Top 837 Administrative assistant Jobs in Hialeah, Fl

Administrative and Estimating Assistant
UV Fire Protection Systems Inc —Hialeah, FL
- $14 - $18 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- 401(k)
Quick Apply
Executive Assistant
Confidencial —Miami, FL
- $80,000 - $90,000 a year
- Full-time
- Spanish
- Google Workspace
- 5 years
Quick Apply
Order Management & Data Specialist (NetSuite Focus)
iFlo —Miramar, FL
- $40,000 - $48,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant/ Personal Assistant
Advanced Pharma —Miami, FL
- Up to $60,000 a year
- Full-time
- Hybrid work
- Clean driving record
- 5 years
- Writing skills
Quick Apply
Administrative Assistant
Everest Business Funding - Whetstone Partners LLC —Sweetwater, FL
- Full-time
- Spanish
- Microsoft Excel
- Customer service
- COVID-19 protective measures
- Paid time off
Quick Apply
Data Entry Specialist
Unumbio —Miami, FL
- $28.60 - $34.30 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
10d
Project Admin
CAI —Miramar, FL
- $25 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Health insurance
- Dental insurance
9h
Receptionist / Administrative Assistant
Confidential —Doral, FL
- $15 - $16 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- Paid time off
Quick Apply
9d
Administrative Assistant/HR Coordinator
Confidential —Miami, FL
- $29 - $31 an hour
- Part-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
15h
Corporate Administrative Assistant
WingStop —Pembroke Pines, FL
- $37,000 - $45,000 a year
- Full-time
- Remote
- Spanish
- Microsoft Outlook
- English
Quick Apply
Office Services Assistant
SERVICES ON-SITE —Miami, FL
- From $18 an hour
- 8 hour shift
- Office
- Communication skills
- Editing
Quick Apply
Spanish Speaking Personal Assistant (Spanish and English speaking)
GP Dental Lab —North Miami, FL
- From $25 an hour
- Full-time
- Spanish
- English
- Driver's License
Quick Apply
1d
Customer Experience Specialist - Print Shop Concierge
Creative Hands Printing —Hialeah, FL
- $16 - $22 an hour
- Email
- Spanish
- Customer service
- English
Quick Apply
Assistant to Interior Decorator and Shop Owner
Cucuyo home —Miami, FL
- $25 - $30 an hour
- Temporary
- Background check
- Computer literacy
- Driver's License
- Flexible schedule
Quick Apply
11d
Front Desk Executive
RSTR Company —Doral, FL
- $4,100.71 - $4,938.49 a month
- Full-time
- High school diploma or GED
- In-person
- Communication skills
Quick Apply
Administrative Assistant
Arrow Search Partners —Miami, FL
- $90,000 - $110,000 a year
- Mid-level
- Office
- Administrative experience
Administrative Assistant
PISTORINO & ALAM CONSULTING ENGINEERS INC —South Miami, FL
- $26.50 - $31.25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
14d
Administrative Assistant I
Universal Engineering Sciences —Medley, FL
- Overtime
- Microsoft Outlook
- Inventory management
- Office
6d
Office Administrative Assistant
F&D Metals —Hialeah, FL
- $18 - $23 an hour
- Part-time
- Background check
- Spanish
- Google Workspace
- Paid time off
- Flexible schedule
Quick Apply
13d
Receptionist - State Farm Agent Team Member
Ava Stewart - State Farm Agent —Miramar, FL
- $40,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- 401(k)
Quick Apply

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administrative assistant jobs near hialeah, fl

Administrative and Estimating Assistant

UV Fire Protection Systems Inc -
Hialeah, FL

Quick Apply

Job Details

Full-time
$14 - $18 an hour

Benefits

Paid holidays
401(k)
Paid time off
Parental leave
401(k) matching
Opportunities for advancement
Paid sick time

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Driver's License
Phone etiquette

Full Job Description

Benefits:

401(k)
401(k) matching
Company parties
Opportunity for advancement
Paid time off
Parental leave

About UV Fire Protection

UV Fire Protection Systems, Inc. provides fire protection inspection, maintenance, design, and installation services. We are a growing, team-oriented small business where employees work across departments, help solve problems, and contribute wherever support is needed.

Position Summary:

We are seeking an organized and dependable Administrative and Estimating Assistant to support our Estimating and Operations teams.

This is a cross-functional position that follows projects from the initial bid invitation through project award and turnover to Operations. The employee will help manage emails, download and organize bid documents, maintain CRM records, track deadlines, prepare administrative proposal documents, and collect required documentation for awarded projects.

