Top 132 Personal assistant Jobs in Newport Beach Ca

House Manager / Family Assistant with Meal Prep
Sage Haus —Irvine, CA
- $38 - $40 an hour
- Part-time
- Background check
- CPR Certification
- Caregiving
Quick Apply
Executive Assistant
Vaco by Highspring —Irvine, CA
- $45 - $50 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Travel reimbursement
- Health insurance
Quick Apply
Personal Assistant
Alcoa Agency —Huntington Beach, CA
- $20 - $25 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
14d
Personal & Business Operations Manager
Fullerton Family —Fullerton, CA
- $25 - $30 an hour
- Part-time
- Hybrid work
- Research
- Mid-level
- Children
- Dental insurance
Quick Apply
2d
Personal Assistant to CEO
OmniLocal Inc —Laguna Beach, CA
- $85,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Health savings account
- Health insurance
Quick Apply
Personal Assistant
Khorra —Orange County, CA
- $25 - $35 an hour
- Contract
- Hybrid work
- Up to 50% travel
- Customer service
- Research
Quick Apply
10d
Executive Assistant
Equity West Capital —Newport Beach, CA
- $70,000 - $90,000 a year
- Weekends as needed
- English
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
7d
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
14d
Temporary Executive Assistant, School of the Arts
University of California, Irvine —Irvine, CA
- $34.13 - $5,938.31 a month
- Temporary
- Background check
- Microsoft Outlook
- English
- Paid holidays
- Health insurance
10d
Executive Assistant
Khorra —Orange County, CA
- $35 - $50 an hour
- Contract
- Hybrid work
- Google Workspace
- 6 years
- Up to 50% travel
Quick Apply
10d
Operations & Personal Assistant
IRON FOUNDATION J&W —Costa Mesa, CA
- $25.10 - $30.22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
1:1 Personal Assistant and Caregiver to Young Adult With Special Needs
Care Takers —Newport Coast, CA
- $32 an hour
- Overtime
- Background check
- High school diploma or GED
- Driver's License
Quick Apply
Executive Assistant
Lyon Living —Newport Beach, CA
- $90,000 - $100,000 a year
- Overtime
- Background check
- 6 years
- Microsoft Outlook
- Health savings account
- Health insurance
11d
Executive Assistant to Partner (Marketing & Business Development Focus)
Holland & Knight LLP —Newport Beach, CA
- $107,000 - $160,000 a year
- Full-time
- Background check
- Mid-level
- Business development
- Profit sharing
- Paid parental leave
Admin Assistant
MKC Law Group —Irvine, CA
- $25 - $30 an hour
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
4d
Executive Assistant
EL Pollo Loco —Costa Mesa, CA
- $87,000 - $97,000 a year
- Weekends as needed
- Hybrid work
- 5 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- Retirement plan
11d
Executive Assistant
Aveva —Lake Forest, CA
- $77,600 - $129,400 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- Dental insurance
Marketing Administrative Assistant
Boardwalk IG Management LLC —Costa Mesa, CA
- $85,000 - $90,000 a year
- Google Workspace
- Research
- Mid-level
Quick Apply
Executive Assistant, Office of the Provost
Vanguard University —Costa Mesa, CA
- Part-time
- Hospitality
- Office
- Master's degree

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House Manager / Family Assistant with Meal Prep

Sage Haus -
Irvine, CA

Quick Apply

Job Details

Part-time
$38 - $40 an hour

Qualifications

CPR Certification
First Aid Certification
First aid and CPR

Full Job Description

Job Title: House Manager / Family Assistant with Meal Prep

Location: Irvine, CA 92618

Employment Type: Part-Time | 20-25 hours per week

Schedule: Monday through Friday, hours can be worked within 8:00am and 4:00pm window. (mornings preferred and flexible for occasional date nights)

Compensation: $38-$40/hour based on experience

Start Date: ASAP

Requirements

Reliable transportation
CPR and First Aid (willing to obtain)
Vaccinations (general)
Maintain a smoke-free environment
Experience with children strongly preferred

About Our Family

We are a warm, close-knit, and active family with two energetic young boys and a lovable Labradoodle. We value a healthy lifestyle and make a conscious effort to prioritize quality time together. Whether it's playing mini golf, kicking a soccer ball around the backyard, spending time outdoors, or simply enjoying family adventures, those moments together are what matter most to us. We thrive on organization, systems, and a home that feels calm, well cared for, and running efficiently.

One parent runs their own business and primarily works from an office, while the other works from home and travels a couple of times each month. We have house cleaners who handle the deep cleaning, but we're looking for someone who can take ownership of everything in between—the daily resets, laundry, dishes, meal prep, household organization, Amazon packages, and all of the little details that keep a busy household running smoothly. Our goal is to find a true partner who can alleviate the mental load of managing the home so we can spend less time thinking about the to-do list and more time being present with our children and enjoying time together as a family.

