Top 325 Operations assistant Jobs in O'fallon, Mo

Program Operations Assistant
American Soybean Association - WISHH —St. Louis, MO
- $40,000 - $45,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
11d
Creative Personal Assistant
BrothaSouL & The Funky Chose, LLC —St. Louis, MO
- $23.47 - $28.27 an hour
- Part-time
- Hybrid work
- Background check
- Mid-level
- Organizational skills
- Tuition reimbursement
- Flexible schedule
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Billing Clerk/Administrative Assistant
Cowling Garbo Construction, LLC —Saint Charles, MO
- $18 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental insurance
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Assistant Director of Student Nutrition Services
Fort Zumwalt School District —O'Fallon, MO
- $60,000 - $75,000 a year
- Full-time
- School experience
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
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Assistant General Manager - Distribution Operations
Confidential —St. Louis, MO
- From $100,000 a year
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
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Logistics Assistant
You Are Safe Here —Saint Peters, MO
- $23.85 - $28.72 an hour
- Part-time
- Oracle
- Mid-level
- SQL
- 401(k)
- Employee assistance program
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1d
Office Assistant (eCommerce Business - will train)
Rowe Harlan LLC —O'Fallon, MO
- $20 an hour
- Full-time
- Computer literacy
- No experience needed
- Office
- Paid time off
Quick Apply
5d
Scheduling and Operations Assistant
ComForCare Home Health Care - St. Louis —St. Louis, MO
- $2,500 - $3,750 a month
- Full-time
- Hybrid work
- High school diploma or GED
- Conflict management
- Data entry
- Paid training
- AD&D insurance
Quick Apply
Imaging Tech Assistant
BJC HealthCare —St. Louis, MO
- $17.50 - $23.88 an hour
- 8 hour shift
- Acute care
- No experience needed
- High school diploma or GED
- Disability insurance
- Health insurance
Medical Assistant, Center Operations Manager
CareATC, Inc —O'Fallon, MO
- Full-time
- CPR Certification
- Patient monitoring
- 5 years
- Wellness program
- Disability insurance
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Lead Dental Assistant
Sherri Poettker D.M.D. —O'Fallon, MO
- From $25 an hour
- Full-time
- Private practice
- Dental office
- Management
- Paid training
- Continuing education credits
Quick Apply
5d
Office Administrator (Temporary)
Trileaf Corporation —St. Louis, MO
- $20 an hour
- Temporary
- Background check
- Pass drug screening
- Office
- Paid holidays
- Disability insurance
Quick Apply
5d
LTL Assistant Terminal Manager
Dynamix SearchForce, Inc —St. Louis, MO
- Full-time
- Customer service
- Mid-level
- In-person
- Health savings account
- AD&D insurance
Quick Apply
8h
Craft Kitchens - Administrative Assistant
Wallis Companies —Maryland Heights, MO
- Data analysis skills
- English
- Mid-level
Quick Apply
8d
Assistant Manager (Auntie Anne's Hollywood Casino - Maryland Heights, MO)
Auntie Anne's/Cinnabon/Jamba Juice/Carvel —Maryland Heights, MO
- Weekends as needed
- 18 years or older
- Basic math
- No high school diploma
- Health insurance
- 401(k)
Floating Assistant General Manager
Steve's Hot Dogs —Chesterfield, MO
- $16 an hour
- Weekends as needed
- Sales
- Fast casual restaurant
- Mid-level
- Paid time off
- Employee discount
Quick Apply
Assistant Property Manager- Jaycee Fairgrounds Village
National Church Residences —Saint Charles, MO
- Full-time
- Mid-level
- Residential
- High school diploma or GED
- Health savings account
- AD&D insurance
Quick Apply
Logistics Office Manager
Confidential —Earth City, MO
- $53,000 - $57,000 a year
- Full-time
- Background check
- Management
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Community Assistant Manager
Dalmark Management Group, LLC —St. Louis, MO
- $22 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
14d
Office Manager (St. Louis Area)
Neighborhood Loans —St. Louis, MO
- $50,000 - $70,000 a year
- Full-time
- Google Workspace
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply

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Program Operations Assistant

American Soybean Association - WISHH
St. Louis, MO

Quick Apply

Job Details

Full-time
$40,000 - $45,000 a year
11 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Teamwork
Executive administrative support
Organizational skills
Business Administration
Associate's degree

Full Job Description

Position Summary

Reporting to the Director of Operations, the Program Assistant provides essential support to the WISHH team by ensuring the smooth execution of administrative, logistical, and program-related activities. This role works closely with the Executive Director, Chief Operating Officer, and Director of Operations to support both domestic and international initiatives.

