Top 1508 Clerical assistant Jobs in Miami, Fl

Personal Executive Assistant to President
Confidential —Miami, FL
- From $73,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Dental Receptionist and Billing
Natural Smiles LLC —South Miami, FL
- $20 - $25 an hour
- Full-time
- Private practice
- Spanish
- Dental office
- Free parking
- Continuing education credits
Quick Apply
11d
Accounting Clerk
Potamkin Hyundai —Miami Lakes, FL
- $18 - $24 an hour
- Full-time
- Background check
- Dealership
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
4h
Pricing Assistant
Master Electronics —Miami, FL
- $22 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- AD&D insurance
- Paid holidays
3d
Accounting Clerk
Mahudi International —Doral, FL
- $20 - $22 an hour
- 8 hour shift
- Background check
- Office
- Math
- Health insurance
Quick Apply
Administrative Assistant
PISTORINO & ALAM CONSULTING ENGINEERS INC —South Miami, FL
- $26.50 - $31.25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
Operations Clerk | Office Assistant
AAA Cooper Transportation (ND) —Miami, FL
- $22.50 an hour
- Urgently hiring
- Office
- Communication skills
- Entry level
- Health savings account
- AD&D insurance
Quick Apply
4d
Office Clerk
Contentizer —Miami, FL
- $18 - $27 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid training
- Dental insurance
Quick Apply
1d
Front Desk Agent
KW Property Management LLC —North Miami Beach, FL
- $25 an hour
- Spanish
- English
- High school diploma or GED
Quick Apply
Administrative Clerk
Sodexo —Miami, FL
- $20 - $25 an hour
- Online Application
- Ability to walk for extended periods
- No high school diploma
- Research
- Paid holidays
- Health insurance
Executive Administrative Assistant - Construction Leadership Team
HV Talent Group —Doral, FL
- $55,000 - $90,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Accounting Assistant
LIGHTING MANUFACTURER —Hialeah, FL
- From $800 a week
- Full-time
- Bilingual
- Google Workspace
- Computer literacy
Quick Apply
7d
Administrative Assistant
Everest Business Funding - Whetstone Partners LLC —Sweetwater, FL
- Full-time
- Spanish
- Microsoft Excel
- Customer service
- COVID-19 protective measures
- Paid time off
Quick Apply
Scheduling Coordinator
Paya Dental & Associates —Miami, FL
- $20 - $22 an hour
- Full-time
- Dental office
- High school diploma or GED
- In-person
- 401(k)
- Paid time off
Quick Apply
7d
Office Assistant
XPAND STAFFING —Miami, FL
- Full-time
- Bilingual
- Microsoft Word
- Background check
- Health insurance
- Dental insurance
Quick Apply
Dental Front Desk Receptionist & Treatment Coordinator
Deering Dental —Palmetto Bay, FL
- $23 - $28 an hour
- Full-time
- Background check
- Dental office
- In-person
- Paid holidays
- Health insurance
Quick Apply
Accounting Clerk - Accounts Payable
Gables Professional Management Co. —Coral Gables, FL
- From $22 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
Quick Apply
8d
Receptionist / Office Support
Civic Construciton —Miami, FL
- $16 - $17 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant/Front Desk
Confidential —Miami, FL
- From $40,000 a year
- Full-time
- Spanish
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
PIV General Clerk
Crossroads Talent Solutions —Miami, FL
- $18.87 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Wellness program
- Health insurance
Quick Apply
3d

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Personal Executive Assistant to President

Confidential
Miami, FL

Quick Apply

Job Details

Full-time
From $73,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Employee discount
Life insurance

Qualifications

Spanish
Confidential information handling
Microsoft Excel
Microsoft Outlook
Business travel arrangements
Basic math
Zoom
Executive administrative support
English
Research
Attention to detail
Task prioritization
Microsoft Teams
Video conferences (communication methods)
Order processing
Time management

Full Job Description

Personal Executive Assistant to the President

Location: Miami, FL | Employment Type: Full-Time | Language Requirement: Bilingual (English & Spanish) – Portuguese a Plus

Join the world of international art, luxury, and innovation.

