Top 53 Receptionist/administrative assistant Jobs in San Juan, Pr

Office Assistant/Receptionist
Three O LLC —Naranjito, PR
- Overtime
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Administrative Assistant/Legal Secretary (Fluent in English)
Confidential —San Juan, PR
- From $12 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
Quick Apply
Administrative Support Specialist
Business Staffing Solution —San Juan, PR
- From $18 an hour
- Full-time
- Bachelor of Science
- Research
- Mid-level
Quick Apply
Administrative Assistant (Temporary)
Nova Southeastern University —San Juan, PR
- $16 an hour
- Temporary
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
10d
Medical Administrative Assistant
The Pain Clinic —San Juan, PR
- $12 - $15 an hour
- Full-time
- Bilingual
- Administrative experience
- In-person
- Paid time off
- Employee discount
Quick Apply
ADMINISTRATIVE ASSISTANT
First Health Care of Puerto Rico —Guaynabo Municipio, PR
- Full-time
- Bilingual
- Mid-level
- Office
- Health insurance
- Dental insurance
Supervisory Administrative Assistant
U.S. Courts —San Juan, PR
- $89,508 - $106,347 a year
- Full-time
- Spanish
- Microsoft Excel
- 5 years
- Paid holidays
- Health insurance
Administrative Assistant
Insight Communications —San Juan, PR
- 8 hour shift
- Office
- Team management
- Business Administration
Quick Apply
Administrative Assistant
Software Technology Inc —San Juan, PR
- Hybrid work
- Spanish
- Microsoft Excel
- English
- Free parking
Quick Apply
Supervisory Administrative Assistant
Puerto Rico Federal Public Defender —San Juan, PR
- Senior level
Receptionist Medical/Aesthetic Office
Dra Vanessa Vega Hernández —Trujillo Alto, PR
- From $12.50 an hour
- Contract
- Background check
- Clinic
- Patient care
Quick Apply
11d
Administrative Assistant
Psychiatry Practice —Caguas, PR
- $12 - $13 an hour
- Part-time
- Hybrid work
- Bilingual
- Background check
- Google Workspace
- Flexible schedule
Quick Apply
5d
Project Assistant
BDO —San Juan, PR
- $19 - $30 an hour
- Overtime
- Spanish
- Microsoft Outlook
- Mid-level
- Employee stock ownership plan
- Opportunities for advancement
14d
Administrative Assistant/Support
Software Technology Inc —San Juan, PR
- Full-time
- Hybrid work
- Spanish
- Microsoft Excel
- English
- Free parking
Quick Apply
Office Manager/Administrative Assistant
Juan J. Velez, CPA LLC —Bayamón, PR
- $12 - $14 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Writing skills
- Paid holidays
- Paid time off
Quick Apply
Administrative Assistant
Inerva Chiropractic —Gurabo, PR
- $11 - $12 an hour
- Part-time
- In-person
- Entry level
Quick Apply
ADMINISTRATIVE ASSISTANT
Boys & Girls Club —Bayamón, PR
- $15 an hour
- Part-time
- Word processing
- Computer literacy
- English
Quick Apply
Administrative Assistant
Human Coach Pro, LLC —San Juan, PR
- $10.50 - $13.00 an hour
- Part-time
- Spanish
- Google Workspace
- English
- Employee discount
- Flexible schedule
Quick Apply
Leasing Administrative Assistant
Self Storage Solutions —Guaynabo, PR
- $500 - $600 a week
- Weekends as needed
- Spanish
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant
GRI LLC —Dorado, PR
- Monday to Friday
- Spanish
- Microsoft Outlook
- Inventory management

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Office Assistant/Receptionist

Three O LLC
Naranjito, PR

Quick Apply

Job Details

Full-time

Qualifications

Foreign language proficiency
Accounting systems
Computer operation
Spanish
Cash amount verification
Microsoft Excel
Microsoft Outlook
Computer literacy
Processing cash transactions
English
Mail distribution
Purchase order management
Microsoft Office
Administrative experience
Bachelor's degree
Business Information Systems
Invoice data entry
Business Administration
Mail processing
Clerical experience
Associate's degree

Full Job Description

Job Overview
We are seeking an energetic and detail-oriented Office Assistant/Receptionist to join our dynamic team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment.

