Top 26 Office administrator Jobs in Napa, Ca

Office Operations & Marketing Coordinator
Vintage Sotheby's International Realty —Yountville, CA
- From $20 an hour
- Part-time
- Google Workspace
- Office
- Continuous improvement
- Paid training
- Flexible schedule
Quick Apply
3d
Office Manager
Confidential —Sonoma, CA
- $35 - $40 an hour
- Full-time
- Dental office
- HIPAA
- Mid-level
Quick Apply
14d
Administrative Office Assistant
North Bay Prosthetics —Fairfield, CA
- $24 - $31 an hour
- Full-time
- HIPAA
- Communication skills
- Entry level
- AD&D insurance
- Paid holidays
Quick Apply
7d
Office Manager (Remote) - Contract-to-Hire
Mental Health Practitioners —Benicia, CA
- $40 an hour
- Full-time
- Google Workspace
- Psychiatry
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Caliber —Napa, CA
- $18 - $21 an hour
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Opportunities for advancement
6d
Office Manager/Administrative Assistant
United Supportive Living —Fairfield, CA
- $26 - $32 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Dental Office Administrator/Treatment coordinator
North Bay Dental —Benicia, CA
- From $27 an hour
- Full-time
- Dental office
- HIPAA
- Microsoft Office
- Employee discount
Quick Apply
Marin County Bar Association -- Operations, Events & Communications Manager
Marin County Bar Association —San Rafael, CA
- $70,000 - $75,000 a year
- Full-time
- Background check
- Google Workspace
- Customer service
- Health insurance
- Paid time off
Quick Apply
10d
Hospitality Manager
Integrated Community Services —San Rafael, CA
- $71,000 - $75,000 a year
- Full-time
- Background check
- Hospitality
- Google Workspace
- Mileage reimbursement
- Health insurance
Quick Apply
13d
Office Manager / Bookkeeper
Steves Hardware —Saint Helena, CA
- $24.94 - $29.50 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- 401(k)
- 401(k) matching
Quick Apply
Coordinator Office
CableCom, LLC —Benicia, CA
- $19 - $24 an hour
- Entry level
- Employee stock purchase plan
- Paid holidays
Quick Apply
1h
Automotive Office Manager
Wise Auto Group —Vacaville, CA
- $5,400 - $7,000 a month
- Full-time
- 18 years or older
- Dealership
- Customer service
Office Manager
St. Helena United Methodist Church —Saint Helena, CA
- $25.78 - $31.05 an hour
- Part-time
- Word processing
- Office
- In-person
- Flexible schedule
Quick Apply
Front Office Manager
MacArthur Place —Sonoma, CA
- $78,000 - $92,000 a year
- Weekends as needed
- 5 years
- Cash register
- Supervising experience
Quick Apply
Office Manager & Human Resources at a Construction Company
Shannon Masonry Construction, Inc. —Santa Rosa, CA
- From $35 an hour
- Part-time
- Spanish
- Office
- QuickBooks
- Health insurance
- Paid time off
Quick Apply
6h
Dental Office Manager
Blue Ridge Family Dental —Vacaville, CA
- $72,000 - $85,000 a year
- Full-time
- Private practice
- Dental office
- HIPAA
- Paid holidays
- Dental insurance
Quick Apply
2d
Administrative Clerk
Wood, Smith, Henning & Berman —Petaluma, CA
- $40,000 - $50,000 a month
- Full-time
- Microsoft Outlook
- Mid-level
- In-person
- Paid holidays
- Disability insurance
Quick Apply
4h
Operations Coordinator
Sustainable Solano —Vallejo, CA
- $26 - $28 an hour
- Online Application
- Hybrid work
- Background check
- Microsoft Excel
- Research
- Paid holidays
- Health insurance
Quick Apply
14d
Office Coordinator
Behavior Matters LLC —Vacaville, CA
- $19 - $22 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
11d
Office Manager (CA Candidate Pool)
Summit Public Schools —Richmond, CA
- $23.68 - $29.77 an hour
- Full-time
- Background check
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply

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Office Operations & Marketing Coordinator

Vintage Sotheby's International Realty -
Yountville, CA

Quick Apply

Job Details

Part-time
From $20 an hour
3 days ago

Benefits

Paid training
Flexible schedule

Qualifications

Google Workspace
Teamwork
Schedule management
Instagram
Video editing

Full Job Description

Office Operations & Marketing Coordinator

Vintage Sotheby's International Realty
Yountville, California

Position Summary

Vintage Sotheby's International Realty is seeking an energetic, highly organized, technology-forward professional to serve as the first impression of our luxury real estate office.

This position combines front desk reception, office operations, agent support, marketing coordination, social media management, and technology administration into one dynamic role.

The ideal candidate thrives in a fast-paced environment, enjoys learning new technology, embraces AI-powered productivity tools, and has an eye for luxury branding and design. This person will play a key role in supporting our agents while helping maintain the exceptional level of service and professionalism associated with the Sotheby's International Realty® brand.