The position will initially focus on estimating support but may transition into a more specialized department as the employee gains experience and our company’s needs evolve. Training will be provided.

Responsibilities:

Bid intake and administrative support

Monitor assigned email inboxes and identify time-sensitive bid invitations, addenda, requests, and project communications.
Download drawings, specifications, addenda, bid forms, and other project documents.
Create and maintain complete, consistently organized electronic bid folders.
Maintain bid calendars, deadlines, follow-up reminders, contacts, and project communications.
Enter and update leads, opportunities, contacts, bid status, due dates, and notes in the CRM.
Communicate professionally with clients, contractors, vendors, and internal team members.

Estimating and preconstruction support

Review bid packages for administrative completeness.
Identify submission instructions, deadlines, required forms, and missing documents.
Help estimators organize plans, specifications, takeoff files, vendor quotes, and proposal documents.
Prepare draft proposal packages and administrative forms using approved company templates.
Confirm that required attachments are included before proposals are submitted.
Track outstanding quotes, addenda, clarifications, and follow-up items.
Promptly communicate changes that could affect a bid.

Awarded-project and Operations support

Assemble organized turnover packages when projects are awarded.
Transfer proposals, scope information, plans, specifications, addenda, correspondence, and other bid records to Operations.
Create or update awarded-project records in the CRM and shared filing system.
Collect and prepare required documents such as W-9 forms, insurance certificate requests, licenses, vendor forms, subcontractor forms, safety documents, permits, and project contact information.
Support the tracking of RFIs, submittals, change-order documentation, inspections, schedules, material orders, and deliveries when assigned.
Route outstanding questions and action items to the appropriate Operations team member.

General company support

Take clear meeting notes and distribute summaries and action items.
Digitize and organize company records.
Help improve administrative and document-control processes.
Provide administrative support across departments as company priorities change.
Maintain confidentiality and follow company safety policies and professional standards.
Perform other related duties as assigned.

Qualifications

Proficiency with Microsoft 365, particularly Outlook, Word, and Excel.
Comfortable learning CRM, cloud-based filing, and construction-related software.
Strong written and verbal communication skills.
Professional email and telephone etiquette.
Excellent organization, accuracy, follow-through, and attention to detail.
Ability to manage several projects, priorities, and deadlines at the same time.
Ability to recognize urgent requests and ask for clarification when priorities conflict.
Dependable, adaptable, and willing to help across departments.
Able to work independently while remaining a collaborative team member.
Sound judgment when handling confidential company, customer, project, and employee information.
Reliable transportation and a valid driver’s license when travel or local errands are required.
Availability for occasional approved overtime or weekend work when business needs require it.

Preferred Qualifications

Previous administrative, estimating, construction, or project-coordination experience.
Experience maintaining a CRM or project database.
Experience downloading and organizing bid or construction documents.
Familiarity with construction drawings, specifications, proposals, RFIs, or submittals.

Construction or fire protection experience is helpful but not required. Training will be provided to the right candidate.

Training and Growth

The selected employee will receive training in:

Company systems and workflows
Bid intake and estimating support
Reading construction drawings, specifications, and project schedules
Fire protection terminology
Relevant NFPA standards
Project turnover and Operations documentation

This position offers an opportunity to develop broad experience and eventually transition into Estimating, Operations, Project Coordination, or another department based on performance, strengths, and company needs.

Benefits: Benefits eligibility begins after 12 months of employment and may include:

Paid personal time off
Unpaid personal time
Selected paid holidays
Paid sick days
401(k) eligibility in accordance with plan requirements
Additional benefits described during the offer process

Quick Apply

Refine Your Search

administrative assistant jobs in hialeah, fl

Administrative and Estimating Assistant

Executive Assistant

Order Management & Data Specialist (NetSuite Focus)

Executive Assistant/ Personal Assistant

Administrative Assistant

Data Entry Specialist

Project Admin

Receptionist / Administrative Assistant

Administrative Assistant/HR Coordinator

Corporate Administrative Assistant

Office Services Assistant

Spanish Speaking Personal Assistant (Spanish and English speaking)

Customer Experience Specialist - Print Shop Concierge

Assistant to Interior Decorator and Shop Owner

Front Desk Executive

Administrative Assistant

Administrative Assistant

Administrative Assistant I

Office Administrative Assistant

Receptionist - State Farm Agent Team Member

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