The Office Assistant provides administrative and clerical support to the daily operation of Three O LLC guaranteeing professional attention to visitors, suppliers, customers, as well as organized management of documents, correspondence and invoices. Performs a key role in the Coordination of office tasks, purchasing, transportation, and support in accounting and other processes. audit.

Your organizational skills and office management expertise will keep daily operations running smoothly. The ideal candidate is proactive, bilingual (Spanish/English), and possesses strong computer literacy to support various office functions.

Duties

Receive and attend to visitors in the office, channeling their needs or referrals to the appropriate personnel.
To answer and route telephone calls in a professional and timely manner.
Receive, classify and distribute physical mail and emails from general account.
Record accounts payable in the SAGE 100 accounting platform.
File paid invoices in their respective files.
Generate purchase orders according to office and project needs.
Make daily purchases of materials related to the projects and the office.
Maintaining inventory and material control in the offfice.
Reconcile the petty cash handled by the Administrative Assistant and submit control reports.
Support yearly audit processes with the collection of documentation required.
Support in the auction process, including organizing documents and follow-up.
Coordinate with fright companies the transportation and importation of materials and equipment adquired abroad.
Greet visitors warmly and manage front desk operations with professionalism and enthusiasm
Answer multi-line phone systems promptly, directing calls efficiently using proper phone etiquette
Manage appointment scheduling and calendar coordination for staff and clients
Perform data entry, filing, and document proofreading to maintain accurate records
Support in the preparation of bid packages and supporting documentation
Support Accounting Department staff during yearly audit process
Support in the reconciliation of petty cash from the office
Utilize Microsoft Office Suite for correspondence, reports, and presentations
Assist with bookkeeping tasks using SAGE accounting software
Support office management activities including office supplies inventory, mail distribution, and general administrative support
Provide excellent customer service by addressing inquiries and supporting client needs both in person and over the phone
Maintain a tidy reception area and organize files to ensure easy access to information
Support in the logistics of internal meetings and in the organization filling of administrative documents.
Collaborate in updating forms, registers and databases administrative.
Perform other tasks assigned by the Supervisor or Management related to the operation of the office.
Support the team and administrative staff in general tasks.

Minimum Requirements

High school diploma or associate degree in Office Systems or related area.
Minimum of 1 to 2 years of experience in administrative functions or secretarial.
Practical knowledge of invoicing, purchase orders , and petty management cash.
Intermediate proficiency in Microsoft Office and accounting system (Sage) preferable).
Proficiency in the Spanish language and functional knowledge of English.

Knowledge, Skills, and Abilities

Knowledge of administrative processes, correspondence handling, filing and billing.
Experience with accounting systems, preferably SAGE 100.
Ability to generate 6 purchase orders and handle petty cash.
Organization, attention to detail, and efficient management of time.
Clear and professional communication, both oral and verbal written.
Ability to serve customers and visitors with courtesy and a customer -oriented approach service.
Proficiency in office programs (Word, Excel, Outlook).
Capacity to work in a team environment, managing confidential information with the upmost care and discretion.

Decision-Making and Additional Job Requirements

Use judgment to prioritize administrative tasks and address urgent requests.
Escalate to supervision any financial or administrative matter outside of his/her delegation of authority.
Maintain a professional attitude towards clients, suppliers, and visitors.
Ensure accuracy in handling invoices and correspondence.

Working Conditons

The work is primarily office-based, involving prolonged periods of sitting and constant computer and phone use.
Maintain contact with visitors, suppliers and project’s staff
Ability to differentiate colors (documentation/coding).
The position may require occasional periods of prolonged standing.
Availability to work overtime, holidays, weekends, and to answer calls/emails outside of business hours when operations require it.

This position offers the chance to develop your administrative expertise while making a meaningful impact every day.

Work Location: In person

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in san juan, pr

Office Assistant/Receptionist

Administrative Assistant/Legal Secretary (Fluent in English)

Administrative Support Specialist

Administrative Assistant (Temporary)

Medical Administrative Assistant

ADMINISTRATIVE ASSISTANT

Supervisory Administrative Assistant

Administrative Assistant

Administrative Assistant

Supervisory Administrative Assistant

Receptionist Medical/Aesthetic Office

Administrative Assistant

Project Assistant

Administrative Assistant/Support

Office Manager/Administrative Assistant

Administrative Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Leasing Administrative Assistant

Administrative Assistant

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