager
Hobart and William Smith Colleges —Geneva, NY
- $63,427 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Office Clerk
Brighton Memorial Library —Rochester, NY
- $36,173 - $47,020 a year
- Full-time
- Background check
- Microsoft Access
- Basic math
- Health savings account
- Paid holidays
Quick Apply
SS Specialist I
University of Rochester —Rochester, NY
- $27.16 - $38.03 an hour
- Per diem
- Mid-level
- Project management
- University
Administrative Assistant
Adapt Psychological Services, PLLC —Fairport, NY
- $20 - $22 an hour
- Part-time
- Hybrid work
- Background check
- Google Workspace
- Inventory management
- Flexible schedule
Quick Apply
8d
Remote Customer Service/Sales Representative
Agent Alliance —Rochester, NY
- $65,000 - $70,000 a year
- Full-time
- Remote
- Entry level
- Paid training
- Health insurance
Quick Apply
Patient Services Representative
Hybridge, LLC —Rochester, NY
- $25 - $29 an hour
- Full-time
- Dental office
- Customer service
- Office
- Health insurance
- 401(k)
Quick Apply
1d
Outpatient Access Rep II
University of Rochester —Canandaigua, NY
- $19.15 - $25.85 an hour
- Full-time
- Vital signs
- Word processing
- HIPAA
Patient Services Representative
Elmwood Dental Group Implant and Restoration PC —Rochester, NY
- $25 - $29 an hour
- Full-time
- Dental office
- Administrative experience
- Communication skills
7h
Financial Spec I, Clinical Trials
University of Rochester —Rochester, NY
- $25.14 - $35.24 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Call Center Representative II
University of Rochester —Rochester, NY
- $19.72 - $26.62 an hour
- Full-time
- Hybrid work
- Mid-level
- High school diploma or GED
- 1 year
8d
Assistant Director, Clinical Admin II
University of Rochester —Rochester, NY
- $97,400 - $146,000 a year
- Full-time
- 6 years
- Office
- Master's degree

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Administrative Manager - Financial Services

Park Central Tax
Rochester, NY

Quick Apply

Job Details

Full-time
6 days ago

Benefits

Health insurance
401(k)
Flexible spending account
Paid time off
401(k) matching
Employee discount

Qualifications

Customer communication
Staff supervision
Teamwork
Office activity coordination
Administrative experience
All consultants (tax preparation)
Office management
Leadership

Full Job Description

Ciccarelli Advisory Services Inc. is a family-focused wealth management firm dedicated to providing personalized financial services and support to our clients. We prioritize a collaborative and professional environment where team members can thrive and grow.

We are seeking an experienced and motivated Administrative Manager to join our financial services firm and play a key role in the day-to-day management of our office. This position is ideal for a strong leader who understands the demands of a professional financial services environment and has hands-on experience with tax preparation.

The Administrative Manager will oversee a team of approximately 15 advisors and staff, help ensure efficient office operations, and work closely with firm leadership on staffing, employee relations, and administrative matters. The ideal candidate is organized, approachable, confident, and comfortable taking ownership of both people and processes.

Key Responsibilities

Supervise, support, and motivate a team of approximately 14 staff members.
Provide day-to-day leadership and guidance to administrative and tax preparation personnel.
Help manage workflow, staffing, scheduling, and workload distribution throughout the year, including during busy tax season.
Assist with recruiting, onboarding, training, performance management, and other HR-related functions.
Serve as a resource for employees and help foster a positive, professional workplace culture.
Monitor office procedures and identify opportunities to improve efficiency and organization.
Assist with tax preparation and/or review activities as needed.
Help ensure tax-related work is completed accurately and according to firm procedures and deadlines.
Coordinate administrative functions and support firm leadership with special projects.
Communicate effectively with staff, clients, and firm leadership.
Help maintain a professional, organized, and service-oriented office environment.

Qualifications

Prior experience in tax preparation is required.
Previous supervisory or management experience, preferably in an accounting, tax, financial services, or professional services environment.
Demonstrated leadership skills and the ability to manage, motivate, and develop employees.
Experience with HR-related responsibilities such as hiring, onboarding, employee communication, scheduling, and performance management.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Ability to manage multiple priorities and remain calm and organized during busy periods.
Strong attention to detail and a commitment to accuracy and confidentiality.
Proficiency with Microsoft Office and the ability to learn firm-specific software and systems.

What We’re Looking For

We’re looking for someone who is more than an administrator — a hands-on leader who enjoys working with people and understands the tax and financial services environment. The successful candidate will be comfortable making decisions, solving problems, supporting employees, and helping the firm operate smoothly and efficiently.

If you have tax preparation experience, strong leadership skills, and enjoy being the person others can rely on, we’d like to hear from you.

Benefits:

401(k)
401(k) matching
Employee discount
Flexible spending account
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative services jobs in victor, ny

Administrative Manager - Financial Services

Veterinary Practice Manager

Administrative Manager - Financial Planning Firm

Communications Specialist II

Engineering Services Specialist

Administrative Assistant Onsite (8am to 5pm)

Administrative Secretary

Assistant Director of Community Services

Facilities & Office Manager

Deans Office Manager

Office Clerk

SS Specialist I

Administrative Assistant

Remote Customer Service/Sales Representative

Patient Services Representative

Outpatient Access Rep II

Patient Services Representative

Financial Spec I, Clinical Trials

Call Center Representative II

Assistant Director, Clinical Admin II

I want to receive the latest job alert for administrative services in victor, ny

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