We’re seeking a high-energy, detail-obsessed Personal Executive Assistant to support the President . This role blends classic PA responsibilities with hands-on tasks in Acumatica, client relationships, donations, travel, and light content capture (photo/video) for the artist.

Key Responsibilities:

Calendar Management: Organize and manage both business and personal schedules for the President; proactively adjust as priorities shift. Support prioritization with CEO.
Task & Project Tracking: Maintain a running list of action items, ideas, and projects discussed by the President, with timely follow-ups and clear ownership.
Daily Briefing: Provide a concise overview of the following day by 5:00 p.m. daily. Morning check-ins and reminders throughout the day.
Travel Coordination: Arrange detailed domestic/international travel (business & personal), including flights, hotels, cars, itineraries, and on-the-fly changes.
Correspondence & Communication: Read, research, and route correspondence; draft letters and documents; communicate professionally via phone, email, Teams/Zoom, and in-person with clients, VIPs, and partners.
Research Support: Execute specialized research projects as needed.
Archiving: Organize and maintain historical records, photos, and writings from key events and travels.
Gifting Logistics: Handle gift requests, signatures, dedications, shipping, and delivery confirmation.
File Management: Maintain secure personal and professional files; ensure version control and easy retrieval.
Gatekeeping: Serve as primary liaison for the President, managing access, priorities, and communications with discretion.

Operations Support:

Acumatica: Create gift orders as needed and ensure data accuracy and timely processing.
Visual Presentations: Compile polished travel itinerary's as required.
Tours & Hosting: Conduct tours as needed; schedule meetings, send calendar invites (Microsoft), and assist on-site for appointments/events.
Travel/event support: travel with CEO and/or President as needed, take notes and assist with photos and videos.
Other ad hoc reports and duties as assigned
Artwork QA & Shipping: Inspect artworks prior to shipment; verify against invoice/COA, frame specs, addresses, and partner requirements.

What We Expect:

Highly organized, detail-oriented, proactive; anticipates needs and stays ahead of the curve.
Comfortable with VIP-level professionalism and strict confidentiality.
Thrives in a fast-paced, ever-evolving environment; friendly, energetic, and respectful in every interaction.
Self-starter with excellent follow-through and ownership mindset.
Accountability: Always owning processes, providing updates for tasks and recaps.

Required Skills & Qualifications:

· Fluent in English (spoken & written); Spanish speaking required. (Portuguese a plus.)

· Strong written communication; ability to draft routine correspondence and clear summaries.

· Acumatica experience (or strong ERP aptitude) and Microsoft 365 (Outlook, Teams, Excel, PowerPoint, Word).

· Comfortable with iPhone and WhatsApp; basic photo/video capture for studio updates.

· Experience with travel booking (commercial or private).

· Competent with basic math (add/subtract/multiply/divide, fractions/decimals).

· Strong comprehension of oral/written instructions; quick-thinking, solution-oriented, and highly adaptable.

· Proven ability to build trust and maintain confidentiality.

· Professional demeanor with a commitment to excellence and quality.

· Ability to use emotional intelligence to perceive emotions in oneself and in others.

· Strong problem-solving skills.

· Ability to work effectively independently and within a team environment in a fast-paced volume.

· Ability to manage time effectively, maintain organization and prioritize tasks to meet deadlines.

· Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

· Must be able to lift and/or move up to 25 pounds unassisted.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $73,000.00 per year

Benefits:

401(k)
Dental insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Ability to Commute:

Miami, FL 33150 (Preferred)

Ability to Relocate:

Miami, FL 33150: Relocate before starting work (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

clerical assistant jobs in miami, fl

Personal Executive Assistant to President

Dental Receptionist and Billing

Accounting Clerk

Pricing Assistant

Accounting Clerk

Administrative Assistant

Operations Clerk | Office Assistant

Office Clerk

Front Desk Agent

Administrative Clerk

Executive Administrative Assistant - Construction Leadership Team

Accounting Assistant

Administrative Assistant

Scheduling Coordinator

Office Assistant

Dental Front Desk Receptionist & Treatment Coordinator

Accounting Clerk - Accounts Payable

Receptionist / Office Support

Administrative Assistant/Front Desk

PIV General Clerk

I want to receive the latest job alert for clerical assistant in miami, fl

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