Office Administration

Welcome clients, agents, and visitors with exceptional customer service
Answer and direct incoming phone calls
Process new agent onboarding paperwork
Maintain a polished and professional office environment
Order and maintain office supplies
Process incoming and outgoing mail
Coordinate office equipment maintenance and vendor services
Maintain confidential files and information

Marketing & Social Media

Create and schedule branded social media content for:
New Listings
Open Houses
Price Improvements
Pending Sales
Just Sold properties
Company announcements
Agent recognition
Recruiting campaigns
Community involvement and office events
Maintain consistent branding across Facebook, Instagram, and additional marketing platforms
Design marketing materials including:
Property flyers
Brochures
Postcards
Window displays
Digital marketing graphics
Create email campaigns and office marketing communications
Assist agents with listing launch marketing
Coordinate weekly marketing deadlines and ensure timely execution
Maintain company website content and agent profiles

Technology & AI

The ideal candidate enjoys technology and is excited about using it to improve efficiency and elevate marketing.

Responsibilities include:

Utilize AI tools (such as ChatGPT and other emerging platforms) to assist with:
Marketing copy
Listing descriptions
Social media captions
Email campaigns
Internal communications
Workflow improvements
Learn and adopt new technology platforms quickly
Assist agents with technology questions
Recommend workflow improvements and automation opportunities
Troubleshoot basic technology issues
Stay current on emerging technology, AI, and digital marketing trends impacting the real estate industry

Real Estate Operations

Coordinate new listing launches
Input listing information into company systems
Assist with transaction-related administrative support
Coordinate signage installation requests
Monitor marketing deadlines
Ensure marketing requests meet office timelines
Support agents with Sotheby's International Realty marketing resources and technology platforms

Desired Qualifications

We're looking for someone who is:

Friendly, polished, and professional
Exceptionally organized
Technology savvy
Creative and detail-oriented
Self-motivated and dependable
Adaptable in a fast-paced environment
A proactive problem solver
Comfortable managing multiple priorities simultaneously
Eager to learn and continuously improve

Preferred Skills

Excellent written and verbal communication
Outstanding customer service skills
Canva experience
Adobe Creative Suite (preferred)
Microsoft Office & Google Workspace
Social media management experience
AI productivity tools (ChatGPT or similar)
Basic photo editing
Basic video editing (a plus)
Website editing experience (a plus)
Dropbox and cloud file management
CRM experience
Ability to quickly learn new software platforms

Preferred Real Estate Systems Experience

Experience with any of the following is a plus, but not required:

MLS systems
SkySlope
DASH
Sotheby's International Realty Access
Design Vault
XpressDocs
Meta Business Suite
ActivePipe

Ideal Candidate

The right person is curious, embraces innovation, and enjoys finding better ways to accomplish everyday tasks. They appreciate luxury branding, exceptional customer service, and using technology to improve efficiency.

This position is ideal for someone seeking a long-term career in office operations, marketing, and business administration rather than residential sales. A California real estate license is not required, and while an interest in the real estate industry is welcomed, this role is designed as a professional operations and marketing position supporting our agents—not as a pathway into real estate sales.

We are looking for someone who enjoys building a career within a collaborative, family-owned business. We value long-term team members who take pride in creating exceptional experiences for our agents and clients, continuously seek ways to improve processes, and embrace new technology as the real estate industry evolves.

Schedule

Part-time (20–30 hours per week)
Monday through Friday with occasional flexibility for office events or special projects
Primarily in-office at our Yountville location

Compensation

Starting at $20.00 per hour, with opportunities for performance-based increases as responsibilities grow and demonstrated proficiency in marketing, technology, AI tools, and office operations.
Paid training provided.

Why You'll Love Working Here

Work in a beautiful luxury real estate office in the heart of Yountville.
Join a collaborative, family-owned brokerage known for exceptional service and professionalism.
Use creativity every day through marketing, design, social media, and emerging AI technology.
Learn industry-leading luxury real estate marketing platforms and tools.
Be part of a supportive team where your ideas are valued, innovation is encouraged, and your contributions have a direct impact on the success of our agents and clients.

To Apply

Please submit your resume along with a brief cover letter explaining why this position interests you. We would also love to see examples of your work, such as social media posts, Canva designs, marketing materials, or other creative projects that showcase your communication and design skills.

Pay: From $20.00 per hour

Benefits:

Flexible schedule

People with a criminal record are encouraged to apply

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in napa, ca

Office Operations & Marketing Coordinator

Office Manager

Administrative Office Assistant

Office Manager (Remote) - Contract-to-Hire

Office Administrator

Office Manager/Administrative Assistant

Dental Office Administrator/Treatment coordinator

Marin County Bar Association -- Operations, Events & Communications Manager

Hospitality Manager

Office Manager / Bookkeeper

Coordinator Office

Automotive Office Manager

Office Manager

Front Office Manager

Office Manager & Human Resources at a Construction Company

Dental Office Manager

Administrative Clerk

Operations Coordinator

Office Coordinator

Office Manager (CA Candidate Pool)

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