The Program Assistant plays a key role in maintaining efficient operations through administrative coordination, travel and event support, and financial processing. Responsibilities include processing invoices, tracking expenses, and ensuring compliance with donor and USDA requirements, while supporting the overall effectiveness and accountability of WISHH programs.

Key Responsibilities

Administrative Support

Provide administrative support to leadership, including calendar management, correspondence, and special projects.
Maintain and organize electronic files, templates, and records in SharePoint.
Prepare materials, mail packages, and oversee office supplies and promotional inventory.
Support general office organization and maintain website updates, including postings for careers, Requests for Proposals (RFPs), and news.

Travel & Meeting Coordination

Coordinate travel logistics and documentation, including authorizations, itineraries, and expense reporting.
Track travel expenses, program activities, and event logistics.
Support planning and execution of board meetings and organizational events. Attend meetings as requested to document meeting minutes.

Financial & Compliance Support

Process invoices, reimbursements, reconciliations, and vendor payments with proper coding and compliance review for submission to accounting software.
Track contracts and ensure alignment with deliverables and internal and donor requirements.
Assist with procurement processes (RFPs/quotes) and maintain compliance documentation.
Support financial tracking activities, including accruals, reclassifications, and industry contributions.
Ensure timely submission of accurate reports to funders and adherence to deadlines.

Collaboration & Program Support

Partner with the Director of Operations and accounting team to ensure financial and contractual compliance.
Assist program staff with data collection, reporting, and document preparation.
Maintain project trackers, compliance files, and action items.
Participate in staff meetings, document notes, and coordinate follow-up actions.

Qualifications

Associate’s or bachelor’s degree in business administration, international development, or a related field preferred
2–3 years of administrative, program support, or related experience (nonprofit or donor-funded environment a plus)
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines with limited supervision

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to learn and effectively use project management tools and web-based platforms such as SharePoint and Zoho
Strong data entry accuracy, particularly when working with financial and program data
Solid document formatting and file management skills

Communication & Interpersonal Skills

Strong written and verbal communication skills
Ability to interact professionally with colleagues, partners, and stakeholders, including across cultures
Sound judgment and discretion in handling sensitive or confidential information

Organizational & Problem-Solving Skills

Well-developed organizational skills with the ability to track details across multiple projects
Ability to prioritize work, meet deadlines, and adapt to changing needs with moderate guidance
Proactive, adaptable, and resourceful in responding to changing priorities

Financial & Analytical Skills

Strong numerical skills, including experience with expense reconciliation and voucher preparation

Preferred

Experience supporting program operations or compliance-related activities in a nonprofit or international setting

Learn more at: wishh.org | soygrowers.com

TO APPLY: Send electronic submission of cover letter and resume including salary requirements to [email protected] on or before July 31, 2026. Interested individuals are encouraged to apply quickly as the applicant review and interview process will begin immediately and will continue on a rolling basis. Please include “Program Operations Assistant " in the subject line. No telephone inquiries, please. Finalists will be contacted. ASA is an Equal Opportunity Employer and Provider.

Non-Discrimination Statement: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident. ASA/WISHH is an equal opportunity provider and employer.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Work Location: Hybrid remote in St. Louis, MO 63141

Quick Apply

Refine Your Search

operations assistant jobs in o'fallon, mo

Program Operations Assistant

Creative Personal Assistant

Billing Clerk/Administrative Assistant

Assistant Director of Student Nutrition Services

Assistant General Manager - Distribution Operations

Logistics Assistant

Office Assistant (eCommerce Business - will train)

Scheduling and Operations Assistant

Imaging Tech Assistant

Medical Assistant, Center Operations Manager

Lead Dental Assistant

Office Administrator (Temporary)

LTL Assistant Terminal Manager

Craft Kitchens - Administrative Assistant

Assistant Manager (Auntie Anne's Hollywood Casino - Maryland Heights, MO)

Floating Assistant General Manager

Assistant Property Manager- Jaycee Fairgrounds Village

Logistics Office Manager

Community Assistant Manager

Office Manager (St. Louis Area)

I want to receive the latest job alert for operations assistant in o'fallon, mo

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