We're also preparing for a significant kitchen remodel that will temporarily change how our household operates for a couple of months. We're looking for someone who is adaptable, resourceful, and enjoys problem-solving—someone who can help us navigate the transition while keeping the home organized, running efficiently, and supporting our family through the changes.

We are looking to bring someone into our home who understands what it means to be a professional in a private household setting — someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked.

Who You Are / What We're Looking For

You're the kind of person who walks into a room and immediately notices what needs attention—not because someone told you to look, but because that's simply how you're wired. Organization comes naturally, and you take pride in seeing things through from start to finish. Anticipating needs before they become problems is second nature, and you're comfortable communicating proactively, whether it's letting the family know supplies are running low or discussing a household decision before moving forward. You work independently with confidence while keeping the family informed along the way.

Warm, approachable, and engaging, you're equally comfortable working autonomously or spending time with two lively little boys who can't wait to show you their latest trucks. You genuinely enjoy being around children, understand their routines, and approach caregiving tasks—whether it's preparing meals, packing backpacks, or helping with daily transitions—with thoughtfulness and consistency. Resourceful and solutions-oriented, you're the kind of person who suggests bringing in outside help for a larger project rather than letting it become overwhelming. You take ownership, hit the ground running, and create the kind of calm, organized environment that allows the family to focus on what matters most: spending quality time together.

Key Qualities

Highly self-motivated with a strong sense of ownership and accountability
Exceptional organizational skills and attention to detail
Proactive and resourceful; anticipates needs and solves problems independently
Excellent communicator who is professional, direct, and responsive
Exceptional follow-through and commitment to execution
Calm, steady, and a resourceful problem solver
Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
An eye for both aesthetics and functionality, creating beautifully organized spaces—from a well-stocked, Pinterest-worthy refrigerator to thoughtfully maintained pantries and household systems that support a healthy, efficient lifestyle
Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion
Experience and confident in the kitchen with basic meal preparation, including chopping vegetables, following recipes, and preparing healthy family meals

Key Responsibilities:

Household Management & Organization

Create and/or Maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Prepare and coordinate donation drop-offs
Post holiday event help
Indoor plant care
Change and organize batteries, light bulbs, smoke detectors, etc.
Oversee routine appliance maintenance, including vacuum upkeep, dishwasher cleaning cycles, and other monthly or quarterly preventative care

Family Support & Child Assistance

Pick-ups and drop-offs as needed
Light supervision or back-up childcare
Prep backpacks, clothing, snacks, lunch, water bottles
Kid-related errands

Deep Cleaning & Special Projects

Manage and create the list for home deep cleans: fridge, oven and monitor quality
Refresh garage and entryway
Clean humidifiers, air purifiers - clean air filters
Organizational projects (toys, gear)

Inventory & Errands

Restock pantry, fridge, and household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, gift shopping
Mail and package handling
Breakdown boxes

Meal Planning & Prep

Partner with family on weekly meal planning
Maintain Skylight meal plan
Manage fridge/freezer/pantry inventory
Prep ingredients to make weeknight cooking easier:
Wash/chop produce
Trim and marinate proteins (portion ingredients)
Prep recipe components ahead
Prepare kid lunches and snacks
Make occasional family-friendly items (muffins, breakfast items, healthy snacks, etc.)
Assist with simple meals as needed, but primary focus is making family cooking easier and more efficient
Kitchen clean-up and maintenance

Laundry & Linen Care

Wash, fold, and organize laundry
Linen rotation
Keep laundry areas tidy and well-stocked with supplies

Vendor & Property Oversight

Oversee cleaners and contractors
Research and coordinate repairs and quotes
Manage outdoor spaces (cover/uncover and dust the patio furniture)

Administrative & Personal Assistant Support

Calendar management (including household schedules) - comfortable with Skylight calendar and willing to learn

How to Apply

Please submit the following to be considered:

A short intro letter telling us a bit about yourself and why this role is a great fit.
An updated resume.
Three professional references with names, relationships, and contact information.

Please note: this role requires a background check.

When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.

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Refine Your Search

personal assistant jobs in newport beach ca

House Manager / Family Assistant with Meal Prep

Executive Assistant

Personal Assistant

Personal & Business Operations Manager

Personal Assistant to CEO

Personal Assistant

Executive Assistant

Administrative Assistant III - Human Resources

Temporary Executive Assistant, School of the Arts

Executive Assistant

Operations & Personal Assistant

1:1 Personal Assistant and Caregiver to Young Adult With Special Needs

Executive Assistant

Executive Assistant to Partner (Marketing & Business Development Focus)

Admin Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Marketing Administrative Assistant

Executive Assistant, Office of the Provost

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Key Qualities

Key Responsibilities:

Household Management & Organization

Family Support & Child Assistance

Deep Cleaning & Special Projects

Inventory & Errands

Meal Planning & Prep

Laundry & Linen Care

Vendor & Property Oversight

Administrative & Personal Assistant Support

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